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YEAH.ALRIGHT, MARTIN, GO AHEAD AND GET STARTED.
[ Brentwood City Commission Briefing June 5, 2025 Click on Download PDF Packet above to view Briefing Agenda Following discussion of the June 9th Agenda, the items below will be discussed: Racquet Facility Operating Pro Forma Report Discussion of the Monthly Report sent by the Departments This informational meeting is an opportunity for the Board of Commissioners to discuss the upcoming agenda, to ask questions of staff and applicants, and to request additional information prior to the formal Monday meeting.]
UH, UH, HIT THE AGENDA, OF COURSE.THE CALL TO ORDER, THE ROLL CALL OF VOCATION, PLEDGE OF ALLEGIANCE, THOSE ARE ALWAYS THE SAME.
WE HAVE, UH, FIRE AND RESCUE DEPARTMENT, UH, BADGE PENNY, UH, OUR OF COURSE FIRE CHIEF COLLIN, DEPUTY CHIEF DEREK ALION, CHIEF AND LIEUTENANT DEREK, UH, NER.
UH, PUBLIC HEARINGS, A FEW OF THOSE.
WE HAVE APPROPRIATION ORDINANCE, UH, FOR THE, UH, BUDGET.
WE HAVE THE, UH, UH, PUBLIC HEARING FOR THE PROPERTY TAX RATE, THE PUBLIC HEARING, UH, FOR AMENDING THE CODE THAT CHANGES THE, UH, SIGN ORDINANCE THAT MAKES THE CHANGES FOR THE SCOREBOARDS IN THE SERVICE INSTITUTION, DISTRICTS, AND THE PUBLIC HEARING FOR THE, UH, PROPOSED FIVE YEAR CAPITAL IMPROVEMENT PROGRAM.
QUESTIONS ON ANY OF THOSE? PRETTY STRAIGHTFORWARD.
UH, SO, UH, THE AGENDA OF COURSE, UH, MINUTES.
COMMENTS, UH, FROM EVERYONE, REPORTS FROM EVERYONE ON THE CONSENT AGENDA.
WE START WITH THE MONTHLY SEWER AND WATER RATES, UH, FOR CONSIDERATION ON SECOND FINAL RATING.
AND JUST A QUICK REMINDER, UH, THERE, UM, YOU HAVE THE, UH, IMPACT OF THOSE RATES THROUGH 2030 AND ROUGHLY.
IT'S ABOUT A LITTLE OVER $3 TO THREE 40 A MONTH IN THE COMBINED IMPACT OF WATER AND SEWER FROM 26 TO 29.
AND THE IMPACT, UNLESS THERE'S ANOTHER CHANGE BETWEEN NOW AND THEN, DROPS TO A LITTLE OVER $2 AND 2030.
AND AGAIN, THE COMPARABLE, UH, LIST, WE'RE RIGHT IN THE MIDDLE.
SO ANY QUESTIONS ABOUT THAT? OKAY.
AGENDA RESOLUTION AUTHORIZING AMENDMENT WITH PREMISE HEALTH.
UH, EMPLOYER, UH, SOLUTIONS, LLC FOR NEAR SITE CLINIC.
SO THAT'S A SERVICE FOR EMPLOYEES, PART OF OUR WELLNESS, HEALTH AND WELLNESS PROGRAM.
AND, UH, BASICALLY AS WE, AS WE LOOK AT THIS, WE, IN THE REPORT, WE TALK ABOUT THE COST.
IT'S A, IT'S A COST PER EMPLOYEE AND THE ADDITION OF, UH, PART-TIME EMPLOYEES AS WELL.
THE RATE INCREASED 5%, END OF 24 AND 25, AND, UH, AND GET INTO A KIND OF A PARTIAL YEAR IN 25.
THAT'S BASICALLY CHANGES THE ANNUAL, IT'S 11 MONTHS.
SO IN 26 IT'LL LOOK LIKE MORE THAN 5% BECAUSE OF THE, UH, 12 MONTHS VERSUS 11 MONTHS TO PRIOR YEAR, BUT IT'S AT 5%.
UM, AND THEN WE DID ADD THE, UH, PART THE BENEFIT FOR THE PART-TIME EMPLOYEES.
AND SO AGAIN, LOOKING AT A 5% INCREASE FOR THAT, IT'S A REALLY GOOD BENEFIT.
UH, REALLY THIS, THIS KINDA SHOWS YOU THE TOTAL COST ESTIMATE, WHICH IS ABOUT $266,000, 266, 8 65.
ANY QUESTIONS ON THAT ITEM? AND THEN WE GET, YOU WOULDN'T THINK YOUR IT FOLKS ARE REAL CREATIVE, RIGHT? BUT LOOK AT THE TITLE OF SOME OF THESE SOFTWARES.
I MEAN, MEAN, I DON'T KNOW WHO COMES UP WITH THESE
SO WE HAVE MULTIPLE SOFTWARE, UH, OF RENEWALS AND APPROVALS HERE.
UH, THE FIRST ONE IS, UH, MIME MIMECAST.
AND, UH, THAT'S, UH, EMAIL, UH, DEALS WITH EMAIL AND, UH, DOES A COUPLE THINGS REALLY.
BUT, UH, GENERALLY, UH, SPEAKING, UH, THERE'S SOME NEW FEATURES.
BUT WHAT IT REALLY DOES IS, IS IT HELPS US AVOID SECURITY THREATS VERSUS EMAIL.
AND THAT'S WHERE YOU TYPICALLY GET 'EM COMING IN.
UH, OFTEN THEY GET 'EM DIRECTLY INTO THE SYSTEM OTHER WAYS, BUT THIS IS THE MAIN ONE.
SO THIS IS A REALLY IMPORTANT ONE.
WE'RE EVERY EMPLOYEE'S USED TO MINE CAST OR KNOWS ABOUT IT BECAUSE YOU DO FLOW THROUGH IT.
UM, SO ANYWAY, IT'S A $76,751.
AND, UH, IT'S A NETWORK STORAGE DATA SOLUTION.
SO, UH, IT CAN, THE BENEFIT RESTORES BACKUPS IN JUST A FEW HOURS HAS ENHANCED CYBERSECURITY FEATURES.
SO IT'S A, IT'S A GOOD ONE FOR US, ESPECIALLY IF WE WOULD HAPPEN TO HAVE A SITUATION THAT RESTORATION TIME IS REALLY IMPORTANT TO GET BUSINESS GOING.
AGAIN, UH, THE RENEWAL COST, THIS IS FROM THE STATE OF TENNESSEE AND ASPO PURCHASING COOPERATIVE, IT'S JUST A LITTLE UNDER $236,000 FOR AN ADDITIONAL THREE YEARS.
THE NEXT SOFTWARE IS THREAT LOCKER.
CYBERSECURITY HELPS US CONTROL WHICH APPLICATIONS ARE ALLOWED TO RUN IN OUR SYSTEMS. SO, UH, FOR EXAMPLE, YOU KNOW, I WANT TO DOWNLOAD THIS OR THAT, AND OFTENTIMES YOU MIGHT BE EVEN OUT, UH, ON THE WEB, BUT TRYING TO GET TO SOMETHING THAT YOU DON'T THINK IS AN ISSUE, BUT THEY SAY, WELL, YOU NEED TO DOWNLOAD THIS ON YOUR COMPUTER.
THIS ALLOWS US TO HAVE FULL MANAGEMENT CONTROL OF THAT.
SO THAT'S REALLY IMPORTANT ON A SYSTEM.
SO, UH, BECAUSE DOWNLOADS ARE A BIG THREAT AND, UH, THAT'S WHAT THIS DOES, UH, PREVENTS VARIOUS TYPES OF MALWARE, RANSOMWARE, THINGS LIKE THAT.
UH, IT'S PURCHASED FROM INSIGHT PUBLIC SECTOR USING THE STATE OF TENNESSEE NATIONAL CONTRACT.
AGAIN, UH, IT LOOKS LIKE $54,677 FOR
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SO JASON, A QUESTION BACK ON THE PURE STORAGE.
SO, UM, I KNOW THAT RANSOMWARE AND LOCKING DOWN OUR FILES, YOU KNOW, IS, UH, IS ONE OF THE THREATS THAT COMES UP AND THE PEOPLE TALK ABOUT A FAIR AMOUNT.
SO I DUNNO IF IT'S A QUESTION FOR YOU OR FOR SARAH, BUT IS, IS THIS THE SOLUTION THAT LETS US HAVE A, A BACKUP OR A A A DEFAULT SO WE DON'T GET RANSOMWARE? LIKE IS THIS SEPARATED ENOUGH? YEAH, SO THEY'RE AIR GAPPED.
SO, UM, IN ORDER FOR US TO ACTUALLY DELETE ANYTHING FROM THOSE BACKUPS, IT ACTUALLY TAKES TWO OF US CALLING IN TO SAY, HEY, WE WANNA DELETE SOMETHING FROM THOSE AIR GAP BACKUPS.
AND WE HAVE PIN NUMBERS ACTUALLY THAT WE HAVE TO USE SOMETHING COMMON.
SO RANSOMWARE COULDN'T DELETE THE BACKUP.
AND THE BACKUP WOULD ALLOW US TO NOT HAVE TO PAY A BITCOIN RANSOM OR SOME CRAZY THING LIKE THAT IF WE GOT LOCKED DOWN, IDEALLY, IDEALLY, HUNDRED, NOTHING'S A HUNDRED PERCENT AS YOU KNOW, NELSON.
BUT IDEALLY THAT'S WHAT THE, THE IDEA IS WITH FEAR STORAGE IS THAT THEY'RE AIR GAP SO THAT THEY'RE NOT CONNECTED TO OUR NETWORK OR ANYTHING LIKE THAT.
SO IS THERE AIR GAP? HOW DO YOU DO THE BACKUP KIND OF SYSTEM TO SPEAK? UM, I THINK THAT THAT GAP IS OPENED UP.
WE BACK IT UP AND THEN IT CLOSES OFF AS SOON AS THOSE BACKUPS ARE PUT IN TOGETHER.
IT'S EASY FOR THEM, LIKE TALKING TO A
ANY OTHER QUESTIONS ON THAT? OR THE THREAT LOCKER.
UH, THIS PROVIDES A 24 HOUR SEVEN DAY SECURITY MONITORING, THREAT DETECTION INCIDENT RESPONSE, UM, SUPPORTED BY THEIR SECURITY OPERATION CENTER.
SO THERE'S ACTIVE MONITORING ON THEIR END.
UM, IT ALSO OFFERS VULNERABILITY IDENTIFICATION AND RISK PRIORITIZATION FEATURE.
SO IT HELPS YOU ON THE FRONT END AS WELL, UM, TO ADDRESS THOSE WEAKNESSES THAT YOU MIGHT HAVE.
THREE YEAR COST, UH, $278,178 AND 75 CENTS.
AGAIN, THROUGH A, UH, PURCHASING, UH, COOPERATIVE THROUGH PROMARK NATIONAL COOPERATIVE PURCHASING ALLIANCE.
ANY QUESTIONS? I WOULD LIKE TO KNOW ONE, HOLLY SENDS US OUR PACKET AND WE'RE READING FOR LITTLE EMAIL AND IT SAYS YOU CAN ACCESS OUR PACKET ONLINE AND IT'S UNDERLINED, YOU KNOW, HERE.
SO WHEN YOU CLICK THERE, MINE SAYS THIS SITE IS NOT DEEMED SAFE.
YOU KNOW, THAT'S A GOOD QUESTION, SARAH.
YOU MIGHT BE ABLE TO HELP ON THAT BECAUSE I, THERE ARE A LOT OF THINGS THAT, FOR EXAMPLE, I WILL GET EMAILS, I'LL GET 'EM FROM PEOPLE THAT YOU EXPECT TO, AND THAT MAY BE WHERE YOU GO IN AND IF IT'S AN EMAIL ON OUR END AT MIMECAST, SOMETIMES YOU HAVE TO GO IN AND DESIGNATE FIRST AND THEN IT ALLOWS IT IN.
AND NEXT TIME WE GET THAT, IF YOU DON'T MIND SENDING A SCREENSHOT OR WE CAN SEND NICK OR SOMEBODY OVER TO YOUR HOUSE TO LOOK AT IT, IT'S EASIER TO HAVE JUST GO TO THE SITE YEAH.
THAN HAVE SOMEBODY COME AND I'LL TAKE A LOOK AT IT THOUGH, BECAUSE SOMETIMES AND I JUST THOUGHT THAT WAS ODD.
IT'S, IT'S DONE THAT FOR MONTHS AND MONTHS AND MONTHS.
'CAUSE THAT'S OUR SHAREPOINT SITE, SO SHOULDN'T DO THAT.
WITH IT BEING OUR SHAREPOINT SITE, BUT I'LL TAKE A LOOK AT IT THOUGH.
BUT, UM, WITH THE PACKET THAT HOLLY SEND YOU, YOU SHOULD BE FINE.
YOU KNOW, I'LL, YEAH, I'LL LOOK AT THAT WITH HOLLY AND SEE SARAH.
I THINK SOMETIMES IT MIGHT BE ACTUALLY LINKING TO AGENDA QUICK, SO IF THAT'S, MAYBE THAT'S WHAT YEAH, BECAUSE I'VE HAD SAME THING.
IT'S NOT A WHITE LIST KIND OF THING AND NEED TO ADD SOMETHING TO A WHITE LIST TO MAKE IT.
IT MIGHT BE A CERTIFICATE ERROR THAT WE'RE GETTING WITH, UM, AGENDA QUICK.
SO WE'LL HAVE TO LOOK, GET THE CERTIFICATE FOR THAT.
SO DO ANY OF THE REST TWO, YOU GET THAT SAME MESSAGE? I, I GET IT.
UHHUH, I DON'T BET YOU PROBABLY SET THAT UP ON PURPOSE FOR YOU THOUGH.
BUT WITH, THAT'D BE EASIER TO LOOK AT MINE NEXT TIME I JUST CLICK THROUGH IT.
I GET EMAILS FROM SOMETHING, I BOUGHT A COMPANY, I MIGHT HAVE BOUGHT SOMETHING FROM THREE YEARS AGO.
I GET MOST FAITHFULLY FROM THEM EVERY DAY TO OPEN INFORMATION TO ME.
IT DID, IT REMINDED ME OF LIKE SUBMARINE WARFARE, MAYBE A SECRET RUN, SILENT RUN DEEP TYPE.
SO THEY HAVE SOME SECURITY SYSTEM OR WHATEVER.
ALRIGHT, ANY OTHER QUESTIONS ON THE SOFTWARES? ALRIGHT, UH, OLD BUSINESS, UH, CONSIDERATION OF THE ETHICS COMPLAINT FROM, UH, REBECCA MARTINEZ.
AGAIN, YOU HAVE SEEN THE RE THE RESPONSE FROM THE THIRD PARTY ATTORNEY HIRED TO LOOK AT THAT AND FOUND THAT THERE ARE NO FINDINGS, UH, FOR THE COMPLAINT.
AND SO UNDER THE, UH, CODE, THE, UH, YOU WILL NEED TO AS COMMISSION TAKE AN ACTION ON THAT.
AND ANYTHING ELSE TO ADD? NOTHING ELSE TO ADD UNLESS THERE ARE ANY QUESTIONS.
SO IS THAT, IS THAT A A MOTION? IT IS.
SO WOULD BE AFTER, UM, JUST LIKE THE SUBJECT IS READ BY NELSON OR, YES, THAT'S FINE.
OR, OR IF YOU'D PREFER TO WAIT UNTIL I GIVE THE STAFF OVERVIEW.
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EITHER WAY, THAT'S WHAT I'M OKAY.AND THEN, BUT YOU'RE RIGHT, TYPICALLY AFTER THE, UM, AGENDA ITEM TITLE WOULD BE READ.
THAT'S, I KNOW THAT IS NORMALLY WHEN YOU DO A MOTION, THEN THAT WOULD BE APPROPRIATE TOO.
I JUST WANNA MAKE SURE THAT WE DID IT YES.
AND THEN IS IT THE SAME THREE CHOICES WE HAD? THAT'S CORRECT.
AND I DO WANNA MAKE SURE THAT WHATEVER WE NEED TO DO TO MAKE IT CLEAR MM-HMM
WHAT'S GOING ON HERE AND THE RAY IS COMPLETELY CLEAR AGAIN.
WHEN YOU ALL HAVE YOUR DISCUSSION ON THAT, IF YOU WANT TO, AND, AND AGAIN, IF YOU ALL WANT TO DEFER TO ME AS STAFF TO GO OVER THIS REPORT TO READ, NOT READ THE MEMO AND TO THE RECORD, BUT TO TELL YOU, UM, ON THE RECORD WHAT WAS FOUND, I'M HAPPY TO DO THAT.
YOU KNOW, IT'S, IT'S UP TO YOU AS WELL, BUT WE CAN, I MEAN OBVIOUSLY THE ACTION AT THE MEETING WILL SPEAK FOR ITSELF.
HOWEVER, IF YOU'D LIKE SOMETHING ELSE DISTRIBUTED SORT OF LIKE A, FROM A NEWS PERSPECTIVE OR MEDIA PERSPECTIVE, WE COULD DO THAT AS WELL.
IT'S REALLY ABSOLUTELY SHOULD.
NO, I MEAN, CHARLES TAKE A NOTE ON THAT ONE.
DID WE EVER GET A BILL FOR THIS S**T? NO, NOT YET.
BUT THAT'S NOT UNCOMMON FOR IT TO BE AT THE END OF THE MONTH, SO I'LL LET YOU KNOW WHEN WE DO RECEIVE IT.
UH, OF COURSE, OTHER OLD BUSINESS, UH, WHICH WE DON'T HAVE ANY RIGHT NOW, NEW BUSINESS, UH, ITEM ONE, ORDINANCE MEETINGS, THE, UH, LAST YEAR'S, UH, APPROPRIATION ORDINANCE.
AND SO THIS ONE IS, FOR THOSE OF YOU THAT HAVE BEEN ON THE COMMISSION, IS PRETTY ROUTINE.
IT REALLY DOES TWO PRIMARY THINGS.
UM, ONE IS, IS THIS GOES BACK TO WHAT JAY WAS TALKING ABOUT WITH THE BUDGET APPROACH, WHICH MEANS THAT WHEN WE KNOW WHAT THE, WE, WE BUDGET TO HAVE SIGNIFICANT NINE TO $10 MILLION END OF THE YEAR BALANCE IN THE GENERAL FUND, THAT THEN GETS CONTRIBUTED BACK OVER TO THE, UH, UH, CAPITAL PROJECTS FUND, THE EQUIPMENT REPLACEMENT FUND AND THE, I GUESS FACILITIES MAINTENANCE FUND AS WELL.
AND SO THAT'S OUR CONSERVATIVE APPROACH TO BUDGETING.
YOU KNOW, YOU HAVE THE MONEY BEFORE YOU PUT IT INTO THOSE, THOSE FUNDS AND THEN IT'S READY FOR THE UPCOMING BUDGET YEAR.
AND THE OTHER THING IS, IS IT HELPS US, UH, UH, FOLLOW STATE LAW, WHICH IS, UH, CHANGES IN, UH, BALANCE OF THE FUNDS FOR ANY FUNDS THAT, UH, OR WHETHER EXPENDITURES MIGHT EXCEED THAT.
AND SPECIFIC TO THE ACTUAL USES OF THE FUNDS, WHICH, WHICH IS A LITTLE DIFFERENT.
I'M USED TO JUST DEALING AT THE FUND LEVEL.
MOST STATES, TENNESSEE LIKES YOU TO, TO SHOW, THEY WANT YOU TO SHOW THE SPECIFIC USES OF THOSE FUNDS.
SO THAT'S WHY YOU GET AN ITEMIZED LIST IN HERE.
I CAN TAKE YOU THROUGH EACH OF THOSE IF YOU'D LIKE.
AND, AND WITH JAY AND KAREN WE COULD DO THAT.
AND IF YOU HAD ANY QUESTIONS OR WOULD LIKE US TO DO THAT, IT'S REALLY UP TO YOU.
I I JUST HAVE A DEFINITION QUESTION.
UM, WHAT IS ADDITIONAL STATE PAY SUPPLEMENT? THAT'S A GOOD QUESTION.
YEAH, THAT'S A BRIAN MIGHT BE.
SO, AND, AND THIS APPLIES TO BOTH LAW ENFORCEMENT AND THE FIRE SERVICE, BUT THERE ARE CERTAIN, UM, MINIMUM STANDARDS THAT IF WE MEET, UH, THOSE TRAINING STANDARDS EACH YEAR, THEN THE STATE WILL FUND.
UH, I BELIEVE RIGHT NOW IT'S AT $800 A FIREFIGHTER.
SO WHENEVER, UM, ONCE WE HIT THOSE MARKS, THEN THE STATE CUTS US A CHECK FOR THAT.
WELL WE TYPICALLY, UM, KNOW AHEAD OF TIME WHO'S GONNA GET THAT AND WHO'S NOT.
SO WE, WE CUT THAT CHECK TO THEM I THINK IN DECEMBER, AHEAD OF, THAT'S CORRECT.
CHRISTMAS AND THEN LATER ON IN THE YEAR, ONCE WE SUBMIT THAT INFORMATION TO THE STATE, THEN WE GET THAT, UM, WE GET THAT MONEY BACK.
SO POSITIVE MONEY IN AND THEN MONEY OUT FOR THAT.
SO IF THERE'S ANY DISCREPANCY BETWEEN WHAT'S BUDGETED AND WHAT'S ACTUALLY PAID OUT, IT'S BECAUSE WE'VE UM, YOU KNOW, HAD SOME OTHER FOLKS THAT HAVE GOTTEN THAT MONEY THAT WE DIDN'T ORIGINALLY ANTICIPATE.
BUT WE WILL BE GETTING THAT MONEY BACK FROM THE STATE.
IN THIS CASE, WE RECEIVED MORE MONEY THAN WE ANTICIPATE.
SO THE TOTAL, THE GENERAL FUND TOTAL IS ABOUT, IS $12,191,560.
AND AS YOU MIGHT EXPECT, MOST OF THAT IS THE LOCAL SALES TAX.
AND THEN, UH, THE NEXT TIE IS AN INTERESTING, COMES 1.9 AND THEN IT STARTS TO DROP OFF STATE SHARED SALES TAXES 705 AND THE REST ARE KIND OF SMALLER NUMBERS THAT ADD UP TO THAT.
UM, LET'S SEE, THE UH, GENERAL FUND APPROPRIATION TRANSFER IS, UH, ALMOST $9 MILLION.
THE TRANSFER TO THE EQUIPMENT REPLACEMENT FUND IS ABOUT A LITTLE OVER $1.7 MILLION IN THE LARGE TRANSFER TO THE FACILITIES MAINTENANCE FUND.
MAINTENANCE FUND IS JUST SHORT OF $800,000.
AND AGAIN, THE REST ARE JUST THOSE MINOR ADJUSTMENTS AND LOOKING THROUGH THOSE, DIDN'T SEE ANYTHING JUMP OUT, UH, THAT WOULDN'T NORMALLY BE THERE.
THEY'RE REALLY JUST HOUSEKEEPING ITEMS AT THAT POINT IN TIME.
JAY OR KAREN, ANYTHING ELSE THAT YOU'D LIKE
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TO HIGHLIGHT? WELL, WE JUST WANNA TOUCH ON, UM, THERE WERE SEVEN RETIREES.SO WE HAD ACCRUED PAY FOR SEVEN RETIREES AND SIX TERMINATED EMPLOYEES FOR A TOTAL OF 13.
SO THAT WAS PRETTY LARGE THIS YEAR, UM, BASED ON PREVIOUS YEARS.
CONSIDERATION OF PROCESS FOR FILLING COMMISSION VACANCY AND, UH, WE HAVE IN HERE, CHRIST, I'LL LET YOU GO AHEAD AND TALK ABOUT THIS.
WE HAVE YOUR, UH, SAME PRESENTATION AS BEFORE, JUST AS A REFERENCE POINT, BUT IT'S PRETTY STRAIGHTFORWARD.
AND MAYBE I'LL START OFF BY ASKING IF THERE ARE ANY QUESTIONS BEFORE I JUST COVER AND AGAIN, OR IF YOU JUST WANT ME TO GO OVER IT AGAIN, WHATEVER'S BEST FOR THE COMMISSION.
SO YEAH, MY ONLY SPECIFIC QUESTION WAS, UM, AFTER READING THE PEOPLE APPLYING FOR SOME OF THE OTHER BOARDS, THEIR APPLICATION IS OURS SIMILAR, DOES OURS HAVE, YOU KNOW, THE APPLICATION ITSELF, IS IT GONNA LOOK LIKE THE OTHER ONES FOR REPORTS? IT WOULD, IT WOULD.
I GUESS MAYBE TAKING A COUPLE STEPS BACK FROM THAT, UM, TAKE A LOOK AT THE PROCESS, YOU KNOW, OR, OR, OR BIG OPTIONS ARE APPOINTMENT VERSUS SPECIAL ELECTION.
EVERYTHING I'VE HEARD IN THE FEEDBACK I'VE GOTTEN HAS BEEN POINTING AT AN APPOINTMENT VERSUS A SPECIAL ELECTION, WHICH IS ALSO PRETTY CONSISTENT WITH WHAT WE'VE DONE IN THE PAST OTHER THAN THE ONE TIME THAT THE COMMISSION WAS DEADLOCKED AND WE DIDN'T THINK AN APPOINTMENT WOULD WOULD HAPPEN.
SO ARE WE, ARE WE ALL GETTING SIMILAR FEEDBACK AND ARE WE ALL ON THE SAME PAGE THAT WE'RE LOOKING AT AN APPOINTMENT? NOT AT A SPECIAL ELECTION.
I, I'M A LITTLE DIFFERENT AND I'M, I DON'T WANNA MAKE A BIG DEAL OUT OF IT AND WHATEVER THE COMMISSION DECIDES I'M, I'LL GO ALONG WITH BUT MM-HMM
UH, TO ME WITH REALLY ALMOST HALF A TERM TO PHIL AND THE LAST TIME WITH THE LAST ELECTION WITH THE VOTERS SAYING SO MUCH ABOUT WANTING TO REFERENDUM AND WANT INPUT, THIS NEXT COMMISSIONER'S GONNA HANDLE TWO BUDGETS, WHICH ARE A HUNDRED MILLION DOLLARS EACH YEAR.
AND, UM, I JUST THINK IT'D BE, IF IT WAS A ONE YEAR OR LESS, I'D BE FOR AN APPOINTMENT.
I'D RATHER HAVE AN ELECTION PERSONALLY.
UH, I SAID THE FEEDBACK I'VE GOTTEN HAS BEEN PRETTY OVERWHELMINGLY THAT WE JUST HAD A BIG ELECTION.
THAT, THAT PEOPLE ARE A LITTLE BIT TUCKERED OUT FROM, FROM ALL OF THAT AND, AND THAT THEY TRUST OUR ABILITY TO APPOINT SOMEBODY AS, UM, OPERATIONAL COMMISSIONER AND NOT AS A, I GUESS AS A POLITICAL APPOINTMENT OF SOME SORT TO, IT IS A POLITICAL JOB.
ANY OTHER THOUGHTS ON THAT? THAT'S WHAT I WAS BEING TOO, WHICH I DIDN'T KNOW.
I, I AND I HAD NO PRECONCEIVED WHETHER I WANTED ONE OR THE OTHER AND WAS FINE WITH EITHER ONE DEPENDING ON THE FEEDBACK I GOT FROM CITIZENS.
BUT IT'S BEEN, WELL, BOTH ON PHONE CALLS, EMAILS, JUST PEOPLE STOPPING ME AND TALKING TO ME THAT LET'S JUST DO AN APPOINTMENT AND THEN TWO YEARS FROM NOW I HAVE REGULAR ELECTION, NOT GO THROUGH ANOTHER SPECIAL ELECTION.
BECAUSE SPECIAL ELECTIONS IN BRENTWOOD ARE A LITTLE BIT ODD ANYWAY.
'CAUSE GENERALLY WHEN WE'RE RUNNING AN ELECTION, WE'RE RUNNING FOR THREE AND OR FOUR SEATS.
NOT USUALLY RUNNING HEAD TO HEAD.
AND SO, UM, THEY FELT LIKE, YOU KNOW, BY THE TIME THE APPOINTMENT'S MADE, THERE'S LESS THAN TWO YEARS LEFT IN THE TERM MM-HMM
AND SO GEAR UP AND GIVE PEOPLE PLENTY OF TIME TO HAVE A COLLECTION CYCLE AND EVERYTHING AND EVEN BE DOWN TO PROBABLY 18 MONTHS OR LESS.
AND THEY KIND OF WANTED SOMEONE TO GO AND BE IN THE NEXT 90 DAYS OR SO.
I MEAN THE PEOPLE WHO'VE CONTACTED ME HAVE HAD VERY WELL REASONED REASONS OF WHY THEY JUST SAID, LET'S GO AND DO AN APPOINTMENT.
IN, IN THE CASE OF COMMISSIONER SMITH AND THERE WAS MORE THAN TWO YEARS LEFT RIGHT AT THE, ACTUALLY THERE WAS, AT, AT THE POINT OF WHEN SHE PASSED AWAY, THERE WERE ALMOST THREE YEARS LEFT IN HER TERM.
SO THAT WAS A LITTLE DIFFERENT.
WELL THEN LIKE I SAID, THERE WASN'T REALLY AN OPPORTUNITY TO, TO REALLY POINT SOMEBODY EFFECTIVELY.
AND WE COULDN'T SPEED IT UP BECAUSE OF THE STATE LAW.
WE HAD TO, WE HAD TO LET THE TIME ELAPSE AND THEN THAT EVEN PUSHED IT OUT FURTHER.
BUT IF, IF WE HAD APPOINTED THAT TIME, IT WOULD'VE BEEN ALMOST THREE YEARS LEFT IN THE TERM.
SO, AND, AND LIKE YOU MENTIONED, I MEAN THE EXPENSES SOMETHING ELSE HAS COME UP QUITE A BIT.
WE'RE LOOKING, YOU KNOW, ROUGHLY $50,000 TO, HAS ANYBODY ELSE GOTTEN SIMILAR FEEDBACK OR, OR DIFFERENT OR, I'VE JUST GOTTEN, I MEAN I APPRECIATE KEN'S POINT THAT IT IS TWO BUDGET CYCLES, YOU KNOW, THAT WE ARE GOING THROUGH.
BUT, UM, MY FEEDBACK THAT I RECEIVED MOSTLY IS WE ALL VOTED.
WE LIKE WHERE YOU'RE GOING AND JUST MOVE ON.
[00:20:01]
SETTLE THIS, SETTLE THE OTHER ISSUES THAT WERE PART OF THE ELECTION AND, AND, AND MOVE ON.BUSINESS WE TRUST TO MAKE THE RIGHT DECISION.
THIS IS KIND OF WHAT I'VE HEARD TOO.
SO DO WE FEEL LIKE WE HAVE CONSENSUS TOWARDS DOING AN APPOINTMENT? YEAH.
SO IF WE, SINCE WERE THE APPOINTMENT THEN THAT YOU SEND SOME INFORMATION IN TERMS OF A TIMEFRAME AND A PROCESS ABSOLUTELY.
SO IF WE CAN GO OVER A TIMEFRAME AND A PROCESS SPECIFICALLY.
AND, AND ULTIMATELY THAT'S UP TO THE COMMISSION.
I DID INCLUDE, UM, THE PACKET FROM 2008.
AS YOU SAW, YOU'RE CERTAINLY NOT TIED TO THAT PROCESS THAT HAPPENED.
UM, BUT THE PROCESS THAT WAS FOLLOWED IN 2008 WHEN COMMISSIONER YURI PASSED AWAY WAS THAT, UM, IT LOOKS LIKE APPROXIMATELY THREE WEEKS AFTER HE PASSED AWAY THE COMMISSION, SOMEONE MADE A MOTION, UM, THAT THE VACANCY WOULD BE FILLED BY APPOINTMENT AND THAT, AND ALSO SET FORTH THE DATES BY WHICH THE APPLICATIONS WOULD BE RECEIVED.
AND THEN THAT, UM, BY THE TIME, EXCUSE ME, THE DATE THAT THE APPOINTMENT WAS INTENDED TO BE MADE.
SO THAT'S SOMETHING THAT, UM, IT LOOKS LIKE THEY GAVE THE COMMISSION AT THAT TIME GAVE MAYBE TWO AND A HALF, THREE WEEKS FOR THE APPLICATIONS TO BE OUT.
AND THEN ANOTHER, AGAIN, JUST DOING FAST MATH IN MY HEAD, ANOTHER THREE WEEKS UNTIL THE, UM, APPOINTMENT WAS SUPPOSED TO BE MADE.
SO THAT'S SOMETHING, IF SOMEONE WANTS TO, UM, THINK OF SOME DATES OR SOME, UM, I IDEAL AN IDEAL TIMELINE, I'D BE HAPPY TO HELP SOMEONE CRAFT A MOTION TO MAKE IT A LITTLE BIT EASIER.
AGAIN, I ALSO SET FORTH OR OR SHARED WITH YOU THE BALLOTING PROCEDURES.
THOSE DON'T HAVE TO BE FOLLOWED EITHER.
IT, IT SOUNDS LIKE IT WENT WELL THE LAST TIME, BUT THE APPOINTMENT PROCESS IS COMPLETELY UP TO THE COMMISSION.
THERE'S NO GUIDANCE IN STATE LAW.
WELL, LET'S TALK THIS THROUGH.
IF, UM, AT OUR MEETING ON THE 12TH, I MEAN THE NINTH.
HOW LONG WILL IT TAKE TO GET APPLICATIONS ONLINE? I MEAN THE FORMS, 'CAUSE I THINK WE NEED TO, I WANT A FORM A LITTLE BIT DIFFERENT THAN WHAT WE USE FOR JUST REGULAR BOARDS BECAUSE A LOT OF TIMES PEOPLE WILL SAY, I WANT TO BE ON THE TREE BOARD BECAUSE I LOVE TREES.
BUT I WANT MORE INFO THAN THAT.
YOU KNOW, I DO, WITHOUT HOLLY BEING HERE, I DON'T FEEL COMFORTABLE SAYING HOW, UM, EASY IT IS TO CHANGE THE APPLICATION BECAUSE IT IS PART OF OUR BOARD, UM, UH, BOARD MANAGEMENT SOFTWARE THAT SHE USES.
SO I'D FEEL MORE COMFORTABLE CHECKING WITH HER ON THAT.
BUT I THINK IT COULD BE LIVE WITHIN A COUPLE DAYS.
I MEAN, I THINK SHE JUST HAS TO TURN IT ON.
UM, PROBABLY THE BIG THING IS TO KNOW WHAT CHANGES TO EXACTLY.
AND AGAIN, I DON'T KNOW WHAT THAT WAS LIKE.
THAT'S SAYING HOW LONG WILL IT TAKE US TO, TO, SHOULD WE SUBMIT SOME, LIKE I HAVE SPECIFIC THINGS.
I I DON'T WANT TO ASK THEM THEIR POLITICAL THOUGHTS, YOU KNOW? RIGHT, RIGHT.
THEY DON'T HAVE TO AGREE WITH ME.
BUT THERE ARE SOME THINGS I WANT TO KNOW ABOUT CIVIC INVOLVEMENT AND STUFF LIKE THAT, THAT I WANT TO KNOW ABOUT THEM AS PEOPLE.
AND I MEAN, JUST COULD BE SOMEBODY APPLIED.
I'VE NEVER MET IN MY LIFE AND I'D LIKE TO HAVE A SENSE OF WHO THEY ARE.
SHOULD WE SUBMIT THAT OR WHAT? THAT WOULD BE GOOD.
KRISTEN, LET ME ASK A QUESTION TOO.
HISTORICALLY, AND I I THINK THE ANSWER'S NO, BUT I'LL ASK IT ANYWAY.
WAS THERE AN INTERVIEW PROCESS? NO, THERE WAS NOT.
WELL I THINK WE COULD EACH MEET WITH ANYBODY.
WE WANTED TO, YOU KNOW, IF WE DON'T HAVE TO SET UP A FORMAL INTERVIEW PROCESS 'CAUSE WE CAN'T DO THAT.
I MEAN, TWO OF US CAN'T MEET WITH A POTENTIAL CANDIDATE.
WITHOUT VIOLATING THE SUNSHINE LAW.
BUT IF I FELT I NEEDED TO MEET WITH SOMEBODY, I COULD DO THAT.
OR YOU COULD OR YOU COULD, YOU KNOW, CALL THEM.
WELL WE COULD, WE COULD ALL MEET.
YOU COULD HAVE EVERYBODY IN THAT ONE COME IN.
WE WOULD HAVE TO ADVERTISE THAT AS A PUBLIC MEETING.
BUT THAT'S CERTAINLY SOMETHING WE COULD DO IF YOU ALL DECIDE TO DO THAT.
AND YOU COULD MAKE A MOTION ON, UM, MONDAY TO SET FORTH A TIMELINE AND AT, AT THE DATE, IF YOU'RE NOT READY TO APPOINT, YOU CAN DEFER IT.
SO YOU'RE NOT, THAT'S, AND AND SOME OF IT, I, I GUESS WE NEED TO THINK IN TERMS OF HOW MUCH URGENCY THERE IS.
YOU KNOW, A COUPLE OBSERVATIONS.
UM, IF, IF WE WANNA MAKE CLEAR WHAT WE WANNA SEE ON THE, ON THE APPLICATION, WE COULD DO IT RIGHT NOW IN THIS MEETING.
IF WE DON'T DO IT RIGHT NOW IN THIS MEETING, THAT WOULD BE, I GUESS THE 19TH WOULD BE THE NEXT TIME THAT WE COULD DISCUSS THAT.
WHICH WOULD MEAN IT WOULD BE AFTER THE 19TH.
THE, THE, UM, 'CAUSE THE 19TH IS OUR NEXT BRIEFING.
SO IT'D BE AFTER THE 19TH OF JUNE WHEN IT WOULD GET POSTED, UH, FOR PEOPLE TO FILL OUT.
WE COULD POSSIBLY TRY TO MAKE IT CLEAR RIGHT NOW, GIVEN THE CURRENT FORM, EVEN IF WE USE THE FORMAT, JUST MAKE IT CLEAR WHAT WE'RE LOOKING FOR.
[00:25:01]
ALSO IN TERMS OF HAVING FORMAL INTERVIEWS WITH 'EM, YOU KNOW, I I I MAY BE WRONG, BUT I WOULD GUESS THAT A SUCCESSFUL APPLICANT FOR THE CITY COMMISSION OF BRENTWOOD WOULD BE SOMEBODY WHO THE CITY COMMISSIONERS OF BRENTWOOD ARE ACQUAINTED WITH.YOU KNOW, I DON'T KNOW THAT WE HAVE SOMEBODY WHO NONE OF US HAVE EVER LAID EYES ON WHO'S GONNA BE A VERY SUCCESSFUL CANDIDATE FOR AN APPOINTMENT TO THE CITY COMMISSIONER BRENTWOOD.
I MIGHT BE WRONG ABOUT THAT, BUT I WOULD GUESS THIS IS GONNA BE SOMEBODY WHO'S ALREADY ACTIVE IN THE CITY.
UM, SO AT THAT SAME MEETING WITH HIM IN SPECIFIC QUESTIONS, I THINK WOULD BE IMPORTANT.
BUT IT'S A LITTLE BIT DIFFERENT THAN LIKE INTERVIEWING, LIKE WHEN WE HIRED JASON THAN WE DIDN'T HAVE INTERNAL CANDIDATES.
WE ALREADY KNEW THAT WE WERE MEETING PEOPLE, YOU KNOW, THAT WE DID ALREADY HAVE RELATIONSHIP WITH.
IF WE DID HAVE GROUP INTERVIEW, I WOULD WANT TO NARROW THEM DOWN LIKE WE DID WITH THE CITY MANAGER BECAUSE WE MIGHT GET 20 APPLICANTS AND I DON'T WANT DO 20 PEOPLE.
WELL, AND THAT'S WHAT I'M SAYING.
I'M NOT SURE A GROUP INTERVIEW IS REALLY NECESSARY.
PARDON? I I'M SAYING I'M NOT SURE A GROUP INTERVIEWS NECESSARY.
I'M NOT SAYING THEY ARE EITHER.
I'M JUST SAYING IF WE OPTED TO DO THAT, I WOULD WANT IT NARROWED DOWN SO THAT WE DON'T HAVE TO SAY AHEAD OF TIME.
WE'RE GONNA BE INTERVIEWING EVERYBODY.
LET'S, I WANT THE RULES VERY CLEAR IN OUR MIND AND THE PUBLIC'S MIND ABOUT HOW WE'RE HANDLING THIS.
SO WHAT OTHER, WHAT OTHER CRITERIA? UH, I'M TRYING TO THINK.
I DON'T KNOW IF WE CAN PULL IT UP.
I CAN TELL YOU WHAT'S ON THERE.
'CAUSE I LOOKED THROUGH THOSE LAST NIGHT ON PARK.
SO, SO UNDER THE QUESTIONS, THE FIRST OF WHICH IS WHETHER YOU'RE EMPLOYED HOMEMAKER OR RETIRED, HOW MANY YEARS HAVE YOU LIVED IN BRENTWOOD SUBDIVISION? IF YOU DO NOT LIVE IN A SUBDIVISION, PLEASE TYPE IN A, UH, PLEASE PROVIDE A DETAILED DESCRIPTION OF YOUR COMMUNITY INVOLVEMENT BELOW FREE RESPONSE.
PLEASE PROVIDE A BRIEF SUMMARY OF WHY YOU WOULD LIKE TO SERVE ON THIS BOARD FREE RESPONSE.
ARE YOU RELATED BY BLOOD MARRIAGE OR ADOPTION? UH, TO ANY MEMBER OF THE BRENTWOOD CITY COMMISSION, ANY EMPLOYEE OF THE CITY OF BRENTWOOD OR ANY MEMBER OF THE CITY OF BRENTWOOD VOLUNTEER BOARD.
IF SO, PLEASE DESCRIBE, DO YOU OR ANY MEMBER OF YOUR IMMEDIATE FAMILY, YOUR EMPLOYER OR ANY ASSOCIATION OR COMMUNITY GROUP WITH WHICH YOU ARE AFFILIATED, HAVE A BUSINESS RELATIONSHIP WITH THE CITY OF BRENTWOOD? OR HAS THERE BEEN SUCH A RELATIONSHIP WITH THE CITY IN THE PAST? IF, IF SO, PLEASE DESCRIBE IF APPOINTED TO THE BOARD IDENTIFIED ABOVE.
ARE YOU AWARE OF ANY POTENTIAL CONFLICTS OF INTEREST THAT YOU MAY HAVE IN REGARD TO BUSINESS BEFORE THE BOARD? IF SO, PLEASE DESCRIBE, PLEASE STATE WHERE YOU HEARD ABOUT THE BOARD OPENING SPOUSE'S NAME, UH, SPOUSE'S CURRENT OR FORMER EMPLOYER.
IF RETIRED SPOUSE'S JOB TITLE.
SO, AND YOU KNOW WHAT KIM FOUND IT.
IT'S IN OUR PACKET FROM, IT'S IN OUR PACKET.
WE HAVE THE BOARD OF THE LIBRARY BOARD APPOINTMENTS.
UM, IS THERE A REASON THAT, UH, SPOUSE'S NAME AND EMPLOYER IS IMPORTANT ON THERE? IS IT TO AVOID CONFLICTS? THE CONFLICT OF INTEREST.
YOU KIND OF WANT, IN THE SAME GENERALLY, IS THAT THE SPACE WHERE THEY CAN SAY WHY THEY WANT THE JOB? I AGREE.
IS THAT COMPLETELY WE NEED THAT.
WHAT MAKE WHAT? WHAT MAKES YOU FEEL THAT YOU CONCERNED IN THIS POSITION? AND ALSO ARE YOU AWARE OF THE TIMEFRAME INVOLVED? YES.
'CAUSE WE GET SOME PEOPLE THAT VOLUNTEER FOR BOARDS AND THEN THEY FIND OUT THEY CAN'T MAKE THE MEETINGS OR THEY CAN'T MAKE THE SPECIAL EVENTS.
THEY JUST DIDN'T REALIZE HOW MUCH TIME WAS GONNA BE INVOLVED.
SO ONE QUESTION WOULD BE, ARE YOU AWARE OF THE MEETING SCHEDULE AND THE TIME COMMITMENT INVOLVED WITH YES.
THIS POTENTIAL APPOINTMENT? AND HAVE YOU FAMILIARIZED YOURSELF WITH IT? WELL, CAN WE, CAN WE PUT IT ON THERE AS A STATEMENT, AS PART OF THE APPLICATION PROCESS THAT THIS IS THE MEETING SCHEDULE AND THERE ARE, YOU KNOW, LIKE SPELL IT OUT.
HERE'S YEAH, TYPICALLY THE MEETING SCHEDULE IS TWO TWO THURSDAYS.
TWO MONDAYS AND THE SPECIAL EVENTS INCLUDING, YES, I THINK THAT WOULD BE WISE BECAUSE THE MEETINGS ARE OBVIOUSLY WHAT'S REQUIRED.
IT'S THE SPECIAL EVENTS THAT YOU ALL DO BECAUSE YOU'RE GOOD COMMISSIONERS THAT YOU DON'T HAVE TO DO.
SO I THINK THAT THAT WOULD BE WISE TO SPELL OUT THE ACTUAL REQUIREMENTS AND THEY'RE EXPECTED TO SERVE ON THE BOARD.
UM, AND I WILL SAY BECAUSE, AND YOU ALL WILL BE ZERO SURPRISED BY THIS, HOLLY, EVEN ON HER DAY OFF AS WATCHING AND TEXTED ME THAT SHE CAN GET THE APPLICATION READY IN A FEW DAYS.
AND I THINK A QUESTION THAT ANN MENTIONED IS VERY IMPORTANT TO BE SPECIFIC.
WHY DO YOU WANT TO BE A BRENTWOOD COMMISSIONER AND WHAT, I DON'T KNOW, QUALIFICATIONS OR WHAT, WHAT DO YOU THINK WILL MAKE YOU BE A GOOD CITY COMMISSIONER? EVERY ONE OF US RUNNING HAD TO SAY WHY WE THOUGHT WE WOULD BE GOOD FOR IT TO PROVE TO THE CONSTITUENTS THAT THEY SHOULD VOTE FOR US AND WE'RE
[00:30:01]
ENTITLED TO THAT SAME INFORMATION.I THINK FOR SOMEBODY THAT, AND I DON'T KNOW EXACTLY HOW YOU WANNA PHRASE THAT, CAN MAKE THAT CASE, BUT TO ME IT'D BE QUALIFICATIONS.
BUT ALSO WHAT MAKES YOU THINK YOU WOULD BE A GOOD COMMISSIONER? 'CAUSE QUALIFICATIONS AND WHAT MAKES YOU A GOOD COMMISSIONER ARE TWO SEPARATE THINGS.
SOMEONE COULD BE HIGHLY QUALIFIED BUT NOT KNOW WHY THEY WOULD BE A GOOD COMMISSIONER.
AND I THINK AS TO HAN'S POINT, WHEN YOU RUN THROUGH AN ELECTION, YOU HAVE TO, AND YOU'RE SUCCESSFUL WITH IT, YOU HAVE TO CONVINCE THE COMMUNITY THAT YOU WON OR QUALIFIED FOR THE JOB.
AND TWO, THAT YOU WOULD BE A GOOD COMMISSIONER.
THEY WOULD USE A DIFFERENT TERM BESIDES GOOD COMMISSIONER, BUT
NOW, IF WE THINK WE NEED TO LAY OUT THE TIMEFRAME, IF WE THINK SOMEONE DOESN'T REALLY KNOW WHAT JOB THEY'RE APPLYING FOR, I THINK BEING SPECIFIC MAY BE WORTHWHILE.
BUT I, I, LIKE I SAID BEFORE, I WOULD THINK THAT ANYONE WOULD CONSIDER FOR AN APPOINTMENT WOULD BE SOMEBODY WITH THE EXPERIENCE TO KNOW WHAT THE JOB TAKES.
AND ALSO, LIKE I SAID, TO BE KNOWN BY THE COMMISSION FROM THE VOLUNTEERISM AND OTHER STUFF THEY'VE ALREADY DONE.
YOU KNOW, IF THEY ALL HAVEN'T ALREADY DONE SOMETHING PRETTY SIMILAR.
UM, BUT, YOU KNOW, IT JUST DEPENDS ON THAT, I GUESS HOW, HOW URGENT WE THINK THIS IS.
IF WE THINK THAT IT'S, IF WE THINK TIME IS OF THE ESSENCE, YOU KNOW, WE COULD MOVE FORWARD WITH THE EXISTING APPLICATION AND JUST MAKE IT VERY CLEAR WHAT STOP YOU RIGHT THERE.
ALL THIS MONEY WE SPEND ON SOFTWARE, IF WE CAN'T GET THIS ADJUSTED IN A SHORT TIMEFRAME, THEN WE ARE WASTING A LOT OF OUR MONEY HERE THAT WE SPEND.
OH NO, I'M NOT TALKING ABOUT THE SOFTWARE CONSTRAINT.
I'M TALKING ABOUT US REVIEWING IT.
BECAUSE IF WE, IF WE SAY WHAT WE'D LIKE TO SEE, BUT THEN IT'LL HAVE TO COME BACK TO A PUBLIC MEETING FOR US TO APPROVE IT, WHICH SHOULD SAY THE SOONEST THAT COULD BE IS IN TWO WEEKS.
I THINK I'M, I WOULD FEEL COMFORTABLE WITH Y'ALL WING AND INDIVIDUALLY TO HOLLY OR ME IF OKAY, IF SHE SENDS THE DRAFT APPLICATION, I, I DON'T HAVE AN ISSUE WITH DON'T THAT DON'T BECAUSE THAT'S GONNA BE VERY MUCH PUBLIC AND YOU ALL HAVE SHARED WHAT YOU WANT ON IT.
I'M NOT CONCERN ABOUT, SO IF IT WOULDN'T, IF IT WOULDN'T DELAY ABOUT TWO WEEKS, I'M NOT CONCERNED ABOUT LIKE A PUBLIC APPROVAL OF THE APPLICATION OR ANYTHING WITH, YOU ALL HAVE BEEN VERY CLEAR WHAT YOU WANT TWEAKS.
SO IF I THINK WE'RE FINE WITH THAT, THANK YOU FOR GOOD.
WOULD IT BE TOO MUCH TO ASK OR LIKE A LETTER OF REF REFERENCE OR RECOMMEND KIND OF FROM THE, THE APPLICANT? DO YOU FEEL LIKE THAT'S TOO MUCH AND YOU'VE BEEN THROUGH THIS BEFORE? WOULD SOMETHING LIKE THIS BE HELPFUL? YOU KNOW, YOU CAN ALWAYS FIND SOMEBODY OVER, GIVE YOU A LETTER OF REFERENCE.
I MEAN YOU CAN AND YOU KNOW, YEAH.
I THINK YOU MIGHT FIND OUT MORE BY EITHER EMAILING THEM OR CALLING THEM.
LIKE I SOMETIMES WHEN PEOPLE APPLY FOR THE DIFFERENT BOARDS THROUGH THE YEARS, LIKE OUR BOARD OR LIBRARY, I KNOW THIS IS MORE IMPORTANT THAN THAT, BUT I'LL ACTUALLY CALL 'EM, ESPECIALLY, YOU KNOW, SOMETIMES I KNOW SOMEBODY SO WELL, OR ALSO MAYBE I DON'T KNOW 'EM PERSONALLY REAL WELL, BUT I KNOW THEY'VE WORKED REALLY HARD ON THAT BOARD BECAUSE THEY'RE REAPPLYING AND I'M LIKE, I KNOW, YOU KNOW, 'CAUSE I SEE 'EM AT THIS EVENT AND I SEE 'EM AT THIS EVENT AND THEY SHOW UP ALL THE MEETINGS OR WHATEVER.
I DON'T NECESSARILY NEED TO CALL 'EM.
BUT IF IT'S SOMEBODY NEW OR IT'S LIKE AN OPEN SEAT, SOME'S WILL CALL 'EM.
I THINK YOU FIND OUT MORE THAT WAY THAN YOU DO, UM, SAY FROM A, A LETTER OF REFERENCE OR WHATEVER.
I MEAN I'M FINE IF SOMEBODY WANTS TO PROVIDE THAT.
I MEAN, I WAS JUST CURIOUS BECAUSE I KNOW A LOT OF PEOPLE ARE ON BOARDS BUT DON'T NECESSARILY, THEY, THEIR RESUME LOOKS REALLY GREAT BUT THEY'RE NOT ATTENDING THE MEETINGS.
THEY'RE NOT REALLY PROACTIVE IN, IN HELPING.
AND SO I DIDN'T KNOW IF THERE WAS A WAY TO KIND OF DOUBLE CHECK THEIR, I THINK TO TAKE OFF ON TOO, ON WHAT RAY SAID, UM, I WOULD EXPECT THOSE PEOPLE WOULD PROBABLY CONTACT US WITHOUT US SAYING ANYTHING.
AND ACTUALLY EVEN IN THE PRIVATE BUSINESS SECTOR, YOU KNOW, THE GUYS THAT I WAS TRYING TO HIRE, I ALWAYS LIKED WHEN THEY FOUND OUT, YOU KNOW, MAKE THEM DO SOME RESEARCH, FIND OUT HOW TO GET AHOLD OF US, THEN THEY CALL YOU AND THEY GOT THEIR STUFF ALL SET THERE.
SO I DO THINK, LIKE YOU SAY, YOU CAN EITHER CALL THEM OR THEY CAN CALL YOU.
I THINK THAT WE'LL HEAR FROM GOOD ONES.
AND IT MAY BE THAT WE DO LIKE ON A JOB APPLICATION, I'M JUST THROWING THIS OUT HERE.
TO YOUR POINT, IT'S MAYBE NOT A LETTER OF REFERENCE, BUT MAYBE LIST, YEAH.
TWO OR THREE REFERENCES LIKE THAT'S, YOU KNOW, WHATEVER.
AND IF PEOPLE ARE COMFORTABLE DOING THAT, FINE, WE MAY NEVER USE 'EM.
OR WE MAY, IT'S LIKE SOMETIMES ON A JOB APPLICATION I MAY GET LIKE FIVE REFERENCES FROM FORMER JOBS OR MANAGERS OR FORMER TEACHER OR WHATEVER.
[00:35:02]
BY THE SECOND ONE I MAY KNOW YES OR NO, YOU KNOW, I DON'T NEED TO CALL ANYMORE.UH, 'CAUSE YOU KNOW, LIKE IT'S CONSISTENTLY EITHER REALLY GOOD OR IT WASN'T REALLY CONSISTENTLY GOOD.
SO I'M FINE WITH THAT IF PEOPLE WANT TO DO IT.
AND THEN THAT WAY WE CAN USE IT IF WE WANT TO.
AND IF NOT THEN YOU KNOW, I WOULD SAY CALLING THIS IS, THIS IS NOT FOR Y'ALL.
THIS IS HOW I USUALLY DO THINGS LIKE THIS.
'CAUSE SOMETIMES WE'LL GET 20 PEOPLE FOR BOARDS OR 10 OR EIGHT AND IT'S FOR TWO POSITIONS.
I SOMETIMES WILL GO THROUGH IT AND JUST LIKE I DO WITH A JOB APPLICANT AND I'LL CALL FOUR OF 'EM ON THE BEGINNING, JUST THINGS ON THEIR APPLICATION.
I'M LIKE, YOU KNOW, THEY MAY BE GREAT IN THE FUTURE, BUT I THINK WE'VE GOT STRONGER CANDIDATES.
AND THEN OF THOSE FOUR I MAY KNOW ONE OR TWO ARE PROBABLY REALLY GOOD CANDIDATES BECAUSE I KNOW OF THEIR WORK, WHETHER I KNOW 'EM PERSONALLY OR NOT.
AND THEN ONE OR TWO I MAY CALL ON THE PHONE OR EMAIL WITH SOME QUESTIONS AND THEN LET THEM GET BACK WITH ME.
SO I DON'T ALWAYS USE ALL THE MATERIALS.
THAT WE SHOULD GO AHEAD WITH ADDING THOSE EXTRA STEPS.
UM, I DON'T KNOW ABOUT THE, I GUESS, UM, AS SOMEBODY NEW TO THIS BOARD, I'M A LITTLE BIT HESITANT ABOUT PUTTING REFERENCES DOWN BECAUSE THEY'RE ONLY GONNA PUT REFERENCES THAT ARE GOOD.
BUT ALSO IT MAY INTIMIDATE THOSE PEOPLE WHO MAYBE HAVE SOME GOOD QUALIFICATIONS.
AND, AND THIS IS WHY I'M SAYING IN MY NEW POSITION REFERENCE ANYWAY, UM, PEOPLE THAT HAVE THOSE QUALIFICATIONS BUT DON'T HAVE THEM IN A CITY POSITION.
SO THEY'RE NOT KNOWN TO THE CITY, BUT THEY'VE BEEN ON, YOU KNOW, LIKE A, A FOUNDATIONS AND NONPROFITS AND, AND HAVE A BUSINESS EXPERIENCE.
UM, THAT, THAT ARE ALL THE QUALIFICATIONS THAT WE SEEK AND THEY WANNA START SERVING THE CITY.
BUT THEN I ALSO UNDERSTAND THAT ESPECIALLY SOMEBODY COMING IN WITH A PARTIAL TERM TO FILL, WE WANT PEOPLE WHO ARE ALREADY FAMILIAR WITH THE CITY.
SO I'M KIND OF CAUGHT BETWEEN DO WE WANT TO NOT HAVE PEOPLE THAT ARE OTHERWISE QUALIFIED TO APPLY? THEY MIGHT JUST FEEL INTIMIDATED SINCE THEY CAN'T GIVE YOU THE REFERENCES THAT YOU'RE REALLY LOOKING FOR.
MY THOUGHT IS, IS THAT YOU'LL PROBABLY HAVE SOME APPLICANTS THAT MAY KNOW SOMEONE THAT THEY THINK WOULD BE A REALLY GOOD REFERENCE THAT YOU'D LOOK AT AND SAY, OKAY, THAT'S A RESPECTED PERSON.
WHICH YOU'RE PROBABLY GONNA KNOW THE APPLICANT TOO.
BUT UM, AND WE'LL SEND A LETTER OF REFERENCE WITHOUT SOLICITATION NOW YOU COULD STILL SOLICIT IT IF YOU WANT TO OR LEAVE IT OPEN IF YOU WANT TO DO THAT.
BUT I'M GUESSING YOU'LL GET SOME OF THAT ANYWAY.
SO IT SOUNDS LIKE WE'RE ON PRETTY MUCH THE SAME PAGE IN TERMS OF HAVING UH, UH, AN ONLINE APPLICATION BASED AS A STARTING OUT POINT WITH OUR CURRENT APPLICATION WITH SOME, SOME MODIFICATIONS AS WE DISCUSSED IN HERE.
AND CHRIS, DO YOU FEEL LIKE YOU WORKING WITH HOLLY ARE COMFORTABLE WITH THE INPUT TO KIND OF CAPTURE THAT AND USE THE DRAFT BEFORE WE CAN MAKE SOME COMMENTS? I SAY THAT BASED ON JASON AND JAY TAKING NOTES AND NOT ME.
I'M LOOKING AT YOU BECAUSE YOU STARTED HOLLY PROBABLY ALREADY HAS IT DONE.
I CAN KIND OF, I CAN GO THROUGH REAL QUICK WHAT I HAVE AND MAKE SURE THAT WE'RE ON THE SAME PAGE.
UM, UH, WE MENTIONED AGAIN, A VERY CLEAR PROCESS, RIGHT? WE DON'T WANT ANYONE SPECULATING ABOUT THAT.
SO THAT GOES BACK TO THE DATES AND THINGS THAT WE'LL COME BACK TO.
UM, ADJUSTMENTS TO THE APPLICATION, THE STANDARD APPLICATION THAT COULD INCLUDE, UH, AWARENESS OF, I I I'M GONNA, I'M GONNA, UH, JUMP IN AND THROW AN ADDITION.
ARE THEY FAMILIAR WITH THE FORM OF GOVERNMENT AND THE, AND THE ROLE OF THE, OF THE CITY COMMISSION AND THE SCHEDULES AND THE TIME THAT WE MENTIONED FOUR.
DO THEY HAVE AN UNDERSTANDING OF HOW IT ALL WORKS IN ESSENCE? THAT'S GOOD.
UM, WHAT QUALIFICATIONS DO THEY BRING TO THE ROLE? UH, WHY DO THEY BELIEVE THEY WOULD BE A GOOD COMMISSIONER OR INTERIM COMMISSIONER? UH, WHY DO YOU WANT TO BE AN INTERIM COMMISSIONER? AND THEN I WANT TO COME BACK 'CAUSE I WASN'T QUITE SURE YOU ENDED UP ON THE REFERENCES OF WHETHER TO, UH, ALLOW THEM TO KIND OF ENCOURAGE TO SAY YOU MAY PROVIDE UP TO OR, OR NOT.
BUT UH, THAT WAS THE ONE I STILL HAD A LITTLE BIT OF QUESTION ON AT THE END.
BUT THOSE WERE THE ITEMS I HAD IN MY NOTES.
WELL, WOULD, WOULD YOU ALL BE OKAY IF WE JUST MADE A, A SPOT WHERE WE COULD PUT IN OPTIONAL REFERENCES SURE.
SO THAT IT'S AS WELCOME AND NOT REQUIRED.
AND THEY DON'T NECESSARILY HAVE TO HAVE ANY RELATION TO THE CITY.
THEY COULD BE, IT COULD BE WHOEVER THEY'VE LIVED BEFORE OR SOMEBODY THEY'VE WORKED WE HAVE TO ANY BOARD THEY'VE SERVED ON OUTSIDE.
I MEAN IF THEY SERVED ON THE HEART ASSOCIATION BOARD OR THEY MIGHT BE SEE WHAT THEY CHOOSE TO SHARE ABOUT UNDERSTANDING THE FORM OF GOVERNMENT.
I'VE RUN AGAINST PEOPLE THAT WERE RUNNING FOR CITY COUNCIL
[00:40:01]
THAT JUST AGGRAVATES YEAH.YOU THAT WHEN I WAS DOING THE UH, HARLEY DAVIDSON BEFORE YEAH.
I MADE THE MISTAKE OF SAYING COUNCILMAN TO ANN
BUT YOU LEARNED BY THE TIME YOU RAN FOR ALL
THE, THE TIMELINE THAT WAS USED IN OH EIGHT LOOKS LIKE FROM AN APRIL 28TH MEETING, OBVIOUSLY THEY WANTED TO HAVE APPLICATIONS PRETTY QUICKLY.
UH, NOT QUITE TWO WEEK TIMEFRAME AND THE APPOINTMENT WAS MAY 27TH.
THE WHOLE THING LOOKS LIKE IT'S, UH, ABOUT A MONTH LONG PROCESS.
SO AN ASSUMPTION, AND I THINK KRISTEN'S RIGHT, WE CAN BUILD THE APPLICATION WITH THIS PRETTY QUICKLY, PROBABLY IN TIME FOR YOUR MONDAY MEETING I WOULD EXPECT.
SO WITH THAT, DO YOU WANT TO HAVE A TIMELINE TO WHICH THE END RESULT IS, IS TWO MEETINGS OUT, YOU'RE MAKING AN APPOINTMENT, WHICH SHOULD BE ABOUT FOUR WEEKS.
WHAT MAKES US SECURE THAT AUGUST 11TH DATE? THAT'S THE IMPORTANT THING TO WORK TOWARDS THAT.
SO IF WE ACCEPTED IT, IF WE ACCEPTED THE PROPOSAL FOR THREE WEEKS, SO THE 9TH OF JUNE WOULD BE WHEN WE VOTED TO ACCEPT THAT WE'RE GOING TO APPOINT AND HAVE THE APPLICATION, THEN WE'VE GOT TWO WEEKS AND THEN THE NEXT MEETING IS THE 23RD.
AND THE NEXT ONE THEN IS JULY 7TH? IS THAT RIGHT? 17TH, 14TH.
WE DON'T, YEAH, JUST ABOUT GIVE US THREE WEEKS.
BECAUSE I'M THINKING THREE WEEKS TO GET THE APPLICATIONS AND THREE WEEKS TO STUDY 'EM.
'CAUSE WE HAVE A FIFTH MONDAY IN JUNE, SO THAT IS ACTUALLY REALLY GOOD.
SO THAT'S WHAT I WAS THINKING.
THREE WEEKS TO GET THE APPLICATIONS AND THREE WEEKS TO HAVE THEM TO STUDY BECAUSE YOU KNOW, TRYING TO REACH PEOPLE ALL THE TIME, ESPECIALLY IF THERE'S MULTIPLE PEOPLE YOU NEED TO CALL.
SO IF THEY WENT OUT, SO WE WOULD VOTE AND THEY COULD BE RELEASED ON THE 10TH, IS THAT CORRECT? TO THE NEXT DAY AFTER THE MEETING THAT IT WOULD BE AVAILABLE? I'M GOING TO ASSUME YES, BECAUSE HE YES.
AND WE WE'RE VERY CLOSE TO IT.
AND THEN WHAT, SO TWO 14 FULL DAYS FROM THE DAY THEY BECOME AVAILABLE THAT THEN THAT WOULD GIVE US TIME TO, IT'LL GIVE US A TWO WEEKS TO, WELL IF THEY'RE OUT ON THE 10TH AND THIS IS JUST THROWING THIS DATE OUT THERE, THAT AGAIN WITH HAVING THE FIFTH MONDAY, YOU COULD EVEN MAKE 'EM DO ON JUNE 27TH, WHICH WOULD BE THE LAST FRIDAY OF THE MONTH.
AGAIN, JUST THROWING THAT OUT.
FRIDAY'S A GOOD CUT OFF, BUT FRIDAYS A GOOD CUTOFF.
I THINK PEOPLE HAVE THAT IN THEIR MINDS.
SO THAT MIGHT BE, AND THAT WOULD GIVE PEOPLE TWO AND A HALF WEEKS THEN THAT WOULD GIVE US ABOUT 15 OR 16 DAYS, INCLUDING THE WEEKEND TO IT.
AND ESPECIALLY IF WE RECEIVED THE APPLICATIONS OVER THAT WEEKEND.
I KNOW MY SCHEDULE A LOT OF TIMES ALLOWS, DID NOT HAVE A GRANDSON'S BIRTHDAY AND AN ANNIVERSARY THAT WEEKEND.
SOMETHING NOT ABLE TO DO A LOT OF STUDYING.
BUT UM, THE, YOU KNOW, KIND OF IN THAT NEXT WEEK YOU CAN START, WELL I NEED TO CALL THIS PERSON OR I NEED TO CALL THAT PERSON OR WHATEVER.
IS, IS THERE ANYTHING THAT YOU EXPERIENCED COMMERS KNOW, LIKE TENDS TO PEOPLE MISS THIS DATE OR, OR SO MANY PEOPLE ARE AWAY? OR, I MEAN, IS THERE A TIME WHERE IT'S, IT'S YOU SEE NOT A LOT OF PARTICIPATION EITHER FROM THE CITIZENS OR FROM COMMISSIONER'S VACATIONING OR ANYTHING LIKE THAT? YOU MEAN FOR THIS PROCESS? WELL, I MEANT SO THAT ON THAT DATE THAT WE'RE GONNA CHOOSE ALL COMMERS ARE ALL THE COMMISSIONERS ARE PRESENT.
I HAVE NO TRAVEL PLANNED THAT MONDAY.
AND ONE OTHER THING, YOU KNOW, THE LAST TIME WE HAD A LOT OF BOARD APPLICATIONS, HOLLY WAS SENT SOME EARLY 'CAUSE SHE SENT THEM AS THEY COME IN INSTEAD OF WAITING AND SEND THEM ALL AT THE SAME TIME.
BECAUSE THEN IF YOU WANTED TO TALK WITH SOMEBODY PERSONALLY, YOU COULD CALL 'EM DURING THAT TIME.
SO, SO SOMETIMES, YOU KNOW, WHEN WE'RE THINKING ABOUT ALTERNATIVES, UM, YOU KNOW, IT'S HANDY TO DO OKAY.
WHAT WHAT ARE THE EXTREMES? SO, I MEAN, LET, LET, LET ME ASK THIS.
IF WE WANTED TO MOVE QUICKLY, AND CHRIS, YOU COULD TELL ME IF THIS ISN'T EVEN LEGAL, BUT IF WE ADOPTED THE APPLICATION NEXT WEEK, UM, I'D SAY THE QUICKEST WE COULD POSSIBLY MOVE WOULD BE TO SAY APPLICATION DEADLINE IS PRIOR TO OUR JUNE 19TH BRIEFING.
WE DECIDE ON THE 19TH, YOU KNOW, WE HAVE WHATEVER DISCUSSIONS WE NEED TO HAVE AND THEN WE PICK A COMMISSIONER ON THE 23RD AT OUR, OUR MEETING AND THEN WE ANNOUNCE 'EM ON STAGE AT RED, WHITE AND BLOOM AND INTRODUCE THE COMMUNITY ON JULY 4TH.
I THINK WE'RE BETTER TOO FAST TO DO I THINK IT IS, BUT ALSO, SO THAT'S THE FASTEST WE COULD DO IT.
RIGHT? THEY'RE BEING
AND THEN THAT'S THE LAST READING
[00:45:01]
OF THE BUDGET AND ALL OF THAT.AND IT'S THE END OF THAT FISCAL YEAR.
I THINK THE OTHER WAY THEY'RE APPOINTED.
IT'S THE FIRST MEETING OF THE NEW YEAR.
I'M NOT REALLY SAYING ONE VERSUS THE ANOTHER.
I'M JUST SAYING IF, IF THAT'S, THAT'S, THAT'S PROBABLY THE FASTEST WE CAN DO IT.
RIGHT? WELL IT SOUNDS LIKE YOU SAY TOO FAST.
SO WE'RE NOT ANNOUNCING ON THE 4TH OF JULY.
SO THEN THE SLOWEST WE COULD DO IT WOULD BE LIKE HAVING A MONTH OR TWO BETWEEN THESE THINGS.
SO YOU KNOW, HAVE TO BE THERE BEFORE AUGUST 11TH.
IS THAT CORRECT? YOU KNOW, I THOUGHT WE JUST HAD TO DECIDE BY AUGUST 11TH.
YOU HAVE TO WHAT PROCESS? NO, NO TO YOU.
IF YOU DON'T APPOINT SOMEONE BY AUGUST 11TH, THEN IT AUTOMATICALLY GOES TO SPECIAL OBJECTION.
SO SOMEONE NEEDS TO BE APPOINTED BY AUGUST 11TH.
THEY DON'T HAVE TO BE SWORN IN BY AUGUST 11TH AS LONG AS WE APPOINT SOMEBODY THAT DAY.
I THINK THAT'S THE WEIRD, I THINK THAT JULY 9TH IS GOOD TOO, BECAUSE IF YOU, WHEN READ IN THERE, IT TALKS ABOUT IF YOU CAN'T DECIDE, YOU CAN DEFER TO YOUR NEXT MEETING.
AND SO THAT WOULD BE THE SECOND MEETING IN JULY.
AND SO THEN THAT GIVES US PLENTY OF TIME BEFORE THE LONGEST IT DOES.
SO, SO THE, THE, THE LONGEST THING WOULD BE JUST HAVING OUR FIRST VOTE ON A, ON, ON AN APPOINTMENT ON AUGUST 11TH, WHICH WE'RE SAYING OKAY, THAT DOESN'T GIVE YOU ANY KIND OF BACKUP PLAN SO LITTLE WHATSOEVER.
SO THEN THAT BACKS THIS UP TO, YOU'RE SAYING THE 14TH OR THE 28TH.
SO THE TIMELINE, I THINK WHERE YOU INITIALLY WERE TALKING ABOUT IS TRYING TO HAVE OUR FIRST VOTE ON THE 14TH.
AND THEN IS WROTE THE TIMELINE FOR THAT.
SO DOES THAT SOUND PRETTY MUCH LIKE THE CONSENSUS, THE TIMELINE OF THE LIKE YEAH.
IS THIS A, IS THIS A TWO VOTE ACTION? NO.
SO IT DOES GIVE TWO WEEKS IN CASE YOU NEED ANOTHER TWO WEEKS AT THAT POINT.
THE ONLY THING IS IT DID MENTION IN THE OTHER ALLOWABLE THAT IF YOU COULD NOT DECIDE AT THE MEETING MM-HMM
AFTER SO MANY ROUNDS OR WHATEVER, YOU COULD DEFER.
THAT WAS THE 2008 PROCEDURE TO DO.
'CAUSE IT, THAT COULD HAPPEN DEPENDING ON HOW MANY GOOD APPLICANTS WE HAVE.
SO THE VOTE WOULD BE ON 14TH OF JULY.
AND AGAIN, I NEED TO BE CLEAR, AND THIS IS NOT WHAT I'M RECOMMENDING, BUT THERE IS ABSOLUTELY NO PROCESS SET FORTH BY STATE LAW.
SOMEONE COULD MAKE A MOTION ON MONDAY TO, I MEAN, YOU WOULDN'T DO IT BECAUSE IT'S NOT ADVERTISED.
I, BUT THIS IS THE, THE PROCESS RECOMMENDED BY ME, RECOMMENDED BY STAFF.
SO, UM, I JUST WANNA BE CLEAR THAT THIS IS NOT SOMETHING THAT YOU'RE BOUND TO DO.
BUT I DO THINK OF THE BEST PROFESS PROCESS.
SO, AND FOLLOWS ALONG WITH OUR YEAH.
DESIRE FOR TRANSPARENCY AND ABSOLUTELY.
KRISTEN, COULD YOU HIT THE DATES YOU HAVE IN YOUR NOTES? OKAY.
I HAVE THE, UM, APPLICATION BEING RELEASED AS SOON AS POSSIBLE AFTER JUNE 9TH.
UM, WITH THE APPLICATION DEADLINE BEING FRIDAY, JUNE 27TH.
I ASSUME IT CLOSE OF BUSINESS.
I DON'T KNOW THAT WE HAVE TO SAY.
AND THEN THE APPOINTMENT BEING ON THE AGENDA FOR MONDAY, JULY 14TH.
YOU KNOW, ONE THING TOO, A LOT OF TIMES THINGS ARE CLOSE OF BUSINESS, IT'S REALLY UP TO YOU.
BUT THAT'S AN ELECTRONIC SUBMISSION, RIGHT? RIGHT.
SO YOU COULD GO TO MIDNIGHT BECAUSE SOMEONE GETS HOME FROM WORK, THEY HAD A COUPLE THINGS.
WE'RE NOT GONNA DO ANYTHING WITH IT AT FIVE.
IT'S REALLY KIND OF UP TO YOU.
WELL WE HAD A CITY MANAGER APPLICANT WHO COULDN'T FINISH THE APPLICATION 'CAUSE HE HAD A GREAT JOB.
THERE'S ALWAYS APPLIED IN SPRING HILL.
IT'S ALWAYS ONE I WATCH THE REST ON.
I HAVE AN APPOINTMENT I HAVE TO RUN, BUT I WATCH THE REST ON TV FOR YOU GUYS.
ANOTHER ITEMS TO SAY BEFORE I, I, I THINK I'LL BE IN AGREEMENT WITH WHAT Y'ALL SAY.
SO CAN WE CAN APPOINT YOU TO THE TREE BOARD THEN AS SOON AS YOU LEAVE
OKAY, SO FROM THOSE DATES YOU CAN CRAFT THE YES, YES.
AND IF SOMEONE WANTS TO GO AHEAD AND VOLUNTEER TO MAKE A MOTION SO WE'RE NOT SCRAMBLING, WE CAN CERTAINLY DO THAT.
IT'S NOT, YOU MAKE THE MOTION HERE OR THE MEETING? NO.
TO, TO BE THE ONE TO MAKE THE MOTION AT THE MEETING.
I, YOU KNOW, IF SOMEONE WANTS TO GO AHEAD AND RAISE THEIR HAND, IT'D BE WILLING TO DO THAT.
I CAN PROVIDE YOU WITH A MOTION IF YOU WANNA DO THAT.
AND I'LL, I'LL BE HAPPY TO PRINT IT OUT.
YOU'RE NOT TIED TO HAVING TO DO THAT.
I'LL JUST SEND, SEND IT TO YOU.
I DO HAVE, I HAVE A QUESTION ABOUT THE BALLOTING, JUST FROM THE COMMISSIONER'S POINT.
YOU KNOW, IT SURPRISED ME THE FIRST TIME I WAS AT A COMMISSION MEETING AND YOU WERE POINTING PEOPLE TO BOARDS AND UH, WELL I GUESS IT WAS THE AD HOC TENNIS COMMITTEE AND YOU READ NOT ONLY WHO GOT THE VOTES, BUT WHO VOTED WHO, WHO WAS THE VOTER.
WHICH TO ME WAS A BIG SURPRISE.
AND, AND I THINK PERSONALLY, I MIGHT HAVE A HARD TIME WITH THIS IF WE DO THAT ON THESE APPOINTMENTS, BECAUSE THERE ARE MULTIPLE PEOPLE THAT HAVE ALREADY EXPRESSED INTEREST AND A LOT OF US KNOW THEM, OR THEY'LL KNOW TWO OR THREE OF US OR WHATEVER.
[00:50:01]
UM, TO ME IT'S GONNA BE VERY AWKWARD.WELL, THE CITY COMMISSION EXACTLY.
I THOUGHT EXACTLY WHY WE HAVE TO DO THAT.
WHY IS IT THAT THAT VOTE HAS TO BE PUBLIC 'CAUSE YOU'RE ACCOUNTABLE? WELL, IT'S, IT'S A, AN OPEN MEETINGS ACT.
YOU CAN'T HAVE ANY KIND OF SE SECRET VOTE.
SO WHICH WOULD, AND THAT WOULD BE CONSIDERED A SECRET BALLOT.
SO YOUR BALLOT HAS TO BE PUBLIC, YOUR VOTE HAS TO BE PUBLIC.
THE BALLOTS WOULD JUST, I, THAT'S JUST THE PROCESS WE USE HERE AS A BALLOT VERSUS YOU GOING DOWN THE, DOWN THE LINE AND SAYING, BUT IT WAS, IT WOULD ACCOMPLISH THE SAME THING.
WE ALL FEEL AWKWARD WITH YOU
DOESN'T MATTER HOW LONG YOU'VE BEEN ON THE COMMISSION, YOU'LL MAKE YOUR FIRST ENEMIES AT THIS MEETING.
SO A QUESTION ABOUT THAT IS, SO, SO WE, WE WILL GET THE APPLICATIONS.
WE INDIVIDUALLY REVIEW THEM AND DECIDE, AND THEN AT THAT, WELL WE, LET'S SAY WE GET 20, WELL, THEY'RE ALL GONNA BE ON THE BALLOT AT THAT MEETING AND WE MARK IT.
SO THE, AND THE BALLOTING PROCEDURE IS MAYBE SOMETHING WE DISCUSS AT THE INFORMATIONAL MEETING THE THURSDAY PRIOR.
UM, BECAUSE AGAIN, THE BALLOTING PROCEDURES THAT ARE ON THE ATTACHMENT, THAT'S JUST WHAT THEY USED IN 2008.
IT'S NOT SOMETHING YOU HAVE TO DO.
IT SEEMS LIKE IT WORKED WELL FOR THEM.
LIKE IF NOBODY, THE WAY THAT THEY DID IT, IF NOBODY GOT ANY VOTES, THEN THEY FELL OFF THE LIST AND THEN YOU JUST KEPT GOING UNTIL THEY WERE, AND I THINK IT WAS A PRETTY, A PRETTY QUICK VOTE FOR THEM.
BUT I THINK THAT THAT WAS THE PLAN THAT PEOPLE WOULD DROP OFF THE LIST EACH, EACH ROUND IF THEY DIDN'T RECEIVE ANY VOTES.
SO, UM, THAT'S CERTAINLY SOMETHING WE CAN DISCUSS AT THAT.
AND THEN YOU ALL CAN CHOOSE TO USE THOSE PROCEDURES OR TWEAK 'EM, HOWEVER.
MY, MY INTEREST ONLY INTEREST IN NARROWING IT DOWN WAS IF WE CHOOSE TO DO GROUP INTERVIEWS, I WOULD NOT WANT TO DO 20.
BUT I'M FINE WITH 20 ON THE BALLOT IF WE DON'T DO GROUP INTERVIEWS.
AND AGAIN, YOU DON'T HAVE TO VOTE ON THAT 20 EVERY SINGLE RUN.
THAT'S HOW WE OUR, WE CAN BE READY TO SCRATCH 'EM.
IT'S ONE OF THOSE WHERE YOU'VE GOT YEAH, 15 APPLICANTS.
LIKE SOMETIMES YOU WILL FOR THE PARK BOARD ROBBERY OR HISTORIC COMMISSION, YOU'LL GET A LOT OF APPLICANTS AND THEY DON'T GET ANY VOTES THEN, THEN THEY'RE OFF.
SCRATCH 'EM, IT GOES TO THE NEXT ONE.
SO, SO AS THE QUESTION ON THE APPLICATION DEADLINE TIME, UM, WE HAVE A, AN APPLICATION SPECIALIST IN OUR HR DEPARTMENT HERE WITH US, WHO'S LOOKING AT OUR COMPUTER RIGHT NOW.
SO APRIL, DO YOU HAVE ANY THOUGHTS ON FIVE O'CLOCK END OF BUSINESS DEADLINE FOR APPLICATIONS VERSUS MIDNIGHT APPLICATION DEADLINE? OR ARE THERE ANY KIND OF KNOWN BEST PRACTICES FOR APPLICATION PROCESSES OR IS JUST THE DEADLINE'S, THE DEADLINE AND DON'T WORRY ABOUT IT.
I THINK THE DEADLINE IS THE DEADLINE, AND I WOULDN'T STRESS OVER THAT.
ANYTHING ELSE? I THINK WE'LL, WE'LL GO AHEAD AND GET TOGETHER AND SHARE OUR NOTES, BUT I THINK WE'RE VERY CLEAR.
UM, SO, AND JUST AGAIN, WE SETTLE IN ON THE DATES OF THE, UH, APPLICATION BEING OUT ON THE MEETING OF THE NINTH OR SOON THEREAFTER, UH, RECEIVED BY, ON THE 27TH OF JUNE, UH, WHATEVER THE DEADLINE TIME IS.
UH, AND THEN, UH, THE COMMISSION WILL TAKE THEM UP ON THE 14TH, UH, PRIOR TO THE 14TH, PERHAPS THE THURSDAY PRIOR BRIEFING.
WE'LL TALK ABOUT THE BALLOT PROCESS, HAVE THAT ON YOUR AGENDA SO THAT EVERYONE'S CLEAR ON THAT GOING.
WE CAN GET START TO ROLL HERE AFTER THAT.
SO, UH, UNDER NEW BUSINESS WE'RE, THE REST OF THE ITEMS ARE JUST, UH, APPOINTMENTS.
SO WE HAVE, UH, THREE MEMBERS OF THE PLANNING COMMISSION TO THE PLANNING COMMISSION, I SHOULD SAY.
UH, THE NEXT ITEM IS TWO MEMBERS TO THE LIBRARY BOARD.
ANY QUESTIONS ON ON THOSE? OKAY.
UH, OTHER NEW BUSINESS, THE NOTICE OF FUTURE APPOINTMENTS OF ONE MEMBER TO THE BOARD OF BUILDING CONSTRUCTION APPEAL AND NOTICE OF FUTURE APPOINTMENTS OF THREE MEMBERS TO THE ENVIRONMENTAL, UH, ADVISORY BOARD AND, UH, THE NOTICE OF FUTURE APPOINTMENTS OF TWO MEMBERS TO THE PARK BOARD.
THAT'S, THAT'S ALL OF THE QUESTION.
I HAVE A QUESTION, QUESTION THAT I HAVE ABOUT THE ENVIRONMENTAL BOARD.
HAVE, DID WE SETTLE ON A TWO YEAR TERM FOR THEM WHEN EVERY OTHER BOARD IS THREE YEARS? DO YOU RECALL? IT WAS BEFORE MY TIME, SO I, I DON'T, I DON'T KNOW THE ANSWER.
IT WAS THAT LONG, THAT LONG AGO.
IF I CAME HERE 13, I JUST COULDN'T REMEMBER WHY WE SETTLED ON TWO YEARS.
CAN'T REMEMBER WHY, BECAUSE I MEAN, IT'S FINE.
I JUST THOUGHT I HELPED WITH THAT, BUT I CAN'T REMEMBER.
YEAH, HE MAY OR MAY NOT REMEMBER, BUT HE PROBABLY WILL REMEMBER.
HE REMEMBERS DETAILS LIKE THAT.
WAS THE ENVIRONMENTAL ADVISORY BOARD TIED INTO THE TREE? CITY USA MM-HMM.
THE FEE BOARD, SORT OF IT, BUT OKAY.
BUT I JUST WONDERED IF MAYBE IT WAS A REQUIREMENT FROM SOME OTHER OUTSIDE SOURCE THAT IT CAN MEET MORE OFTEN, BUT IT ONLY MEETS FOR QUARTERLY TYPICALLY AS WELL.
SOMETIMES ON A SPECIAL PROJECT.
WE'VE MET A LITTLE ON THAT, BUT, UM, BUT THERE'S NO OUTSIDE, CAN'T REMEMBER WHY THERE WAS TWO YEARS.
[00:55:01]
RESPONSE TO SOMETHING SPECIFIC? THERE WAS SEVERAL PEOPLE THAT WERE, AND ONE WAS A COMMISSIONER WHO HAD JUST BEEN APPOINTED ALEX NOBLE, BUT FELT LIKE THE CITY NEEDED SOMETHING THAT, SO IT WAS AN INTERNAL, YEAH.AND SO, AND, AND SO I'VE ACTUALLY, I KIND OF FACILITATED THIS DISCUSSION WITH MIKE WALKER.
HEY, I'M HEARING THIS FROM A LOT OF CONSTITUENTS AND DIFFERENT PEOPLE THAT THINK WE NEED THIS.
SO WE KIND OF, THAT'S HOW I GOT STAFF, WROTE IT UP AND DID ALL THE FIGURING OUT WHAT THE BEST PRACTICES WERE, BUT OKAY.
BUT IT, IT WAS CITIZEN DRIVEN, I GUESS YOU WOULD SAY? I REMEMBER WHEN THEY WERE APPOINTED IT WAS THAT THE PROMPTING OF STUDENTS FROM THE HIGH SCHOOL YES.
AND COMMISSIONER NOBLE AT THAT TIME.
AND, UM, THERE WAS A LOT OF RESISTANCE TO IT.
THAT MIGHT BE WHY IT WAS A TWO YEAR TERM, AND I COULD NEVER UNDERSTAND WHY IT WAS RESISTANCE TO AN ENVIRONMENTAL BOARD.
BUT I GUESS NATIONALLY, POLITICALLY, THE ENVIRONMENT WAS KIND OF TOUCHY, YOU KNOW? YOU THINK SO WE WERE
AND IT, AND HAVING, YOU KNOW, I'M LOOKING FORWARD TO SERVING THE NEXT TWO YEARS, BUT HAVING SERVED THE LAST TWO YEARS, YEARS, IT'S BEEN VERY ACTIVE WITH, YOU KNOW, DRAINS, MEDALLIONS, WILDFLOWER, POLLINATOR PLANTINGS AND, AND THAT TYPE OF THING.
SO, SO I DID HAVE A QUESTION BACK AT BUSINESS THREE.
THE, UH, MAYOR APPOINTMENTS, THE PLANNING COMMISSION, UM, YOU KNOW, THE, I WOULDN'T SAY THERE'S CONFUSION, BUT JUST WITH THE, THE CHANGE IN THE MAKEUP OF THE COMMISSION AND THE ORDER OF THINGS.
UM, IF FOR SOME REASON WE'RE NOT READY TO APPOINT ALL THREE ON MONDAY, IS THAT SOMETHING WE CAN DEFER WITHOUT CONSEQUENCE OR IS THERE A PROBLEM? MM-HMM
SO I'LL BE PREPARED FOR AN ANSWER FOR YOU.
THERE HAVE BEEN SOME SCENARIOS WHERE IT WAS MM-HMM
THE SECOND, BUT I DON'T REMEMBER IT EVER GOING INTO JULY SINCE I'VE BEEN COMMISSIONER, BUT I DO REMEMBER IT GOING INTO THE SECOND MEETING JUNE BEFORE.
YEAH, THAT'S WHAT I WAS, WELL, ONE OR TWO MIGHT HAVE BEEN APPOINTED AND THEN THERE WAS ONE TIME THAT I THINK ALL THREE OR TWO OR WHATEVER AT THE TIME WERE, THEY WERE APPOINTED AT THE SECOND MEETING.
I CAN'T IMAGINE WHY THERE WOULD BE ANY REASON, BUT I'LL CONFIRM WITH YOU JUST TO BE SURE.
ANY OTHER QUESTIONS ON BOARD APPOINTMENTS? OKAY.
ON THE OTHER ITEMS WE WANTED TO BRING BACK THE, UH, SPORTS FACILITIES AUTHORITY PRO FORMA RELATED TO THE RACKET FACILITY, AND, UH, SEE IF YOU HAVE QUESTIONS.
WE HAVE DAVE OR PARTS DIRECTOR HERE, AND, UH, HE'S HERE TO HELP ANSWER QUESTIONS WE CAN'T ANSWER.
SO, UH, REALLY JUST TO GET CLARITY AND ANY OTHER ASPECT OF THIS YOU'D LIKE TO DISCUSS FOR US TO HOPEFULLY BE RESOURCED FOR YOU.
DAVE, IF YOU COULD COME ON UP.
I THINK KIND OF TO GET YOU STARTED, PART OF THE INTENT OF THIS, AND CORRECT ME IF I'M WRONG, IS TO REALLY GET AN IDEA THAT IF YOU DO MOVE FORWARD WITH THE FACILITY, YOU GET AN IDEA ABOUT THE FINANCIAL IMPACT THAT'S RELATED TO THE OPERATIONS, RIGHT? THAT, THAT, THAT THE SFA WAS CLEAR THAT YOU SHOULD NOT EXPECT TO HAVE ANY MARGIN PAY FOR THE CAPITAL COST OF BUILDING A FACILITY.
AND SO THE FOCUS ON THIS IS MORE OF THE YEAR TO YEAR TO YEAR, ESPECIALLY AS THE FACILITY AGES.
AS THE FACILITY AGES GETS PAST 10, 12 YEARS OR MORE, YOU START TO HAVE A FEW MORE EXPENSIVE MAINTENANCE TYPE ITEMS, IS TO GET AN IDEA OF HOW THE MODEL THAT YOU WOULD PREFER TO HAVE IN THE OPERATIONS.
IT'S MORE OF A LOCALIZED, UH, MODEL VERSUS A REGIONAL TOURNAMENT KIND OF, UH, TOURISM, UH, MODEL.
UM, WHAT THOSE BOTTOM LINE NUMBERS WOULD LOOK LIKE ON THE THOUGHT THAT IF YOU, UH, ARE LOOKING AT SAY, WELL IN THE FUTURE WILL WE HAVE TO PUT ANY MONEY INTO IT OR GENERAL FUND MONEY INTO IT TO SUPPORT IT AND SORT OF GIVES YOU THEIR PERSPECTIVE OF THAT.
SO AS A SORT OF THE, THE STARTING POINT, I THINK, AND WHAT QUESTIONS DO YOU HAVE? MY QUESTION BE, DID YOU SEE ANYTHING IN THE PROFORMA THAT'S THAT? OR DID YOU NOT SEE SOMETHING YOU EXPECTED TO SEE IN THERE THAT WOULD AFFECT WHAT YOUR BUDGET WOULD BE EACH YEAR FOR THE FACILITY? UH, NO, NOT REALLY.
I MEAN, THEY, THEY INCLUDED NUMBERS IN A DIFFERENT LINE ITEM THAN I HAD HOT COMMITTEE HAD DONE AND STUFF.
SO, UM, GOING THROUGH IT, WE FIGURED OUT
[01:00:01]
WHERE SOME OF THAT STUFF WAS.BUT THAT KIND OF WAS MY OWN QUESTION, JANET, IF I MAY ON THAT.
AND AS WAS TOUCHED ON IN THE PRESENTATION BY, UM, GREG WEISS CARVER, YOU KNOW, THEIR PROFORMA WAS A MUCH MORE CONSERVATIVE, UM, ESTIMATE OF HOW QUICKLY REVENUES RAMP UP.
AND SO AS WE TALKED ABOUT, WE'RE PROBABLY IN YEAR EIGHT, NINE OR 10 BEFORE WE ACTUALLY BEGIN TO BREAK EVEN.
ONCE YOU COUNT IN THE COST OF CAPITAL AND APPROPRIATELY PROVIDING FOR RENEWAL AND REPLACEMENT OF THE FACILITY, RIGHT.
WHETHER YOU DO IT THROUGH AN ENTERPRISE FUND OR AS PART OF THE GENERAL FUND, YOU STILL NEED TO BE PUTTING THAT MONEY ASIDE.
SO WE CAN'T EVEN COVER THAT AMOUNT UNTIL WE GET TO SOMEWHERE BETWEEN YEARS EIGHT AND 10.
UM, THAT WAS A DEPARTURE FROM WHAT THE, UM, AD HOC COMMITTEE'S PERFORMA MM-HMM
HAD SUGGESTED THAT MAYBE, YOU KNOW, WE'RE AT FULL CAPACITY YEAR ONE.
AND YOU SAY BREAK EVEN THAT'S RELATIVE.
THAT'S NOT BREAK EVEN LIKE IN A COMMERCIAL BUSINESS, THAT'S NOT LIKE, I MEAN, WHEN YOU GO ABOVE BREAK EVEN POINT IN A COMMERCIAL BUSINESS, YOU THAT'S WHAT YOU ACTUALLY COST PROFIT.
AND YOU COULD PAY FOR CAPITAL EXPENSES OUT OF PROFIT, BUT THAT, YOU KNOW, SO, SO IT'S, IT'S, UM, IT'S JUST BREAK EVEN TO THE E-B-D-T-A OR WHATEVER.
SO, WELL THEY, THEY, THEIR BREAK EVEN IN E-B-D-T-A IS, IS FROM YEAR ONE, BUT THAT DOESN'T INCLUDE ANY OF THE, THE COST OF CAPITAL OR RENEWAL AND REPLACEMENT.
SO THAT'S THE POINT OF, THAT'S REALLY NOT A TRUE COST UNTIL YOU FACTOR THAT IN.
SO THAT'S NOT THE BOTTOM LINE NUMBER.
SO IT'S, IT'S ALWAYS GONNA BE SUBSIDIZED BY THE TAXPAYERS.
WE'VE, I THINK, UH, IT'S HARD TO TELL, UM, THE FACILITIES I'M USED TO LOOKING AT, UH, I HAVE A DIFFERENT MODEL.
WE ARE TRYING TO BE A REGIONAL, UH, PROVIDER FOR TOURNAMENTS AND THOSE, AND, AND REALLY ANY ACTIVITY YOU CAN GET IN THE BUILDING IN THE OFF TIME AS WELL.
AND, AND, AND THERE ARE A VARIETY OF THOSE.
UH, ONE I'M FAMILIAR WITH IS MORE OF A BASKETBALL VOLLEYBALL TYPE THING, THAT TYPE OF THING.
AND, AND EVEN IN THAT FACILITY, WHEN YOU LOOK OUT INTO THE LONG TERM FUTURE AND YOU THINK ABOUT A ROOF, NOW YOUR ROOF'S A LITTLE DIFFERENT DESIGN HERE ABOUT A ROOF OR AN HVAC, ANY OF THOSE MAJOR, UH, REPAIR MAINTENANCE ITEMS, IT GETS DIFFICULT TO BREAK EVEN.
SO I WOULD, I'M GONNA, I'M GONNA, UH, KIND OF SPECULATE AND SAY IN THE FIRST 10 YEARS YOU MAY HAVE A SHOT AT BREAKING EVEN OPERATIONALLY 10 OR 12 YEARS.
UH, BUT I THINK AS, AS THE FACILITY AGES AND YOU GET INTO MAJOR REPAIR AND MAINTENANCE, AND, AND THIS ASSUMES ALL SYSTEMS WORK, RIGHT? WE, WE HAVE A FACILITY IN WHICH WE'RE SPENDING MONEY ON A SYSTEM THAT SHOULD WORK PROPERLY, THAT ISN'T, IT'S ONLY FIVE YEARS OLD, CORRECT? RIGHT.
SO ASSUMING ALL SYSTEMS WORK, UM, I THINK IT'S MUCH MORE DIFFICULT WHEN YOU GET BEYOND THAT 10 TO 12 YEAR TIMEFRAME.
AND SO I ALWAYS TELL EVERYONE, I SAID UNDER THE, THE BEST CONDITIONS AND, AND, AND THESE FOLKS ARE GOOD.
I DON'T WANNA TAKE ANYTHING AWAY FROM 'EM.
THEY'VE SEEN A LOT OF FACILITIES.
IT'S PROBABLY A LITTLE DIFFERENT MODEL THAN THEY'RE USED TO SEEING.
UM, YOU MIGHT HAVE PRETTY GOOD LUCK IN THE FIRST 10 TO 12 YEARS AFTER THAT.
DON'T ASSUME A HUNDRED PERCENT THAT YOU MIGHT NOT HAVE TO PUT SOME MONEY IN OCCASIONALLY FOR A SIGNIFICANT REPAIR.
THAT'S HOW I WOULD LOOK AT IT.
NOW, DAVE HAS A LOT OF EXPERIENCE LOOKING AT THE, THESE TYPES OF FACILITIES, PARTICULARLY WITH THIS PROJECT AS WELL, AND I'D WANNA WELCOME YOUR THOUGHTS ON THAT.
YEAH, AND I MEAN, IT WOULD BE, UM, JUST LIKE ANY OTHER PROGRAM, WE, WE BUILD 'EM THEN, YOU KNOW, YOU SUBSIDIZE IN THE FUTURE.
SO, YOU KNOW, IT ALL DEPENDS IS IF YOU WANT THIS FACILITY TO KIND OF REPAY, YOU KNOW, THE CITY UPFRONT, THE MONEY TO BUILD IT, AND, AND YOU WANT TO BE, YOU KNOW, THE CITY BE PAID BACK, YOU KNOW, IN MY EXPERIENCE, YOU PROBABLY WOULD NOT GET THAT RETURN ON IT.
IT WOULD BECOME JUST LIKE ANOTHER PARK FACILITY THAT WE WOULD BE DOING IMPROVEMENTS AND STUFF OVER TIME.
DAVE, WHAT IS A FLEX TEAM ROOM? A FLEX TEAM ROOM, FLEX TEAM.
WHAT IS A FLEX TEAM ROOM? MULTI-USE ROOM.
IT'S ALMOST AS BIG AS ALL THE PICKLE ALL THE COURTS PUT TOGETHER.
WHAT IS IT? I'M NOT FAMILIAR WITH THAT TERM ACTUALLY.
WHAT, WHAT PAGE ARE YOU LOOKING AT NOW? THE FIRST ONE, LIKE A MULTIUSE ROOM WHERE THEY CAN HAVE MEETINGS AND WHERE THEY CAN DO PRACTICES.
I MEAN, THAT'S ALMOST AS BIG AS EIGHT PICKLEBALL COURTS.
I, I, I THINK I'D BE A LOT MORE WORRIED ABOUT THAT IF I THOUGHT THIS, I'D BE A LOT MORE, MORE WORRIED ABOUT WHAT THIS FACILITY OR THAT ROOM IN THIS FACILITY WAS FOR, IF I THOUGHT THIS FACILITY WAS AT ALL A GOOD IDEA.
BUT IT JUST STRIKES ME AS ODD, YOU KNOW, THIS SEEMS LIKE AWFULLY NICE.
USUALLY THAT, THAT SOUNDS LIKE WHAT WOULD BE A MULTIPURPOSE ROOM WHERE, BECAUSE THIS DOES PRESUME SOME TOURNAMENTS PROBABLY LOCAL.
THAT'S WHY THERE'S NOT A LARGE NUMBER.
AND SO YOU HAVE TEAMS THAT ARE GETTING READY, THEY'RE GETTING TOGETHER, GETTING WITH THEIR COACHES, PUTTING THEIR STUFF DOWN, HANGING OUT.
[01:05:01]
SO A ROOM LIKE THIS WOULD ALLOW THAT TO HAPPEN.IT COULD BE A ROOM THAT VENDORS COULD BE IN AS WELL, OR VENDORS.
OFTENTIMES YOU'LL HAVE VENDORS IF THERE IS A TOURNAMENT.
SO VENDORS NEED A SPACE AND SOMETIMES A ROOM LIKE THIS IS WHERE VENDORS COULD BE.
SO IT'S REALLY A FLEX SPACE IS WHAT IT LOOK, LOOKS LIKE FOR A LOT OF ACTIVITIES, INCLUDING THE TEAMS. IT'S PRETTY GOOD SIZE.
AND, AND RAY, IF I MAY TO YOUR, YOUR QUESTION, I WAS THINKING THE $5 MILLION BEING THE COST OF CAPITAL, UM, THE TRUE COST OF CAPITAL IS THE ENTIRE INVESTMENT.
AND GREG WEISS CAR DID SAY THAT THEIR FACILITIES AREN'T RESIGNED.
THEY JUST, THAT THAT'S NOT REALLY, UM, A REALISTIC EXPECTATION OF A FACILITY LIKE THIS TO ACTUALLY REPAY THE COST OF THE INVESTMENT.
IT'S CONSIDERED A, AN, AN INVESTMENT IN THE COMMUNITY, OR IF YOU WILL, AND THEN YOU HOPE THAT IT COVERED ITS OPERATIONS AND EVENTUAL REPLACEMENT, BUT THAT INITIAL INVESTMENT IS SIMPLY SUNK MONEY.
AND THAT'S A ONE OF THE OBSERVATIONS.
YOU MENTIONED THE EBITDA EARLIER, AND JUST, YOU KNOW, FOR, FOR ANYONE LISTENING WHO'S NOT DEEP INTO ACCOUNTING, UNFORTUNATELY I'VE HAD TO, I'VE HAD TO LEARN WHAT THIS IS, BUT YOU KNOW, EBITDA IS EARNINGS BEFORE INTEREST, TAXES, DEPRECIATION, AND AMATEURIZATION.
AND THOSE ARE VERY RELEVANT THINGS, YOU KNOW, SO FOR THEM SHOWING ANY OF THESE POSITIVE CASH FLOWS, THEY HAVE TO NOT TAKE INTO ACCOUNT, YOU KNOW, INTEREST, TAXES, DEPRECIATION, WHICH IS A REPLACEMENT, AND THAT AMATEURIZATION, YOU KNOW, ON THE LOANS.
UM, AND ON JAY'S POINT, LET, I HEARD THAT PRETTY LOUD AND CLEAR IN THE PRESENTATION, THAT IF, YOU KNOW, THE POSITIVE CASH FLOWS ONLY IF YOU WRITE OFF THE INITIAL INVESTMENT AND DON'T INCLUDE DEBT SERVICE AND DEPRECIATION AND STUFF, YOU KNOW, SO I MEAN, EVENTUALLY IT MIGHT GET TO THAT IF NOTHING CHANGES AND IT'S JUST, YOU KNOW, ABSOLUTELY RUNS PERFECT TO THE SPECULATIVE PLAN.
BUT, YOU KNOW, AS, AS JASON MENTIONED A DIFFERENT CONVERSATION AS I WAS THINKING ABOUT MYSELF, IF THERE'S ONE THING LIKE, I DON'T KNOW, AN HVAC SYSTEM THAT DOESN'T WORK THE WAY IT WAS DESIGNED OR LEAD CONTROL, YOU KNOW, IN THE SHOOTING RANGE.
I MEAN, IF THERE'S ONE UNANTICIPATED THING WITH A FACILITY THIS SIZE, THEN THIS WHOLE THING'S KIND OF SHOT.
SO, SO I THOUGHT THAT WAS INTERESTING IN HERE, THE WAY THEY FOCUSED SO MUCH ON EBITDA AS OPPOSED TO, YOU KNOW, TAKING THOSE THINGS INTO ACCOUNT.
BECAUSE I KNOW THE AD HO COMMITTEE MADE A BIG DEAL OUT OF THE FACT THAT THE FACILITY WOULD PAY FOR ITSELF, INCLUDING CAPITAL COSTS, PAYING BACK THE CAPITAL COSTS.
AND, YOU KNOW, AND, AND THERE ARE A LOT OF US WITH BUSINESS BACKGROUND THAT WERE CONCERNED THAT THAT WAS VERY OPTIMISTIC BY THAT HIGH COMMITTEE.
MY GROSS PROFIT LOOKS REAL GOOD SOME MONTHS, BUT MY NET NOT GREAT
SO THIS, THIS SPORTS FACILITY ADVISORY PROVED OUT.
I THINK THAT CONCERN SPECIFICALLY BY BUSINESS PEOPLE LOOKING AT DATA HIGH COMMITTEE REPORTS AND ALSO PARTICULARLY PAGE SEVEN SHOWS, YOU KNOW, WHEN THEY'RE TALKING ABOUT THEUS OF FUNDS BEING 16.9 MILLION TO 20.4 MILLION, YOU KNOW, IT SHOWS THAT RANGE.
IT ACTUALLY, THE RANGE THAT A LOT OF US WERE USING BEFORE 16 TO 20 WAS, WAS ACTUALLY IN THE LOW END OF THE RANGE THAT THEY CAME BACK WITH.
SOME OF THAT COULD BE, UM, YOU KNOW, JUST CHANGED IN THE MARKETPLACE IN THE MEANTIME BETWEEN THE NUMBERS WE'RE USING, YOU KNOW, CLOSE TO A YEAR AGO AND MORE VERSUS RIGHT NOW.
UM, BUT THIS DOESN'T ALSO TAKE INTO ACCOUNT, YOU KNOW, SPORTS FACILITIES ADVISORY ARE BY NO MEANS COMMENTING ON THE IMPACT ON THAT AREA OF TOWN, THE IMPACT ON CROCKETT ROAD, THE IMPACT ON THE PARK IN TERMS OF OTHER USES INCLUDING, YOU KNOW, FRISBEE, GOLF, YOU, THE DISC GOLF AND OTHER THINGS.
YOU KNOW, I MEAN, SO JUST AS ONE OF SEVEN OR ONE OF SIX RIGHT NOW, COMMISSIONERS, I MEAN, I'M LOOKING AT THIS AND THIS TOTALLY VALIDATES ALL THE CONCERNS THAT I'VE HAD FOR A LONG TIME.
AND PERSONALLY I WOULD LIKE TO SEE US JUST SET THIS ASIDE SO WE CAN TAKE THE RESOURCES THAT HAVE BEEN EARMARKED FOR THIS PROJECT AND USE 'EM FOR OTHER BETTER BUSINESS USES INSIDE OUR COMMUNITY OVER THE NEXT FEW YEARS.
BUT YOU KNOW, HOW WE GO ABOUT DOING THAT.
AND SO THAT'S JUST MY ONE, ONE OPINION, BUT IF WE HAVE CONSENSUS THAT WE WANNA SET THIS ASIDE AND REALLOCATE THE FUNDS, WE PROBABLY NEED TO LET THE CITY STAFF KNOW IF WE WANNA SET THIS ASIDE AND NOT REALLOCATE, REALLOCATE THE FUNDS FOR OTHER USES, THAT'S SOMETHING DIFFERENT.
OR IF WE WANNA MOVE FORWARD TO THIS, WE NEED TO HAVE A CONSENSUS, UM, AND DECIDE WHAT THAT MEANS.
BUT I MEAN, MY, MY, MY PERSONAL FEELING IS, HEY, I THINK THIS JUST VALIDATED ALL THE CONCERNS THAT WE'VE HAD, UM, AND OTHER VALID CONCERNS THAT AREN'T ADDRESSED HERE ARE STILL OUT THERE.
AND THAT TELLS ME WHAT I NEED TO KNOW TO KIND OF WALK AWAY FROM THIS.
WHEN YOU LOOK AT ALL THE OPERATING COSTS AND ALL THAT KINDA STUFF, I NOT BEING SOMEONE ELSE TO DO BUDGETS, UM, HOW MUCH JUST IN ROUGHLY WOULD YOU ANTICIPATE THAT YOUR REQUEST TO THE CITY FOR, TO, TO INCREASE IN YOUR BUDGET TO COVER WORKING, YOU KNOW, TO COVER THIS IF, LET'S SAY IT OPENED
[01:10:01]
JULY 1ST OF NEXT YEAR, YOU KNOW, EACH YEAR? I MEAN, DO YOU, DO YOU HAVE A GENERAL IDEA OF HOW MUCH YOU WOULD SAY, I NEED THIS ADDED TO MY BUDGET FOR THE FIRST FIVE YEARS, OR? WELL, I MEAN THAT WOULD ALL DEPEND IF, IF WE WERE GOING THROUGH A MANAGEMENT COMPANY DOING IT VERSUS ADDING IT TO OUR DEPARTMENT, IT'D BE TOTALLY, TOTALLY DIFFERENT.IT'S LIKE, I WOULD NEED TO KNOW OKAY, THAT FIRST AND THEN TO KIND OF WORK OUT ALL THE DETAILS.
IF IT WAS GONNA BE A, UH, ENTERPRISE FUND, MOST OF THOSE, ALL THAT BUDGET AND ALL WOULD BE IN THAT ENTERPRISE FUND.
IF IT WOULD BE ADDED TO OUR BUDGET, THEN I WOULD'VE TO FIGURE ALL THAT OUT.
SO IT'S KIND OF HARD TO, HARD TO ANSWER THAT.
WITHOUT KNOWING HOW WE WOULD WANT TO GO ABOUT IT.
PRO PROBABLY INITIALLY, AT LEAST IN THE FIRST YEAR, YOU'RE GONNA HAVE THE, THEY MENTIONED STARTUP COSTS, SO THERE'D HAVE TO BE SOME FUNDS IN THERE IN PLACE.
'CAUSE IN ORDER TO OPEN A FACILITY, YOU HAVE A LOT OF STARTUP COSTS.
YOU HAVE THE FACILITY, YOU'RE GONNA BE PAYING ELECTRICITY, YOU'RE GONNA BE HIRING UP THE EMPLOYEES AND TRAINING EMPLOYEES OR WHATEVER YOU NEED TO DO, WHOEVER'S DOING THAT.
AND AS DAVE MENTIONED, IF IT'S A, IT'S A, A CITY FUNCTION, THEN THAT'S IN THE BUDGET DIRECTLY.
IF IT'S WITH A, A COMPANY THAT YOU CONSULT WITH OR THAT COMES IN THAT YOU HIRE TO DO THAT, IT'S MAYBE A LITTLE DIFFERENT SET IT, BUT THEY'RE GONNA EXPECT SOMETHING TOO TO COVER THAT FRONT END.
AND THEN YOU HOPE THAT YOU'RE, YOU'RE DOING A PRETTY GOOD JOB UNDERSTANDING THE VOLUME OF THE FIRST YEAR OF ACTIVITY AND THAT YOU'RE NOT TOO FAR OFF.
AND AT TRU UP THROUGH THE YEAR NOW THEY HAVE, I DON'T KNOW IF IT WAS THE SAME THING YOU'RE TALKING ABOUT.
THEY HAVE SOFT OPENING OPENING COSTS AND HARD OPENING COSTS AND IT WAS ABOUT A HALF A MILLION DOLLARS WHEN YOU COMBINE THE TWO TOGETHER.
WELL AND THE, THE WELL, THE SOFT COST TOTAL FOR ABOUT, THEY SAID FOR ABOUT THE YEAR BEFORE WE OPENED, THEY HAVE IS UM, 1 MILLION, 115,000.
SO THAT WOULD COME STRAIGHT OUT OF A BUDGET.
IT WOULD BE MONEY WOULD HAVE TO BE ALLOCATED THE AFFORD IT, IT COULD, WE'D DEFINITELY WANNA PAY REALLY CLOSE ATTENTION TO EVERY ASSUMPTION BEHIND THAT COST, TRY TO FIGURE OUT WHERE IT'S COMING FROM, IF POSSIBLE, TRY TO MINIMIZE IT.
BUT IT DOES SEND A MESSAGE THAT THERE IS A COST TO OPEN IT UP AND IT COULD BE SIGNIFICANT.
IT TALKS ABOUT SOFTWARE THAT THEY USE.
UM, AND THAT WAS LIKE A $200,000 EXPENSE.
IS THAT LIKE OUR SOFTWARE THAT YOU HAVE TO PAY MAINTENANCE FEES ON EVERY YEAR AND THEN REPLACE EVERY SO OFTEN? I, I DON'T KNOW WHAT KIND OF SOFTWARE YOU USE IN A TENNIS FACILITY.
SCHEDULE RUNNING SCOREBOARDS AND STUFF LIKE THAT, SCHEDULE SOFTWARE.
AND I THOUGHT WOULD THEY SCHEDULE THROUGH THE PARKS DEPARTMENT OR THROUGH THIS FACILITY? IF IT WERE PRIVATELY MANAGED? IT WOULD BE THROUGH THE FACILITY.
THEY WOULD HAVE, I'M SURE IT'D JUST BE LIKE MY INFORMATION SOFTWARE WE USE TO WORK ON CARS, THERE'S FEES YOU PAY ALL THE TIME AND UPDATES AND YEAH.
SO A LOT OF THAT WOULD BE RECURRING ANNUAL COST? I BELIEVE SO, YES.
THAT'S BASICALLY THE WAY THE SOFTWARE INDUSTRY IS NOW.
YEAH, I MEAN IT SEEMS LIKE IT, IT'S KINDA LIKE PRINTERS.
THEY SAY THE PRINTER COSTS AND MAKE IT BACK ON ALL THE INK.
WELL, I CAN'T SEE MYSELF EVER BUYING INTO THIS.
HE WAS TALKING ABOUT REPUTATION.
I'VE HAD REAL, REAL ISSUES WITH THE LOCATION OF THE FACILITY FOR MANY MONTHS, YEARS.
'CAUSE IT'S GONNA BE A MONEY MAKER FOR THE CITY, THE COUNTY, THE MUNICIPALITY, WHATEVER.
UH, AND MAYBE THE FACILITY DOESN'T MAKE MONEY, BUT THEY'RE FIGURING WE'RE GONNA BRING ALL THESE PEOPLE IN FOR, AND THAT'S KIND OF ANTITHETICAL TO WHAT WE USUALLY WANT IN BRENTWOOD.
WE ARE USUALLY NOT DESIRING TO BRING HUGE TOURNAMENTS RIGHT.
WE HAVE A COUPLE, BUT PRETTY MUCH LIMITED.
I'M ASSUMING THOSE WERE MORE IN AREAS TOO, THAT WERE MUCH MORE ACCESSIBLE FROM AN INTERSTATE MAJOR US HIGHWAY, MAJOR STATE HIGHWAY OR WHATEVER.
THEY PROBABLY WEREN'T BACK IN PROBABLY, YEAH.
MOSTLY RESIDENTIAL SECTIONS WITH SCHOOLS AND CHURCHES.
AND PROBABLY NOT, DEPENDS ON THE SCALE, BUT GENERALLY YOU WOULD SEE THEM ALONG ARTERIAL ROADWAYS, WHETHER IT'S COMMERCIAL, UH, A TYPICAL COMMERCIAL OR A HIGHWAY COMMERCIAL OR SOMETHING LIKE THAT.
UH, FACILITY ABOUT A 70,000 SQUARE FOOT FACILITY THAT, UH, I WAS INVOLVED IN MANY YEARS AGO WAS IN THE DOWNTOWN.
THAT WAS A CHOICE WHERE YOU WANT ECONOMIC IMPACT, BUT IT WAS BASED ON THE MODEL OF CREATING ECONOMIC IMPACT, NOT ON A LOCAL USE MODEL, WHICH IS WHAT THIS IS.
UM, SO YEAH, I THINK THAT DEFINITELY COULD AFFECT THE LOCATION.
AND MY CHILDREN DIDN'T PLAY TENNIS, BUT THEY DID FIGURE SKATING, LACROSSE, COMPETITIVE CHEERLEADING, COMPETITIVE DANCE, AND ON AND ON.
AND GENERALLY THAT'S WHERE WE WERE STAYING.
WE WERE STAYING IN A HOTEL THAT YOU EITHER DROVE TO THE FACILITY BUT IT WAS CLOSE.
[01:15:01]
YOU WALK TO THE CONVENTION CENTER OR WHATEVER AND BASICALLY THEY CAPTURED ALL 2000 PEOPLE OR WHOEVER, YOU KNOW.NOW I MIGHT JUST COUNT PARTICIPANTS.
I'M TALKING ABOUT FAMILIES AND DIFFERENT ONES THAT CAME.
THEY'RE BASICALLY CAPTURED IN A MM-HMM
IN A COMMERCIAL AREA WHERE THERE'S SEVERAL RESTAURANTS AND THERE'S SEVERAL, WHATEVER.
AND SO I'M SURE IT DID MAKE A BIG ECONOMIC IMPACT EVERY TIME ONE OF THOSE COMPETITIONS CAME IN.
I'VE ALWAYS, BACK WHEN WE LOOKED AT THAT FACILITY, I SAID THERE'S REALLY THREE WAYS TO LOOK AT LOCATION.
UH, AND THERE'S A LOT OF FACTORS, BUT THREE BIG WAYS.
ONE IS, IS FROM A MAINTENANCE PERSPECTIVE, A COST PERSPECTIVE, UH, IS IT, IS IT ASSOCIATED WITH A PARKS FUNCTION OR A Y FUNCTION OR ANOTHER ORGANIZATIONAL FUNCTION THAT'S ALREADY THERE? THEY HAVE THE SPACE AND YOU'RE TRYING TO MAXIMIZE THAT OPERATIONAL COSTS BY HAVING IT THERE, ASSUMING YOU DON'T HAVE TRAFFIC ISSUES.
ANOTHER IS, IS IT FOR THE, THE BENEFIT OF THE ECONOMIC IMPACT AND WHERE IT'S GOING TO BE.
SO AS DOWNTOWN, FOR EXAMPLE, IF YOU SAY WE WANNA REALLY STRENGTHEN A DOWNTOWN, THEN THAT'S HOW YOU WOULD DO THAT.
OR IS IT FOR THE BENEFIT OF THE TRAVELERS CLOSE TO RESTAURANTS AND HOTELS? THOSE ARE THE THREE MAIN, CONSIDER THE BIG CONSIDERATIONS, BUT IN EACH ONE YOU STILL HAVE TO LOOK AT WHAT'S THE TOTAL TRAFFIC IMPACT AND THINGS LIKE THAT.
AND RECOGNIZING IN A PARK HERE, THAT'S SOMETHING YOU HAVE TO LOOK AT.
JUST NOW THAT CLOSER FOR DAVE.
I KNOW, UH, SOME PEOPLE BROUGHT UP, WELL THE PARKS DEPARTMENT NEEDS OR WANTS THAT NEW OFFICE.
SO HOW IF, IF THERE'S NOT A TENANT FACILITY OUT THERE, AND MAYBE YOU ALL KNOW THIS ANSWER AND I DON'T, BUT HOW DO YOU, UM, WHAT'S YOUR PLAN FOR OFFICE SPACE? YEAH.
UM, I THINK WHAT 6, 7, 8 YEARS AGO, THEY DID A LITTLE STUDY OF CROCKETT PARK TO SEE WHAT THE BEST LOCATION WOULD BE.
AND THAT LOCATION WAS ACTUALLY UP BY OUR MAINTENANCE BUILDING.
SO I WOULD THINK THAT, YOU KNOW, AT SOME POINT WE MAY FALL BACK TO THAT AREA AND START DISCUSSING.
SO THE MAINTENANCE BUILDING TO IT'S UH, WEST OF THE AMPHITHEATER, UH, YES.
WHERE THE RAILROAD TRACKS ARE.
SO, SO THERE'S, SO THERE'S SPACE THERE.
SOMETHING THAT COULD BE ACCOMMODATING.
SO WE CAN STILL PLAN FOR BUILDING A, YEAH, I MEAN WE JUST LOOKED AT THE TENANTS JUST 'CAUSE IT'S KIND OF ME OF SCALE AND ALL THAT STUFF TO BE ABLE DO A LITTLE BIT BETTER.
THE $5 MILLION WAS ORIGINALLY ALLOCATED TOWARD A PARKS HEADQUARTERS FACILITY.
AND THAT'S SOMETHING THAT, AND TO DAVE'S CREDIT, HE'S NOT MINDED.
BUT WHEN WE DO OUR CIP MEETINGS AND WHATEVER, THERE WERE OTHER CONSIDERATIONS.
I FEEL LIKE AS ONE COMMISSIONER IN THE BUDGET, WE HAD A POLICE HEADQUARTERS AT $30 MILLION.
WE HAD FIRE STATION FIVE THAT I THINK ORIGINALLY WAS THOUGHT ABOUT MAYBE FOUR OR FIVE YEARS AHEAD.
AND IT WAS AROUND $5 MILLION AND I THINK ENDED UP BEING ABOUT $8 MILLION.
AND I'M DOING ALL THIS FROM MEMORY ON THINGS I HANDLED SEVERAL YEARS AGO.
AND SO THE PARKS OFFICE AND A PLACE FOR THEIR EQUIPMENT, 'CAUSE THEY USED SO MUCH EQUIPMENT, RIGHT.
IT'D BEING MORE CENTRALLY LOCATED,
THAT AT THE TIME AND PROBABLY RIGHTFULLY SO SINCE THEY DEALT WITH SAFETY AND SECURITY HAD A LITTLE HIGHER PRIORITY AND THERE WERE OTHER THINGS INVOLVED.
BUT THOSE WERE THE TWO THINGS I REMEMBER.
KIND OF THAT, WELL WE NEED TO GET THESE FINISHED AND THEN, THEN WE'LL LOOK AT THAT AND IT KIND OF, FOR THREE OR FOUR YEARS IT KIND OF LIKE, 'CAUSE LIKE WE'RE LOOKING AT 29 AND 30, IT, IT WAS, YOU KNOW, MAYBE IT WAS AT 27, BUT IT GOT PUSHED TO 29 AND THEN IT WAS AT 29 AND THEN IT GOT PUSHED TO 31.
AND IT WAS KIND OF ALONG THOSE LINES.
SO, SO CAN WE, HOW DO WE FIX THAT TO HAVE, HOW CAN WE MAKE THAT NOT BE IN 30 THAT DID THAT? WELL IF, IF WE DECIDE NOT TO GO AHEAD WITH THIS OR AT LEAST STOP THE PLANNING ON IT AND REALLOCATE THOSE FUNDS, THEN I'M SURE THAT COULD PROBABLY MOVE UP.
I MEAN, THAT WOULD BE JUST MY THOUGHTS.
STAFF MAY HELP OR OTHER COMMISSIONERS.
SO, UH, UM, BUT IT, YOU KNOW, IT'S ONE OF THE THINGS, IT WAS A LITTLE ASPECT OF IT, BUT IT WAS NOT ORIGINALLY WHERE WE THOUGHT IT WAS GONNA BE.
SO, AND WE, WE CAN START TALKING ABOUT IT AT NEXT YEAR'S CIP STUFF.
UM, WHERE WE'D START TO, YEAH.
RECALL THAT, UH, IN OUR BUDGET MEETING WE TALKED ABOUT IT MAYBE A MINI CIP MM-HMM
BECAUSE THERE MAY BE SOME SHIFTS IN PRIORITIES AMONGST THE CITY COMMISSION.
AND SO WE CAN COME BACK, UH, IN, IN THE NEAR FUTURE AND TALK ABOUT IF YOU WANNA REALLOCATE THOSE FUNDS, HOW DO WE DO IT? BUT JUST IN GENERAL.
AND THEN WE TALKING ABOUT VARIOUS SITES OR THE AD HOC COMMITTEE LOOKED AT VARIOUS SITES FOR THE, THE FACILITY, UM, WHEN THEY RULED OUT CERTAIN PLACES, DID THAT DESIGN THAT THEY WERE LOOKING FOR INCLUDE THE PARKS OFFICE THAT EACH OF THOSE SITES? OR, OR IT WAS SEPARATE FROM YOUR PARK'S OFFICE? I, I THINK THAT WAS JUST KIND OF ADDED, UM,
[01:20:01]
AFTER WE STARTED TALKING ABOUT IT.WELL IS THERE ANOTHER SITE ON CITY OWNED LAND ANYWHERE THAT WOULD ACCOMMODATE A TENNIS FACILITY? NOT A TAJ MAHAL, BUT A, A TENNIS FACILITY THAT WOULD BE BETTER, A BETTER LOCATION THAN CROCKETT PARK.
I THINK THAT THE RESIDENTS OVER THERE REALLY FEEL OVERWHELMED BY THE TRAFFIC.
AND THEY'RE ALREADY OVERWHELMED.
IT WOULD, THEY'RE REALLY DREADING MORE THERE, THERE REALLY ISN'T IN, IN ANY OF THE OTHER PARKS RIGHT NOW.
YOU'LL HAVE THAT OPTION WHEN THE BACK 80 AT SMITH PARK IS MASTER PLAN AND ALL.
WELL THAT'S ALREADY LAID OUT FOR SOMETHING ELSE THOUGH, THE BALL FIELDS, RIGHT? NO, I MEAN, I MEAN WASN'T THE GENERAL CONSENSUS.
I THINK THAT THE GENERAL IDEA IS YES, THAT AND THEY WERE EVEN THE GENERAL CONSENSUS WAS, WAS GONNA BE LIGHTED BALL FIELDS THERE, BUT THAT WAS AT THE TIME, THAT WAS OVER 10 YEARS AGO.
WELL, BUT THAT, THAT'D BE THE ONLY OTHER FACILITY LARGE ENOUGH TO AND OVER CONSIDER MALLORY OVER THERE.
HOW MUCH LAND WAS THERE THERE? UM, FLAGPOLE PARK.
I MEAN THAT MIGHT HAVE BEEN AVAILABLE, UM, MIGHT HAVE BEEN AVAILABLE WHEN IT WAS BUILT.
OH, THERE'S NOTHING AVAILABLE.
'CAUSE I KNEW THAT WAS ONE OF THE OPTIONS THEY WERE TALKING ABOUT.
AND THEY WERE TALKING ABOUT DOING AWAY WITH THE COUPLE MULTIPURPOSE FIELDS THERE ALTOGETHER AND, AND YOU KNOW, REPLACING 'EM WITH THE TENNIS CENTER.
WELL THAT WOULD BE MORE WE NEED THE FIELDS.
NO, YOU'D HAVE ONE GROUP RIGHT.
CUT OUT COMPLETELY TO MAKE, I CAN TELL YOU THOSE FIELDS OVER THERE WHEN THEY'RE IN USE ARE VERY FULL.
SO WHAT ARE WE, SO ARE WE AT A POINT NOW THEN WHERE WE NEED TO DECIDE HERE OR DECIDE AT A MEETING WHAT THE NEXT STEP IS? I DON'T KNOW WHAT THE PROCESS PROCESS IS.
PROBABLY NOT ANYTHING FORMAL HERE.
JUST BECAUSE IT'S, THAT'S KIND OF YOUR, I'M SORRY.
PROBABLY NOT ANYTHING FORMAL THIS MORNING JUST BY VIRTUE OF THE TYPE OF MEETING WE HAVE, THE BRIEFING MEETING.
BUT I THINK IF THERE'S, I GUESS THE QUESTION IS, IS THERE CONSENSUS FOR US TO LOOK AT THE POSSIBILITY OF REALLOCATION OF FUNDS AS WE TALK ABOUT IN MANY CIP AND OTHER CAPITAL NEEDS THAT HAVE ALREADY BEEN IDENTIFIED? I'M FOR THAT.
AND THEN THAT TELLS US THAT WE CAN GO DO OUR HOMEWORK, WE CAN GET THAT SCHEDULED AND THEN WE CAN, UH, HAVE TO GO, GO THROUGH THAT.
AND THEN AT THAT POINT WE'LL PROBABLY PRO I SUGGEST I'M THINKING OUT LOUD.
START THAT IN A BRIEFING SETTING LIKE THIS, ONCE WE FIND OUT THERE'S CONSENSUS IN WHATEVER FORMAL ACTIONS WILL BE TAKEN, IF THERE ARE ANY DIFFERENT FORMAL ACTIONS WE'LL PUT ON YOUR REGULAR AGENDA.
DOES THAT MAKE SENSE? THEN WE CAN BE EDUCATED ON IT.
PUBLIC CAN BE EDUCATED ON IT TOO BY DOING IT THAT WAY.
I THINK THAT'LL BE VERY, VERY GOOD.
IF YOU, IF YOU'RE THE NEXT TIME'S NOT HIGHLY IMPORTANT, I JUST THREW IT ON HERE 'CAUSE I THOUGHT IT'D BE A SHORT CONVERSATION, BUT IF, I KNOW YOU GUYS HAVE CALENDARS TOO, SO I CAN MOVE THAT ONE EASILY.
UH, BUT ALL IT REALLY WAS JUST SO YOU KNOW, IS YOU GET A MONTHLY DEPARTMENTAL REPORT.
I I I GOT TO SEE THE, THE FIRST, ONE OF THE MOST CURRENT ONE'S ABOUT 140 PAGES
I DIDN'T, I DIDN'T, DIDN'T KNOW IF IF IT'S ONE OF THOSE THINGS THAT THAT'S SOMETHING YOU REALLY LIKE, IT'S THE BOOK OF THE MONTH CLUB
WE CAN KEEP DOING IT, BUT IF YOU'D RATHER SEE IT MORE OF A SUMMARY FORM.
I JUST WANTED TO SEE IF YOU HAD A PREFERENCE.
CAN I HAVE LOTS OF THOUGHTS? I MEAN YEAH, I MEAN 'CAUSE YOU CAN SCROLL THROUGH IT.
I MEAN IT, IT WASN'T OVERWHELMING TO ME TO, IT'S OVERWHELMING FOR THE DEPARTMENT HEADS.
TO PUT IT TOGETHER EVERY MONTH.
I THINK TO THAT DEGREE I THOUGHT THAT IT WAS SOMETHING THAT JUST WAS A STANDARD THING, SO OH NO, NO, NO.
THEN YEAH, SO IT'S REALLY UP TO YOU, WHATEVER YOUR FLAVOR IS.
I HAVE SOME THOUGHTS WE COULD ALWAYS DEEP DOWN TOO, LIKE I'M SURE THEY HAVE SOME OF THAT INFORMATION IF WE HAD SOME REASON WE NEEDED MM-HMM
LIKE FROM ONE PARTICULAR DEPARTMENT OR MAYBE A PROJECT WHERE THREE DEPARTMENTS IF WE NEEDED MORE DETAIL.
WE COULD ALWAYS GET THAT, I ASSUME.
SO WHAT I WANT TO SEE IS, I'M ASSUMING THEY'RE DOING THEIR DAY JOB AND THAT'S YOUR JOB TO SEE THAT THEY'RE DOING THEIR DAY JOB.
SO I'M ASSUMING THAT'S HAPPENING.
WHAT I AM CONCERNED ABOUT, YOU KNOW HOW EVERY YEAR WE TALK ABOUT THE NON-ROUTINE WORK PLAN MM-HMM
UPDATES ON HOW THAT'S PROGRESSING DURING THE YEAR.
HOW, HOW, YOU KNOW, ARE THEY ON, ON UM, UM, TIME WITH THEIR PROJECTED FINISH OF IT? ARE THEY MIDWAY, I WANNA KNOW WHO'S FIRED, HIRED, RETIRED, OR RESIGNED
[01:25:02]
EVERY MONTH? OR HOW MANY, NOT NECESSARILY THE NAME, BUT HOW MANY I WANT TO KNOW THAT.WHAT, WHEN WAS THE PROJECTED FINISH DATE? WHERE ARE YOU, IS THINGS GOING WELL? DID YOU HAVE ANY ACCIDENTS IN YOUR DEPARTMENT THAT WE NEED TO KNOW ABOUT? YOU KNOW, WAS ANYBODY HURT ON THE JOB THAT WE MIGHT EXPECT WILL SUE US SOME AT SOME POINT DOWN THE LINE.
UH, YOU DON'T HAVE TO THROW THAT PARTY IN.
JUST SAY, IF WE HAD AN ACCIDENT, WERE THERE ANY VEHICLES DAMAGED DURING THE MONTH? THOSE ARE THE KINDS OF THINGS I LIKE TO KNOW ABOUT.
I I I JUST ASSUME THAT DAVE IS GETTING THE PARKS FIELDS CLEANED AND AND PLANTED AND WHATEVER YOU DO FOR, UH, IRRIGATED AS THEY NEED TO BE, YOU WOULD HEAR ABOUT IT IF WE DIDN'T.
I, I GO WALK TO PARK FIVE, SIX DAYS A WEEK, SO I RECORD ON THEM.
THAT IS THE STREAMLINED VERSION THAT YOU'VE GOT NOW.
SO ARE YOU OKAY IF WE TRY TO PLAY WITH THAT? WE CAN USE, IF YOU HAVE ANY OTHER GUIDANCE ON IT.
I DON'T WANNA HOLD YOU HERE, JUST SEND ME AN EMAIL AND SAY, I'D LIKE TO SEE, SEE THIS.
WE HAVE TO CONSIDER THE SAME THING AS WELL.
AND THEN WE COULD, AND IF, IF WE GIVE YOU SOMETHING AND SAY, YEAH, I DON'T LIKE THAT, THAT'S OKAY.
WE CAN, WE CAN GET IT TO HOWEVER YOU LIKE.
POINT I I DON'T WANT IT TO BE JUST A CREATIVE WRITING PART OF THE DIRECTOR'S JOBS, BUT I DO THINK THERE'S SOME VALUE IN TERMS OF, ESPECIALLY THE EXEC.
I MEAN THE, THE FORMAT OR THE INTENDED FORMAT OF AN EXECUTIVE SUMMARY IN THE FRONT THAT I WOULD THINK THAT WOULD BE, YOU KNOW, KIND OF IF THIS REPORT IS JUST FOR THE COMMISSIONERS OR INTENDED FOR THE COMMISSIONERS, YOU KNOW, THE EXECUTIVE SUMMARY WOULD BE WHAT IS GONNA MAKE OUR PHONE RING? YOU KNOW, AND, AND WHAT DO WE NEED TO KNOW ABOUT OR YOU KNOW, WHAT QUESTIONS MIGHT WE GET AND THEN THE SUPPORTING DOCUMENTATION.
BUT KIND TO YOUR POINT, KAREN, I LOVE YOUR FINANCIALS AND THEY'RE GREAT, BUT YOU KNOW, I REALLY DON'T READ THROUGH ALL THE FINANCIAL STUFF AND THERE'S, THERE'S A LOT OF PAGES OF FINANCIALS.
UM, I DID APPRECIATE THE PICTURES FROM THE LIBRARY AND THAT KIND OF THING.
SO IT'S FUN TO SEE THE PHOTOS AND THE PICTURES AND THE DIFFERENT THINGS.
YOU KNOW, I TOLD JASON THE STORY OF A COUPLE YEARS AGO WHERE WE, YOU KNOW, RESCUED A FAMILY ON THANKSGIVING WHEN THEIR FORCED OR THEIR, YEAH, THEIR FORCED MAIN SEWER STOPPED WORKING AND YOU KNOW, WITH THE GRINDER PUMP.
SO THEY RESCUED A GRINDER PUMP AND SAVED THANKSGIVING AND THEY HAD A PICTURE OF OUR GUY DOWN SOME AND YOU KNOW, SOME OF THE STORIES I THINK ARE REALLY NICE TO SHARE, YOU KNOW, AND THEY KIND OF, THE NON-ROUTINE STUFF THAT GOES ON, THERE'S SOME OF THE PARKS UPDATES AND THEY CAN MAKE THE PHONE RING, ESPECIALLY IF FIELDS ARE CLOSED OR DOWN, A REMINDER OF WHAT'S GOING ON SEASONALLY.
YOU KNOW, SOME STUFF I, SO FOR, FOR ME, THE DEPARTMENT OF REPORT IS GREAT WHEN IT HELPS ME ANSWER CONSTITUENT CALLS WITHOUT HAVING TO BOOK THE STAFF.
YOU KNOW, IF IT'S IN THERE AND I'M FAMILIAR WITH IT AND NOWHERE TO FIND IT, BUT THERE'S A BALANCE IN THERE AND JUST TO SOME DEGREE, I THINK JUST THE ACT OF DOING THE REPORT MIGHT BE REALLY BENEFICIAL FOR THE DIRECTORS IN TERMS OF GATHERING THE DATA MM-HMM
SO THERE'S, THERE'S A BALANCE IN THERE SOMEWHERE.
IT'S JUST, I GUESS I REMEMBER WHEN I TAUGHT, TEACHERS DID NOT HAVE ALL THE PAPERWORK THEY HAVE NOW.
THEY'RE SO BOGGED DOWN IN PAPERWORK THAT I THINK THAT THAT'S CREATES A LOT OF LOSS FOR GOOD TEACHERS.
AND AS EMPLOYEES ARE DOING THEIR JOB, I DON'T WANT THEM TO SPEND LOTS OF TIME TYPING OUT HOW THEY'RE DOING THEIR JOB AND TELLING US ABOUT IT.
I WANT IT TO BE AS SHORT AND SUCCINCT AS POSSIBLE.
'CAUSE PAPERWORK I THINK IS JUST A KILLER.
WELL LIKE I SAID, IF YOU HAVE UH, ANY OTHER THOUGHTS, YOU WALK OUT AND YOU SAY, OH I WISH I WOULD'VE SAID THAT, JUST EMAIL ME AND THAT'LL HELP ME KIND OF THINK ABOUT AND WE'LL, WE'LL PLAY WITH IT.
AND IF YOU DON'T LIKE IT, YOU CAN SAY, I DON'T LIKE IT.
BUT WE CAN, WE CAN MAKE IT HOW YOU WANT IT AND PROBABLY MAKE IT A LITTLE BIT MORE EFFICIENT PROCESS TOO, IF THAT WORKS.
IS THIS, SORRY, BACKTRACK ONE SECOND.
ARE YOU OR IS THIS GONNA BE ON THE WEBSITE? IT'S, IT IS ALREADY ON THE WEBSITE.
I DIDN'T KNOW IF THIS WAS, I THINK YOU'D ASKED LAST TIME SOMEONE HAD ASKED FROM THE LAB.
DO YOU THINK, IS THAT UPDATED? IT'S THE SAME ONE.
YEAH, BUT I JUST WASN'T SURE IT WAS THE SAME.