[00:00:04]
[ Agenda for the Emergency Communications District Meeting Monday, February 24, 2025 - 6:45 pm Brentwood City Hall]
AND GOOD EVENING.UH, TONIGHT WE'RE GONNA HAVE FIRST, UH, THE EMERGENCY COMMUNICATIONS DISTRICT MEETING, UH, FOR MONDAY, UM, FEBRUARY 24TH.
PLEASE LET THE RECORD REFLECT THAT ALL COMMISSIONERS ARE PRESENT.
FIRST ITEM OF BUSINESS IS APPROVAL OF THE MINUTES FROM THE NOVEMBER 25TH, 2024 MEETING.
DO I HEAR A MOTION MOVE TO APPROVE? I'LL SECOND.
PRIMARY AND SECONDARY MOTION ON THE FLOOR.
ALL IN FAVOR SIGNIFY BY SAYING AYE.
UM, UM, UH, SIX IN FAVOR AND ONE ABSTENTION.
NEXT ON THE AGENDA, WE HAVE, UH, COMMENTS, UH, FROM CITIZENS RELATED TO, UH, ECD.
IS THERE ANYONE THAT WISHES TO SPEAK THIS EVENING DURING THE EMERGENCY COMMUNICATION DISTRICT MEETING? VERY GOOD.
UH, SO WE'LL CLOSE COMMENTS FROM CITIZENS.
NEXT, WE'LL MOVE ON TO A STATUS REPORT FROM OUR ECD SUPERVISOR.
GOOD EVENING MAYOR, VICE MAYOR AND COMMISSIONERS.
UM, NORMALLY IN THE PAST WHEN I COME TO THESE MEETINGS, I'VE BEEN BRINGING A SIDEKICK WITH ME WHO'S USUALLY OUR NEWEST DISPATCH TRAINEE, AND I'M HAPPY TO SAY THAT I DON'T HAVE ONE TONIGHT, WHICH MEANS THAT WE'RE FULLY STAFFED.
UM, WE HAVE ONE DISPATCHER IN TRAINING, UM, AND THE HOPE IS THAT SHE'LL BE OFF TRAINING SOON AND WE WILL BE FULLY STAFFED AND FULLY OPERATIONAL.
SO TODAY WE HAD, UM, A UNIQUE SITUATION.
SO METRO, UH, DAVIDSON COUNTY, THEIR DISPATCH CENTER WORKED IN PARTNERSHIP WITH VANDERBILT, UM, VANDERBILT UNIVERSITY, AND THEY BUILT, UM, AN AI TYPE OF CALL SIMULATOR.
AND SO WE HAD THE PRIVILEGE OF THEM COMING TO OUR HEADQUARTERS TODAY AND DEMONSTRATING THE CALL SIMULATOR.
UM, SO IT'S A UNIQUE, UM, INNOVATIVE AI, UM, INTERACTIVE TYPE OF A CALL SIMULATOR.
SO IT WILL ALLOW DISPATCH TRAINEES, UM, TO HAVE THE OPPORTUNITY TO DO SOME REAL LIFE SCENARIOS WITH, UH, AI BASED TRAINING.
SO IT WAS PRETTY COOL TO SEE IT.
UM, SOME OF OUR DISPATCHERS WILL GO UP TO WILLIAMS, I'M SORRY, TO METRO AND WATCH IT, UH, FIRSTHAND WITH SOME OF THEIR TRAINEES THAT THEY HAVE, HOPEFULLY NEXT MONTH.
UM, AT THE LAST MEETING I HAD SPOKEN ABOUT, UH, 9 1 1 SURCHARGE, POSSIBLY GOING UP TO FROM A DOLLAR 50 TO A DOLLAR 86.
AND THAT WAS APPROVED IN THE JANUARY MEETING WITH THE TENNESSEE EMERGENCY COMMUNICATIONS BOARD.
SO BEGINNING, UH, JANUARY 1ST, 2026, UH, THE SURCHARGE RATE FOR 9 1 1 CALLS WILL BE A DOLLAR 86.
SO BRENTWOOD WILL RECEIVE SOME FUNDS, UH, AS A RESULT OF THAT, WHICH IS, WHICH IS VERY PROMISING.
UM, ONLY OTHER THING THAT I HAVE ON A TECHNOLOGY, UM, SITUATION IS THAT, UM, OUR CAD, OUR COMPUTER AIDED DISPATCH, UM, AND RMS SYSTEM, THE RECORDS MANAGEMENT SYSTEM, UH, WITH OUR VENDOR, CENTRAL SQUARE IS IN THE PROCESS OF BEING UPGRADED TO A NEW VERSION.
SO THEY, IT'LL TAKE ABOUT 24 WEEKS FOR THAT PROCESS.
THEY HAVE, UH, STARTED THE, TO DO THE, UM, RMS MIGRATION DOING THE DATE OF CONVERSION, AND THEN ONCE THAT IS FINISHED, THEY'LL DO THE CAD PROJECT.
SO THAT'S UNDERWAY AS WE SPEAK.
OTHER THAN THAT, UNLESS YOU HAVE ANY QUESTIONS, I DON'T HAVE ANYTHING FURTHER.
WOULD YOU INTRODUCE OUR RETIREE BACK THERE? I SHALL JIM SHADE.
UH, JIM WORKED WITH BRENT WOOD FOR SIX, ALMOST SIX YEARS, OR A LITTLE OVER.
ANYWAY, ONE OF US DOESN'T KNOW HOW TO DO MATH, SO I'M GONNA GET ALL MY CREDIT.
ANYWAY, JIM SHADE RETIRED, UM, IN 2023 ON JUNE 30TH, TO BE EXACT.
SO, YEAH, SO HE'S BEEN GONE FOR A WHILE, BUT HE REMAINS IN VERY CLOSE CONTACT AND VERY, HAS VERY, VERY GOOD FRIENDSHIPS WITH SOME OF THE PEOPLE FROM THE POLICE DEPARTMENT.
SO I THINK HE'S HERE TODAY, NOT TO SUPPORT ME, BUT TO SUPPORT SOMEBODY THAT'S GETTING PROMOTED TODAY.
SHA DO YOU HAVE QUESTIONS FOR THAT? NO QUESTIONS.
UH, AND IF YOU DON'T HAVE ANY QUESTIONS FOR ME, THEN I WILL EXCUSE MYSELF.
UM, WE'LL MOVE ON TO ECD QUARTERLY FINANCIAL REPORT.
JAY MAYOR COMMISSIONERS THE, UH, REPORT AS PRESENTED BY FINANCE DIRECTOR KAREN HARPER, UH, HAS BEEN INCLUDED AS A PART OF YOUR PACKET.
YOU CAN SEE THAT WE ARE AT 77% OF OUR BUDGET, UH, WITH REGARD TO REVENUES, YEAR TO DATE AND EXPENSES ARE AT 49% OF BUDGET.
[00:05:01]
AND FOR COMPARISON PURPOSES OF THE SAME PERIOD LAST YEAR, FISCAL YEAR 2024, REVENUES WERE AT 83% OF BUDGET AND EXPENSES WERE AT 48%.THE DIFFERENCE THAT YOU MAY NOTE, UH, WE HAD LAST YEAR A $160,000 NON-RECURRING TRANSFER FROM THE CAPITAL PROJECTS FUND TO ECD, WHICH WOULD ACCOUNT FOR THE DIFFERENCE BETWEEN LAST YEAR AND THIS YEAR.
SO IF YOU HAVE ANY QUESTIONS, BE HAPPY TO ANSWER THEM, AND SO WOULD KAREN, ANY QUESTIONS? SOUNDS LIKE WE ARE, UH, TRACKING, UH, ON, UM, UH, TO BUDGET.
UM, MOVING ON, WE'LL GO TO, UH, NEW BUSINESS RESOLUTION ECD 2025 DASH ZERO ONE RESOLUTION, AUTHORIZING AN AMENDMENT TO THE INTERLOCAL AGREEMENT WITH WILLIAMSON COUNTY EMERGENCY COMMUNICATIONS DISTRICT AND WILLIAMSON COUNTY, TENNESSEE TO PROVIDE BACKUP COMMUNICATION SERVICES FOR ADOPTION.
DO I HEAR A MOTION MOVE TO APPROVE SECOND PRIMARY AND SECONDARY MOTION ON THE FLOOR.
WE HAVE AN INTERLOCAL AGREEMENT, WILLIAMSON COUNTY, THAT CURRENTLY STILL, UH, REFERENCES THIS BUILDING AT 52 11 MARYLAND WAY, AND THIS AMENDMENT WOULD ONLY CHANGE THE ADDRESS TO THE ADDRESS ON HERITAGE WAY.
THAT'S THE ONLY CHANGE THAT WOULD BE EFFECTUATED AS A PART OF THIS AMENDMENT.
ANY DISCUSSION ON THE ADDRESS CHANGE? OKAY, PRETTY STRAIGHTFORWARD.
ALL IN FAVOR OF RESOLUTION ECD 2025 DASH ZERO ONE SIGNIFIED BY SAYING AYE.
IS THERE ANY OTHER NEW BUSINESS BEFORE THIS ECD BOARD THIS EVENING? HEARING NONE, I MOVE OR ADJOURN.
WE'LL START BACK IN FIVE MINUTES SHARP.