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[ Agenda for the Emergency Communications District Meeting Monday, April 22, 2024 - 6:45 pm Brentwood City Hall]
TO THE EMERGENCY COMMUNICATION DISTRICTS MEETING FOR MONDAY, APRIL 22ND.PLEASE LET THE RECORD REFLECT ALL COMMISSIONERS ARE PRESENT.
WITH THAT, WE'LL START WITH THE APPROVAL OR CORRECTION OF THE MINUTES FROM THE JANUARY 22ND, 2024 MEETING.
DO I HEAR ANY COMMENTS? MOVE TO APPROVE ANY CHANGES? MOVE TO APPROVE.
PRIMARY MOTION BY COMMISSIONER MCMILLAN.
ALL IN FAVOR SIGNIFY BY SAYING AYE.
MOTION PASSES UNANIMOUSLY AT THIS, UH, THIS POINT IN THE MEETING, WE'LL HAVE COMMENTS FROM CITIZENS.
ARE THERE ANY CITIZENS HERE THAT WOULD LIKE TO SPEAK? YOU DON'T HAVE TO HAVE SIGNED UP, UH, BUT IF YOU'D LIKE TO SPEAK, PLEASE COME FORWARD.
HEARING NONE, WE'LL CLOSE COMMENTS FROM CITIZENS.
AND WITH THAT, WE'LL START WITH, UH, REPORTS WITH OUR ECD QUARTERLY FINANCIAL REPORTS.
YOU GOT THE REPORT IN YOUR PACKET THERE.
IT SHOWS THAT ALL, UM, REVENUE YEAR TO DATE IS AT 96% OF THE BUDGET AND EXPENSES YEAR TO DATE ARE AT 69% OF THE BUDGET.
SO WE'RE TRACKING, WELL, UH, THAT'S CONSISTENT WITH WHERE WE WOULD NORMALLY BE AT THIS TIME OF THE YEAR BECAUSE SOME OF THOSE REVENUES, INCLUDING THE CITY'S TRANSFER, ALL HAPPENED AT THE BEGINNING OF THE YEAR.
SO YOU'RE ALWAYS A LITTLE BIT AHEAD OF, OF PACE ON REVENUE SIDE OF THINGS.
UM, THERE'S REALLY NO, NOTHING EXTRAORDINARY THAT WE ARE SEEING THIS POINT OF THE YEAR.
SO IF THERE'S ANY QUESTIONS, MYSELF OR FINANCE DIRECTOR KAREN HARPER, BE GLAD TO ANSWER ANY QUESTIONS.
UM, WITH THAT, WE'LL MOVE ON, UH, TO A, UH, A STATUS REPORT FROM OUR ECD SUPERVISOR.
AND WHO DO YOU HAVE WITH US? WELL, I HAVE, I'M GLAD TO BE HERE AS WELL.
SO I HAVE OUR NEWEST DISPATCHER.
I'LL GIVE YOU A LITTLE BIT OF BACKGROUND ABOUT ASHLEY.
UM, SO ASHLEY HAS KIND OF AN INTERESTING PAST.
UM, SO SHE JOINED THE BRENTWOOD POLICE DEPARTMENT ON MARCH 4TH, 2024.
SHE GRADUATED FROM THE UNIVERSITY OF SAN DIEGO IN 2021.
SHE MAJORED IN SOCIOLOGY WITH AN EMPHASIS IN LAW, CRIME AND JUSTICE.
AND AFTER GRADUATION, SHE MOVED TO KNOXVILLE RETURNING, I'M SORRY, INTERNING AT THE FORENSIC ANTHROPOLOGY CENTER.
AND THAT'S WHERE THEY, UH, PROCESSED AND RECOVERED HUMAN REMAINS AND OBSERVED, UM, HUMAN DECOMPOSITION.
SO THAT'S PRETTY FOR A YOUNG, BEAUTIFUL GIRL LIKE THIS
THAT'S PRETTY, UH, INTERESTING I THINK.
I DON'T KNOW THAT I'D WANNA WORK THERE.
BUT ANYWAY, UH, ASHLEY ENJOYS HIKING, READING, AND OUTDOOR ACTIVITIES WITH HER AMERICAN BULLDOG NAMED BUTCH.
UH, SHE RESIDES IN BRENTWOOD WITH HER PARENTS AND HER SISTER.
UM, AND THEN JUST A BRIEF UPDATE ON SOME OF THE GOINGS ON IN DISPATCH.
SO LAST WEEK WAS TELECOMMUNICATIONS WEEK.
UM, AND UH, SO IT'S JUST A WEEK THAT THE, IT'S NATIONWIDE THAT, UH, DISPATCHERS FROM ALL OVER THE NATION ARE RECOGNIZED, UM, FOR THE HARD WORK THAT THEY DO.
AND, UM, I TELL YOU, EVERY DAY I WAS WALKING DOWNSTAIRS GETTING FOOD THAT WAS DELIVERED TO US.
SO IT WAS VERY, WE WERE VERY APPRECIATIVE OF ALL THE, UM, ALL THE OUTPOURING OF, UM, APPRECIATION THAT WE GOT FROM THE FIRE DEPARTMENT, FROM MR. BEDNER, FROM EVERYBODY THAT RECOGNIZED THE DISPATCHERS.
UM, AND THEN, UM, CURRENTLY WE HAVE ONE DISPATCH OPENING.
UM, WE HAVE COMPLETED TESTING AND INTERVIEWING AND A CONTINGENT JOB OFFER WAS MADE TO ONE PERSON.
WE'RE STILL IN THE VETTING PROCESS AND IF ALL GOES WELL, WHICH WE THINK IT WILL, UM, HOPEFULLY THAT PERSON WILL START WITH US ON JUNE 10TH.
UM, YOU KNOW THAT WE HAVE HAD A LOT OF STAFFING SHORTAGES AND OUR, UH, CTOS OF COMMUNICATIONS TRAINING OFFICERS HAVE BEEN DOING SO MUCH TRAINING THIS YEAR THAT IT'S, IT'S REMARKABLE.
UM, AND ASHLEY IS A PRODUCT OF THAT AND I DON'T HAVE ANY DOUBT THAT SHE WON'T DO WELL IN HER TRAINING.
UM, ALSO, UM, IN PREPARATION FOR THE GRAND OPENING OF, UH, THE SMITH PARK BIKE TRAIL, UH, BC HARBOR CAME TO DISPATCH AND HE PROVIDED SOME TRAINING ON THE PARK SO THAT THE DISPATCHERS COULD BE FAMILIAR WITH MAYBE WHAT TYPE OF CALLS WE MIGHT GET THERE, UM, WHERE, WHAT INFORMATION THE FIRE DEPARTMENT WOULD NEED AND EMS WOULD NEED IF THERE HAPPENS TO BE A CALL.
BECAUSE SOME OF THOSE TRAILS ARE PRETTY, UM, STEEP.
AND SO JUST, JUST TO PREPARE US FOR WHAT MIGHT LIE AHEAD, HOPEFULLY IT WILL BE ALL FOR NOTHING, BUT WE HAVE TO BE PREPARED.
SO, UM, SO ANYWAY, SO, UM, WE ALL HAD THAT TRAINING AND I THINK ASHLEY AND ANOTHER DISPATCHER ARE STILL DUE TO HAVE SOME OF THAT TRAINING.
UM, TODAY DISPATCH WAS RECOGNIZED, NOT RECOGNIZED, BUT
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THE FIRE DEPARTMENT DID THEIR PEER ASSESSMENT WITH THE ACCREDITATION PEOPLE, FOLKS AND THEY CAME TO DISPATCH THIS AFTERNOON JUST BASICALLY JUST TO GET A TOUR OF THE CENTER.AND, UM, THANK GOODNESS THAT OUR TECHNOLOGY PEOPLE ARE SO KIND AND 'CAUSE THEY ATTENDED IT AS WELL AND THEY WERE ABLE TO ANSWER ANY QUESTIONS AND JUST EXPLAIN TO THEM ALL THE TECHNOLOGY THAT'S IN DISPATCH BECAUSE IT'S QUITE A BIT.
UM, SO I THINK THEY WERE PRETTY, UM, IMPRESSED WITH IT.
SO, AND I FELT VERY COMFORTABLE WITH IT WHEN THEY LEFT.
UM, OTHER THAN THAT, I DON'T HAVE ANYTHING ELSE TO SHARE WITH YOU UNLESS YOU HAVE QUESTIONS FOR ME OR FOR ASHLEY.
UH, DID YOU, DID YOUR PARENTS MOVE HERE AFTER YOU WERE AN ADULT OR DID YOU GROW UP IN BRENTWOOD? UM, I WAS BORN IN KNOXVILLE AND THEN MY DAD GOT A, UM, JOB IN SAN DIEGO.
SO I WAS PRIMARILY RAISED IN SAN DIEGO.
AND THEN JUST THIS PAST YEAR THEY MOVED TO BRENTWOOD.
SO I MOVED OVER HERE TO BE CLOSER TO THEM.
UH, ANYWAY, ANY OTHER QUESTIONS? YES, I, I HAVE ONE THIS CALL BOX THAT WE'RE GOING TO BE PUTTING OUT IN FRONT OF CITY HALL.
UM, AND WE'VE GOT SOME IN THE PARK, YOU KNOW, WHERE IT SAYS IF YOU WANNA REPORT, ARE THOSE IDENTIFIED ON YOUR SCREEN? NOT AS A LOCATION.
I'M, I'M NOT FAMILIAR WITH A CALL BOX THAT'S GOING OUTSIDE OF CITY HALL.
IT'LL BE A RING DOWN PHONE AT THE MM-HMM,
IS IT, UM, IT PROB, I, I CAN'T ANSWER THAT 'CAUSE I DON'T KNOW WHAT IT ENTAILS.
WELL, WHEN IT'S IN, IN YOURS, I'LL SET UP, I'D LOVE TO KNOW IF IT IDENTIFIES THE LOCATION SO THAT THE PERSON DOESN'T HAVE TO TRY TO TELL YOU WHERE THEY ARE.
AND I WOULD IMAGINE THEY WOULD DO SOME TESTING WITH THAT ANYWAY.
AND YOU SAID THEY'RE GOING ON GOING AT THE PARKS AS WELL? YEAH, SO I'M SURE THEY'LL DO SOME TESTING, BUT WE DEFINITELY NEED TO DO THAT.
ANY IDEA WHEN IT'S DUE TO COME IN OR PARTS ARE GONNA BE IN IN TWO WEEKS.
SO WE'VE GOT A LOT OF THE WORK HAS ALREADY BEEN DONE IN THE STAIRWELLS, SO, UM, LIKE I SAID, WITHIN A MONTH.
AND IS, OR LATER, IS IT GONNA BE OUT FRONT OR THE DOORS GONNA BE LOCKED? IS THAT WHY IT'S GOING IN OR FOR THE TIME BEING? YEAH.
NOW, EVENTUALLY WHEN WE DOING CONSTRUCTION, WHEN WE, WHEN WE RENOVATE THE LOBBY, THE INSIDE PHONE WILL STILL BE, UH, FUNCTIONAL TOO.
BUT IN THE INTERIM BETWEEN WHEN THAT IS SECURED OKAY.
AND WHATEVER THE LOBBY DOORS WILL BE CLOSED AND THERE'LL BE A, A CALL BOX.
AND I'M ASSUMING IT'S INTENDED THAT THEY, WHEN THEY PICK UP THE PHONE, THEY CONNECTED TO DISPATCH? WELL, THAT'S WHAT THE ONE, THE ONE THAT'S OUT THERE.
NOW, IF IT'S ANYTHING LIKE THAT, THE DISPATCHERS KNOW WHERE THEY'RE CALLING FROM 'CAUSE IT SAYS CITY HALL RIGHT ON IT.
SO YEAH, THEY'LL, THAT'S WHAT I WONDERED IF IT JUST RIGHT.
I'M GLAD YOU NOTIFIED IMMEDIATELY WHEN IT CAME IN.
ANY OTHER QUESTIONS? ALRIGHT, I HOPE YOU HAVE A GOOD NIGHT.
UM, WE HAVE A LITTLE BIT OF NEW BUSINESS.
UH, WE HAVE RESOLUTION ECD 2024 DASH ZERO ONE RESOLUTION AUTHORIZING AN AGREEMENT WITH CRAFT CPAS, PLLC FOR FINANCIAL AND COMPLIANCE AUDIT SERVICES FOR FISCAL YEAR ENDING JUNE 30TH, 2024 FOR ADOPTION.
DO I HEAR A MOTION TO APPROVE? MOVE TO APPROVE.
SECOND PRIMARY MOTION BY COMMISSIONER SPEARS.
SECOND BY COMMISSIONER MCMILLAN.
THANK YOU MAYOR AND COMMISSIONERS AGAIN, THIS IS A RENEWAL OF OUR AUDIT SERVICES WITH CRAFT CPAS.
UH, YOU RECALL KRAFT COMPLETED THE AUDIT, THE MOST RECENT AUDIT FOR FISCAL YEAR 23.
THIS WILL BE FOR THE FISCAL YEAR THAT ENDS JUNE 30TH OF THIS YEAR, FISCAL YEAR 24.
UH, THE FEE AMOUNT FOR THE ECD AS A SEPARATE ENTITY HAS TO HAVE ITS OWN SEPARATE AUDIT.
UH, IS $10,125, WHICH IS A SLIGHT INCREASE OF $275 OVER THE FISCAL YEAR 23 AUDIT COST.
AND, UH, IF THERE'S ANY QUESTIONS, PLEASE LET US KNOW.
ALL IN FAVOR OF RESOL RESOLUTION, UH, ECD 2024 DASH ZERO ONE PLEASE SIGNIFY BY SAYING AYE.
IS THERE ANY OTHER NEW BUSINESS BEFORE THIS BOARD THIS EVENING? HEARING NONE.
WE'LL SEE Y'ALL BACK IN SIX MINUTES.