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[ Brentwood City Commission Briefing April 18, 2024 Click on Download PDF Packet above to view Briefing Agenda Following discussion of the April 22nd Agenda, the below items will be discussed: Confirmation of plan to move forward with MTAS for City Manager candidate profile development Discussion of issues and options related to management of police extra-duty employment Racquet facility update on next steps This informational meeting is an opportunity for the Board of Commissioners to discuss the upcoming agenda, to ask questions of staff and applicants, and to request additional information prior to the formal Monday meeting.]
WE'LL GET, UH, GET GOING HERE.UM, DO HAVE A ECD MEETING, 6 45 MONDAY NIGHT.
AND WE ACTUALLY DO HAVE A AGENDA ITEM BEYOND OUR NORMAL STUFF, WHICH IS SIMPLY THE ANNUAL AUDIT CONTRACT.
ECD, AS YOU REMEMBER, IS A SEPARATE ENTITY, SEPARATE AUDIT.
SO IT HAS ITS OWN AGENDA ITEM FOR THAT REGULAR MEETING.
THEN WE HAVE SEVERAL FIRE RELATED, UM, BOTH OF OFFICE BADGE, PENDINGS AND, UH, RECOGNITION FOR CERTIFICATIONS.
SO BRIAN WILL HANDLE ALL OF THOSE AHEAD OF TIME.
WELL, I MEAN, THE MAYOR WILL DO THE OATH OF OFFICE OF COURSE, AND THEN BRIAN WILL GO FROM THERE.
ARE WE CLOSE TO HAVING A FULL CONTINGENT OF OUR PERSONNEL? I THINK WE'RE, YEAH.
EITHER FULLY STAFFED OR HIRED, BUT NOT HERE YET.
AND THIS IS JUST FILLING A COUPLE RETIREMENTS AND A VACANCY THAT WE GOOD NEWS.
I'M NOT SURE WHY THAT PICTURE'S IN THERE.
AND THEN, UM, MAJORITY OF THE AGENDA IS CONSENT ITEMS. THE FIRST OF THOSE IS THE ADOPTION.
STANDARD OF COVER FOR THE FIRE DEPARTMENT AS PART OF THEIR ACCREDITATION PROCESS.
AND IT'S A PRETTY LONG DOCUMENT AS YOU SAW.
AND THEY DO WANT TO TAKE A FEW MINUTES HERE THIS MORNING AND JUST KIND OF GIVE YOU A BRIEF OVERVIEW.
CHIEF, I DON'T KNOW IF YOU WANT TO INTRODUCE IT.
THE STANDARD OF COVER IS ONE OF THREE DOCUMENTS THAT WE, UH, THAT WE HAVE TO PREPARE FOR, UH, ACCREDITATION.
WE HAVE OUR SITE TEAM COMING IN ON MONDAY, AND THEY WILL, OR SUNDAY, ACTUALLY THEY'LL BE HERE SUNDAY THROUGH THURSDAY THIS WEEK.
UM, YOU ALL GET AN INVITATION FOR A MONDAY MORNING IN BRIEF IF YOU WANNA ATTEND.
IT JUST KIND OF GIVES AN OVERVIEW OF WHAT THE PROCESS IS GONNA LOOK LIKE.
BUT THE, UH, THE STANDARD OF COVERS, AS YOU'VE REALIZED, IF YOU LOOKED AT IT AS AN EXHAUSTIVE DOCUMENT THAT ANALYZES EVERY ASPECT OF WHAT WE DO FROM AN OPERATIONAL PERSPECTIVE.
SO I'VE ASKED, UH, CHIEF HYDE, WHO'S DONE THE MAJORITY OF THE LEGWORK ON THIS TO KIND OF BOIL IT DOWN TO ABOUT 10 MINUTES.
SO YOU CAN, YOU CAN GET SOME INSIGHT INTO WHAT IT IS AND HE WILL BE ABLE TO ANSWER ANY QUESTIONS YOU MIGHT HAVE.
SO, UH, AS CHIEF GOSS WAS SAYING THAT IT IS A RATHER LARGE DOCUMENT AND REALLY WHAT THE STANDARD, THIS IS WHAT IT LOOKS LIKE.
AND REALLY WHAT IT DESCRIBES ARE THREE THINGS.
IT DESCRIBES THE RISKS THAT WE'VE IDENTIFIED IN THE COMMUNITY, HOW WE'RE GONNA PROVIDE, PROVIDE RESPONSE COVERAGE FOR THOSE RISKS, WHAT OUR PERFORMANCE LEVEL IS, HOW WELL DO WE RESPOND, HOW QUICKLY DO WE RESPOND.
WE'VE GOT A LOT OF DATA IN THERE.
AND THEN WHAT IS OUR PREPARATION FOR MEETING BENCHMARKS? WHAT ARE OUR GOALS FOR IMPROVEMENT AND IDENTIFYING PERFORMANCE GAPS.
SO REALLY A LOT OF THIS STUFF IS IN THE DOCUMENT.
I'M GONNA GO THROUGH, TAKE ABOUT 10 OR 15 MINUTES HERE, AND I'M GONNA GO THROUGH SOME OF THE HIGHLIGHTS OF THE DOCUMENT.
SO IF I GET GOING TOO FAST OR YOU HAVE A QUESTION, PLEASE FEEL FREE TO STOP ME.
UM, BUT, UH, JUST WANT TO KIND OF GIVE YOU AN OVERVIEW OF WHAT IT IS THAT YOU'RE LOOKING AT.
SO THIS IS, UH, AN UPDATED MAP THAT JUST SHOWS ALL OF OUR FIRE DISTRICTS WITH, WITH STATION FIVE INCLUDED.
UM, SO NOW WE RESPOND CLOSEST UNIT DISPATCHED, UH, WHICH IS A BL.
UM, SO IT DOESN'T, THESE DON'T NECESSARILY MEAN THAT JUST BECAUSE A CALL OCCURS IN THAT AREA, THAT ONLY THAT ENGINE'S GONNA GO WHATEVER UNIT IS CLOSEST TO THE CALLS, WHO GETS DISPATCHED.
BUT FOR LOOKING AT AND UNDERSTANDING WHAT STATIONS ARE CLOSEST TO WHAT PARTS OF THE CITY, THIS IS A MAP OF OUR STATION LOCATIONS.
UM, SO IT'S A LITTLE DIFFERENT THAN IT WAS A COUPLE OF YEARS AGO WITH THE ADDITION OF STATION FIVE.
NOW, AS YOU'RE ALL AWARE, THE POPULATION IN THE CITY OF BRENTWOOD CONTINUES TO GROW, AND THAT'S AN IMPORTANT FACTOR TO CONSIDER IN HOW WE DEAL WITH INCREASED RESPONSES, BECAUSE POPULATION GROWTH HAS A LOT TO DO WITH, UM, OUR SERVICE DEMAND.
AND I THINK YOU WOULD SEE THAT CERTAINLY IN ALL FACETS OF, UH, CITY GOVERNMENT.
THIS IS A HEAT MAP THAT SHOWS WHERE THE POPULATION'S DISTRIBUTED THROUGHOUT THE, UH, THROUGHOUT THE CITY.
UM, THIS IS ACTUALLY FROM THE SPECIAL CENSUS THAT WE DID IN 2018.
FEDERAL CENSUS DATA IS VERY SIMILAR TO THIS.
UM, BUT USING THAT SPECIAL CENSUS DATA, UM, IS A LOT EASIER FOR US TO, TO PUT ON A MAP WITH GIS.
SO, UM, THIS JUST KIND OF SHOWS HOW THE POPULATION DENSITY IS SPREAD.
NOW, ONE THING THAT'S NOT INCLUDED IN HERE IS WHAT THAT POPULATION DENSITY LOOKS LIKE IN MARYLAND FARMS, BECAUSE THESE AREN'T RESIDENTS.
UM, WE HAVE ABOUT, AND I'M PULLING THIS OFF THE TOP OF MY HEAD, ABOUT 15,000 OR SO PEOPLE THAT COME INTO THE CITY, UM, AS AN EMPLOYEE.
SO THE, THE CALL VOLUME IN THAT PART OF THE CITY IS HIGHER DUE PRIMARILY TO INCREASED POPULATION.
WHAT'S THAT? THAT LOOKS LIKE A BULLSEYE RIGHT OFF THE CEILING.
UM, THAT WOULD BE THE TAPESTRY.
SO IT'S JUST A CONCENTRATED GROUP
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OF, UH, RESIDENTS IN THAT ONE AREA.IF YOU LOOKED AT THE POPULATION GROWTH, OUR CALL VOLUME CONTINUES TO GROW.
UM, WE WERE A LITTLE OVER 4,000 CALLS LAST YEAR.
UM, WE'RE GOING AND THE YEAR BEFORE, UM, I'M NOT SURE WHAT WE'RE ON PACE FOR THIS YEAR.
UM, BUT, BUT OUR CALL VOLUME CONTINUES TO GO AND THAT'S DRIVEN PRIMARILY BY POPULATION GROWTH.
UM, AS A RESULT OF OUR CONTINUED, UM, RESPONSE NEEDS, WE HAVE A MINIMUM STAFFING NOW OF 21 PERSONNEL ON SHIFT.
UM, SO WE CONTINUE TO MAKE SURE WE'VE GOT, WITH AN ADDITION OF A NEW STATION AND INCREASED CALL VOLUME.
WE CONTINUE TO ADD PEOPLE AND WE APPRECIATE YOUR SUPPORT IN DOING THAT.
AND WE'LL EXPLAIN WHY WE NEED THESE PEOPLE HERE IN JUST A FEW MINUTES.
THIS IS A LOOK AT THE ANNUAL CALL VOLUME OVER THE PAST FIVE YEARS.
SO YOU CAN SEE IT'S, IT CONTINUES TO INCREASE.
IT DID DIP A LITTLE BIT, UM, FROM 22 TO 23, BUT THAT'S NORMAL.
UM, WE SEE THAT OCCASIONALLY THROUGHOUT THE CALL VOLUME WHERE IT'LL INCREASE, IT MAY GO DOWN, BUT THEN IT CONTINUES TO GO UP CALL VOLUME PER STATION.
UM, THE, THE BLUE IS STATION ONE, THE NEXT ONE, THE ORANGE ONE IS STATION TWO AND STATION THREE AND STATION FOUR.
AND THEN IN 2023, UM, WE INCLUDE STATION FIVE.
SO STATION ONE, THIS ONE HERE IS THE BUSIEST FIRE STATION IN THE CITY, UM, FOLLOWED BY STATION TWO.
AND IT'S BEEN THAT WAY FOR, UM, A PRETTY LONG TIME.
SO INSIDE THE STANDARDS OF COVER, ONE OF THE BIG PARTS OF IT IS US DETERMINING THE RISK IN OUR COMMUNITY.
WHAT'S THE PROBABILITY THAT SOMETHING'S GONNA HAPPEN? AND THEN WHAT'S THE CONSEQUENCE TO US, NOT ONLY AS A COMMUNITY, BUT TO US AS AN AGENCY, HOW MANY RESOURCES ARE WE GONNA NEED TO SEND TO THAT CALL TO MITIGATE THE INCIDENT? SO THIS IS WHAT WE DO WHEN WE DO THE RISK ASSESSMENT.
SO IF YOU READ THROUGH THE STANDARDS OF COVER DOCUMENT, WE GO INTO A LOT OF DETAIL INTO WHAT THAT LOOKS LIKE.
SO, UM, ALL OF OUR RISKS ARE CLASSIFIED INTO LOW RISK, MODERATE RISK, HIGH RISK, AND MAXIMUM RISK.
NOW, WHAT DOES THIS MEAN? IT MEANS THE HIGHER THE RISK, THE MORE PEOPLE WE'VE GOT TO SEND TO THAT CALL.
SO A STRUCTURE FIRE AND A SMALL
SO WE'VE CLASSIFIED ALL OF OUR RISKS FOR EVERY TYPE OF RESPONSE THAT WE GO ON FROM FIRES, EMS, TECH, RESCUE, HAZMAT, AND ULTIMATELY EVEN WILDLAND FIRES IN THE FUTURE.
SO THIS IS AN EXAMPLE OF WHAT A CRITICAL TASKING ANALYSIS LOOKS LIKE.
ALRIGHT? SO WE DON'T JUST SAY, HEY, WE NEED THIS MANY PEOPLE.
WE'RE TELLING YOU WHY WE NEED THIS MANY PEOPLE.
ALL RIGHT, SO THIS IS FOR A HIGH RISK STRUCTURE FIRE.
SO A STANDARD STRUCTURE FIRE IN THE, IN THE CITY OF BRENTWOOD, THESE ARE ALL THE CRITICAL TASKS THAT NEED TO BE DONE TO PUT THE FIRE OUT, ALL RIGHT? AND THIS IS HOW MANY PEOPLE IT TAKES TO MAKE THAT HAPPEN.
SO, UM, WHEN WE TALK ABOUT STAFFING AND HOW MANY PEOPLE WE HAVE ON DUTY, IT IS CONNECTED TO SOMETHING, UM, THAT WE'VE ACTUALLY PUT SOME THOUGHT INTO.
SO TO DO THAT YOU'RE PULLING AT LEAST TWO STATIONS, UH, ON THIS.
WE'D BE PULLING ALL OF THE STATIONS.
NOW WITH THE ADDITION OF STATION FIVE, WE HAVE THE OPPORTUNITY TO HAVE ANOTHER UNIT LEFT AVAILABLE TO RUN OTHER CALLS.
SO INITIALLY BEFORE WE HAD STATION FIVE, WE HAD A MINIMUM STAFFING OF 17.
SO IF WE HAD A STRUCTURE FIRE, UH, WE USED ALL OF OUR RESOURCES.
AND SO IF WE HAD ANOTHER CALL, WE WOULD HAVE TO CALL FRANKLIN OR CALL ANOTHER, UM, YOU KNOW, ANOTHER RESOURCE FROM OUTSIDE THE CITY.
UM, SO THAT, YOU KNOW, ADDING A STATION AND ADDING MORE PEOPLE MAKES US MORE RESILIENT BECAUSE NOW WE CAN, IF WE HAVE A STRUCTURE FIRE, THAT DOESN'T MEAN WE'RE NOT GONNA HAVE OTHER CALLS IN THE CITY.
SO IT ALSO MAKES US LESS DEPENDENT ON SOME OF OUR AUTOMATIC AID NEIGHBORS.
SPEAKING OF AUTOMATIC AID, UM, IN 2010 OR 11, UM, WE, WE SIGNED AN AUTO AID AGREEMENT WITH FRANKLIN.
UM, AND SO THAT'S BEEN IN PLACE FOR A LONG TIME.
UH, RECENTLY WE ALSO SIGNED AN AUTO EIGHT AGREEMENT WITH NOLANSVILLE.
SO BASICALLY WHAT THAT MEANS IS IF WE HAVE A STRUCTURE FIRE IN THE CITY IN THESE AREAS THAT ARE IN PINK, UM, WE'RE GETTING ADDITIONAL RESOURCES FROM OUTSIDE THE CITY TO HELP WITH THOSE CRITICAL TASK ASSIGNMENTS.
OKAY? SO IF WE HAVE A, A COMMERCIAL BUILDING THAT'S ON FIRE, WE NEED A LOT OF RESOURCES THERE.
IF YOU EVER WATCH, YOU KNOW, A SHOW ABOUT CHICAGO OR THEY HAVE A HIGH RISE FIRE, THEY SEND, YOU KNOW, 50, 60, 70, 80 FIREFIGHTERS TO THOSE.
WE DON'T HAVE THOSE RISKS IN OUR COMMUNITY, BUT WE DO HAVE SOME RISKS THAT ARE, THAT CAN GO BEYOND WHAT OUR CAPABILITIES ARE.
SO THIS IS WHY WE HAVE AUTO AID AGREEMENTS IN PLACE, UM, WITH BOTH FRANKLIN AND NOLANSVILLE.
NOW, WE ALSO PROVIDE AID TO THEM, UM, WHEN THEY, WHEN THEY NEED ADDITIONAL RESOURCES.
SO, UM, THAT'S WHAT THE, THAT'S WHAT THE AUTO EIGHT AGREEMENT, UH, LOOKS LIKE.
SO THIS IS A LOT OF BUSYNESS AND THE ONLY REASON I'M GONNA SHOW YOU THIS IS BECAUSE WHEN I TALK ABOUT US IDENTIFYING ALL THE RISK IN OUR COMMUNITY, THIS IS FOR FIRE.
SO THIS IS WHAT GOES INTO OUR CAD, THAT THIS IS HOW WE DISPATCH OUR RESOURCES.
SO IT'S NOT JUST AN ARBITRARY, HEY, WE WANNA SEND THIS MANY PEOPLE TO THIS TYPE OF CALL.
SO FOR A LOW RISK CALL, WE ONLY SEND ONE ENGINE FOR MODERATE RISK CALLS.
IT'S MORE ENGINES, MORE PEOPLE ARE NEEDED TO FULFILL ALL
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THOSE CRITICAL TASKS.SO THIS IS JUST KIND OF WHAT THIS LOOKS LIKE.
AND WE DO THIS FOR FIRE, EMS, HAZMAT, TECH, RESCUE, ANY TYPE OF CALL THAT WE GO ON, WE HAVE A SYSTEM THAT LOOKS LIKE THIS IN CAD THAT DEPLOYS OUR RESOURCES.
THE, I SEE THE PASSENGER VEHICLE FIRE.
MM-HMM,
FORTUNATELY, WE HAVEN'T HAD THAT YET, BUT WE WILL.
IN FACT, WE'VE RECENTLY, UH, HAD SOME TRAINING ON THAT.
SO THO THOSE ARE A, A UNIQUE ANIMAL.
UM, THEY'RE A LOT MORE DIFFICULT TO PUT THE FIRE OUT.
UM, THERE ARE SOME TOOLS OUT THERE THAT WE'RE HOPING, UM, TO BE ABLE TO USE IN THE FUTURE THAT MAY HELP WITH THAT.
BUT THAT'S CERTAINLY A, UH, THAT'S A GREAT QUESTION AND IT'S GONNA BECOME MORE OF A HAZARD FOR US IN THE CITY AS TIME PROGRESSES AND THEY BECOME MORE, UM, PREVALENT.
BUT, BUT YEAH, THEY'RE A CHALLENGE, PARTICULARLY IF THEY, IF IT'S IN A, UH, PARKING GARAGE OR IN SOME, IN SOMEBODY ELSE'S GARAGE, YOU KNOW, IT'S NOT LIKE A REGULAR CAR FIRE WHERE WE CAN PULL A LINE AND HAVE IT PUT OUT PRETTY QUICK.
UM, THEY'RE A CHALLENGE FOR SURE.
DID THEY EXPLODE THE WAY A CAR WOULD SINCE THERE'S NO GASOLINE IN THE, NO, THEY WON'T EXPLODE LIKE THAT.
BUT WHAT THEY CAN DO, THEY CAN HAVE A KIND OF A CHAIN REACTION WHERE THE BATTERY, UM, STARTS TO, TO THE FIRE BEGINS TO GROW EXPONENTIALLY INSIDE THE BATTERY AND IT CAN MAKE IT REALLY HARD TO PUT OUT.
AND THE OTHER THING THAT'S A BIG HAZARD WITH, UM, ELECTRIC VEHICLE FIRES ARE JUST THE, THE GAS AND THE FUMES THAT IT PUTS OFF.
SO, UM, THOSE LITHIUM BATTERIES ARE, THEY CAN BE REALLY HARD TO DEAL WITH.
SO WE DO HAVE DATA IN THERE IN THE STANDARD OF COVER THAT THAT COMPARES, YOU KNOW, PROPERTY SAVED VERSUS FIRE LOSS.
SO THERE'S A LOT OF INFORMATION IN THE STANDARDS OF COVER THAT DESCRIBES, YOU KNOW, WHAT OUR PERFORMANCE IS, WHAT ARE THE THINGS THAT HAVE HAPPENED OVER THE PAST YEAR AS FAR AS FIRE LOSSES AND PROPERTY SAVED, AND HOW WELL ARE WE DOING? SO I JUST PUT THIS GRAPH UP, GRAPH UP HERE JUST TO, UM, GIVE YOU SOMETHING TO, HEY DEREK, REAL QUICK.
THOSE NUMBERS ARE NOT JUST THINGS YOU ALL PULL OUT OF THE AIR, THEY'RE BASED UPON INSURANCE DATA OR SOMETHING, RIGHT? THAT'S CORRECT.
SO IF WE HAVE A STRUCTURE FIRE, WE'LL LOOK UP ON THE TAX ASSESSOR, YOU KNOW, WHAT'S THE VALUE OF THE STRUCTURE.
UM, WE CAN WORK WITH THE INSURANCE COMPANY, UM, TO KIND OF, TO GET AN ESTIMATE ON WHAT THE, THE VALUE OF THE PROPERTY THAT WAS IN THERE.
UM, SO YEAH, THESE ARE NOT JUST NUMBERS THAT WE JUST, UM, COME UP WITH.
SO THIS IS A REFLECTION OF SOME SORT OF, UH, DATA SOURCE THAT TRIES TO BE ACCURATE IN YOUR SLIDES.
DO YOU HAVE, UM, A REPRESENTATION OF HOW MUCH TIME YOU DO SPEND IN FRANKLIN OR NOLANSVILLE TO RECIPROCATE WITH THOSE? DO YOU HAVE THAT INFORMATION? I DON'T HAVE THAT, I DON'T HAVE THAT SPECIFIC INFORMATION, BUT WE COULD GET IT FOR SURE.
I'D JUST BE INTERESTING A COMPARISON OF THE NUMBER OF TIMES WE PROVIDE AID VERSUS THAT THEY PROVIDE A WE CAN ABSOLUTELY.
UM, IN FACT, THIS MAP RIGHT HERE SHOWS THAT THESE ARE ACTUAL STRUCTURE FIRE CALLS OVER THE PAST FIVE YEARS AND WHERE THEY WERE LOCATED.
UM, THIS MAP DOES SHOW THE STRUCTURE FIRE CALLS THAT WE WENT TO OUTSIDE OF THE CITY SEE IT.
BUT, UM, HOW MANY TIMES WE PROVIDE AID VERSUS RECEIVING AID? MM-HMM.
AND I'M GONNA GO THROUGH SOME OF THIS, UM, KIND OF QUICK, 'CAUSE I KNOW WE'RE ON A LITTLE BIT OF A TIME CRUNCH.
SO, UM, BUT FEEL FREE TO STOP ME A QUESTION.
SO THIS IS WHAT OUR EMS CALL VOLUME LOOKS LIKE AND THOSE PURPLE DOTS, THEY MIGHT KNOW WHAT THOSE MIGHT BE.
THOSE ARE ASSISTED LIVING FACILITIES, SO WE GO THERE QUITE A BIT.
UM, BUT THE REST OF OUR MEDICAL CALLS ARE, ARE KIND OF EVENLY DISPERSED THROUGHOUT THE CITY, BUT THIS IS OUR HIGHEST CALL VOLUME.
THIS IS WHAT WE GO TO THE MOST IN THE CITY.
SO IT MAKES UP A LITTLE OVER 60% OF OUR TOTAL CALL VOLUME.
SO AS AN EXAMPLE OF A CRITICAL TASK ANALYSIS FOR EMS, WHEN WE GO TO A, A MEDICAL CALL, WE JUST SEND ONE UNIT.
IF IT'S A CPR AND PROGRESS CALL, WE SEND MULTIPLE UNITS AND WE IDENTIFIED ALL THE TASKS THAT THAT NEED TO BE DONE.
'CAUSE THE RISK IS INCREASED, RIGHT? SO WE NEED TO SEND MORE RESOURCES.
SO THIS IS WHAT, THIS IS KIND OF WHAT THAT LOOKS LIKE.
UM, FOR A CPR AND PROGRESS CALL, WHY DO YOU NEED MULTIPLE UNITS FOR A CPR? WELL, BECAUSE IF YOU LOOK AT ALL THE THINGS THAT NEED TO BE DONE, UM, WE'VE GOT CHEST COMPRESSIONS, AIRWAY, CARDIAC MONITOR MEDICATIONS, IV ACCESS, THERE'S A LOT MORE THINGS THAT HAVE TO BE DONE FOR PATIENT CARE.
SO RATHER THAN JUST SENDING ONE ENGINE, UH, WE SEND ADDITIONAL RESOURCES AND PLUS AS THE RISK LEVEL, YOU KNOW, THIS IS, WE WANT TO PROVIDE THE HIGHEST LEVEL OF CARE FOR, FOR THESE INDIVIDUALS.
WELL YOU MEAN YOU SEND LIKE THE, THE EMT, YOU DON'T SEND TWO FIRE TRUCKS? NO, WE DON'T SEND TWO FIRE TRUCKS UNITS.
I WAS GONNA SAY, WHY WOULD, WOULD YOU NEED THAT UNITS? SO WE, WE WOULD CALL IT A UNIT.
SO IT MIGHT BE, IF IT'S AT STATION TWO, IT WOULD BE THE RESCUE AND AN ENGINE, AND THEN IT WOULD ALSO DISPATCH THE BATTALION CHIEF.
SO IT DOESN'T HAVE TO BE TWO ENGINES OR TWO TOWER OR, YOU KNOW, A TOWER OR SOMETHING LIKE THAT.
SO ON THIS TYPE OF CALL, IT DOESN'T, IT'S NOT NECESSARILY THE RESOURCE AS MUCH AS IT IS THE MAN, THE PEOPLE.
DOES THAT MAKE SENSE? MY, MY HUSBAND WAS IN SOMERVILLE REHAB ONCE MM-HMM.
AND WHEN THEY, IT WAS WHEN THEY WERE BUILDING THE POLICE DEPARTMENT OVER NEAR IT AND A RESIDENT CALLED AND SAID, I'M SURE THOSE
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RESIDENTS AT THE HERITAGE WILL NOT WANT TO HEAR THOSE POLICE CAR SIRENS ALL THE TIME.AND I SAID, I'M OVER THERE EVERY DAY AND THERE'S A FIRE TRUCK THERE EVERY TIME I'M OUT THERE.
THAT INTERVIEWER USED TO SIRENS OVER THERE.
ANYWAY, SO DOES THAT ANSWER YOUR QUESTION? THAT MAKES SENSE, YEAH.
SO AGAIN, WE'VE GOT A RISK CHART FOR OUR EMS CALLS.
THIS IS WHAT'S IN CAD, THIS SHOWS HOW WE'RE DEPLOYING RESOURCES FOR EMS, AND THAT'S IN THE SOC AS WELL, HAZMAT.
SO WE'RE RESPONSIBLE RESPONDENT RESPONDING TO HAZMAT.
WE HAVE A MAJOR RAILWAY RAILROAD THAT GOES THROUGH THE CITY AND AN INTERSTATE.
SO THERE'S A LOT OF HAZARDOUS MATERIALS THAT GO THROUGH THE CITY.
SO WE HAVE TO BE PREPARED FOR THAT.
UM, THIS IS AN EXAMPLE OF WHAT A CRITICAL TASK ANALYSIS WOULD LOOK LIKE FOR HAZMAT.
SO ONE THING THAT'S UNIQUE ABOUT THE FIRE DEPARTMENT, WE'VE GOTTA BE GOOD AT RESPONDING TO FIRES, EMS, HAZMAT TECH RESCUE.
AND THEY'RE ALL VERY DIFFERENT AS FAR AS THE SKILLSET GOES.
SO, UM, THAT'S WHAT CAN MAKE IT CHALLENGING.
THIS IS, AGAIN, IS WHAT IT LOOKS LIKE FOR HAZMAT, UM, THIS PROGRAMMED INTO CAD TO DEPLOY OUR RESOURCES.
UM, THIS, THIS IS WHAT HAZMAT CALLS LOOK LIKE OVER THE PAST FIVE YEARS.
NOW, MOST OF THESE, WE DON'T HAVE A LOT OF BIG HAZMAT CALLS.
MOST OF THESE ARE CARBON MONOXIDE CALLS OR A SMALL SPILL AND GASOLINE, STUFF LIKE THAT.
BUT THAT'S KIND OF WHAT THE, WHAT THOSE CALLS LOOK LIKE ACROSS THE CITY.
UM, SO WE, AS YOU KNOW, WE'VE RESPONDED TO FLOODING EVENTS IN THE CITY, SO WE'RE PREPARED FOR THAT.
WE ALSO ARE PREPARED FOR ROPE RESCUE, STRUCTURAL COLLAPSE, TRENCH RESCUE, ALL OF THOSE CONFINED SPACE, ALL OF THAT STUFF.
WE HAVE TRAINING AND PERSONNEL AND EQUIPMENT, UM, PREPARED TO HANDLE THAT.
HILLSIDE PROTECTION DISTRICTS.
THIS, THIS INCREASES OUR RISK FOR ROPE RESCUE OR SOME SORT OF TECHNICAL RESCUE IN THOSE AREAS.
SO WE KNOW WHERE THOSE AREAS ARE AND WE, YOU KNOW, WE DO, UH, UH, TRAINING AND STUFF TO KIND OF BE PREPARED FOR THAT ADDITIONAL TO TECHNICAL RESCUE.
WE ALSO DEPLOYED A LOT OF PLACES.
I KNOW YOU, YOU ALL HAVE SEEN US GET DEPLOYED TO, UH, FLOOR ALL OVER FOR HURRICANES.
WE'VE DONE IT FOR WILDFIRES AND STUFF LIKE THAT.
SO OUR TRAINING NOT ONLY BENEFITS THE CITIZENS OF BRENTWOOD, BUT WE'RE ALSO ABLE TO HELP, UM, OUR SURROUNDING, UH, NEIGHBORS.
THIS IS JUST AN EXAMPLE OF WHAT IT LOOKS LIKE FOR, UH, A CRITICAL TASKING CHART FOR ROPE RESCUE.
SO ALL THIS STUFF'S IN THE SOC AND IT KIND OF DESCRIBES, UM, HOW MANY RESOURCES WE NEED TO DO THAT.
SO, UM, SO WE'RE, LEMME BACK UP TO HAS HAZARDS ONE MINUTE.
UHHUH
ARE YOU ADVISED WHEN REALLY, UH, DANGEROUS CHEMICALS OR MATERIALS ARE PASSING THROUGH OUR CITY? OR DO YOU ONLY FIND OUT AFTERWARDS IF SOMETHING HAPPENS? RIGHT.
SO, YOU KNOW, IF WE HAD, IF SOMETHING LIKE THAT HAPPENED, WE COULD USE REVERSE 9 1 1.
WE HAVE A NOTIFICATION SYSTEM TO TRY TO REACH OUT TO THE CITIZENS ON, YOU KNOW, ARE WE GONNA SHELTER IN PLACE OR ARE WE EVACUATING THERE? I MEAN, DO YOU ALL KNOW JUST AS FAR AS NOTICES COMING, COMING THROUGH, OH, WHAT'S COMING THROUGH? THERE'S AN INCIDENT, I CAN ANSWER THAT.
AND, AND THE ANDREWS KNOW THEY ARE VERY, VERY PROTECTIVE OF THAT INFORMATION.
UM, IT'S VERY DIFFICULT, OTHER THAN READING THE PLACARDS ON THE SIDE OF THE, OF THE CARS TO IDENTIFY WHAT'S IN IT, THEY, THEY OBVIOUSLY WITH TERRORISM THREATS AND EVERYTHING, THEY HOLD THAT INFORMATION THAT MAKES SENSE VERY CLOSE TO THE VEST.
BUT SUFFICE IT TO SAY TENS IF NOT HUNDREDS OF THOUSANDS OF GALLONS ON A DAILY BASIS OF DIFFERENT LEVELS OF HAZARDOUS MATERIALS THAT COME THROUGH THE CSX LINES AND DOWN I 65.
I MEAN, THE ODDS ARE VERY SLIM, BUT WHEN IT DOES HAPPEN, IT'S LIFE CHANGING.
OH, FREQUENCY, HIGH RISK, YOU KNOW? MM-HMM.
AND WE HAVE, WE HAVE AGREEMENTS OR WITH, WITH FRANKLIN, WITH NASHVILLE, YOU KNOW, IF WE WERE TO HAVE A MAJOR HAZMAT INCIDENT IN THE CITY, WE'D HAVE TO CALL ADDITIONAL RESOURCES FROM OUTSIDE.
AND TEMA TOO, I MEAN, EMA, UM, WILLIAMSON AND CERTAINLY CSX WOULD BE INVOLVED AND THERE WOULD BE, THERE WOULD BE A LOT OF ENTITIES THAT WOULD BE INVOLVED WITH TRYING TO MITIGATE THAT.
IT WOULD BE A, IT'D BE A PRETTY BIG DEAL.
AND THAT'S THE SAME THING I'VE BEEN TALKING ABOUT, BUT THIS IS FOR TECH, TECH RESCUE.
UM, THESE ARE TECHNICAL RESCUE RESPONSES OVER THE PAST, UM, FIVE YEARS.
MOST OF THIS STUFF IS, YOU KNOW, ELEVATOR LOCKOUTS AND VEHICLE LOCKOUTS AND STUFF LIKE THAT.
SOME VEHICLE EXTRICATIONS, ALL THOSE THINGS, UM, WE RESPOND TO WITH, WITH SOME ROUTINE FREQUENCY.
SO REAL QUICK ON SYSTEM PERFORMANCE.
SO THIS THING NOT ONLY TELLS YOU HOW WE'RE GONNA RESPOND, IT'S ALSO GONNA TELL YOU IT DESCRIBES HOW WELL WE DO IT.
UM, AND THAT'S REALLY IMPORTANT HOW FAST WE GET THERE AND HOW GOOD OF A JOB WE DO WHEN WE GET THERE.
UM, SO THIS IS A DRIVE TIME MAP, UM, THAT SHOWS WHERE ALL OF OUR STATION LOCATIONS AND HOW QUICKLY WE CAN GET TO DIFFERENT PARTS OF THE CITY.
THE GREEN IS WITHIN ZERO TO FOUR MINUTES.
UH, THE LIGHT GREEN OR THE IS FOUR TO SIX MINUTES, AND THEN SIX TO EIGHT MINUTES IN THE, IS THE YELLOW.
SO THIS IS, THIS DESCRIBES HOW QUICKLY THE TRAVEL TIME IS FROM STATIONS TO DIFFERENT PARTS OF
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THE CITY.AND THIS IS AN EXAMPLE OF A PERFORMANCE CHART.
THERE'S A WHOLE BUNCH OF THESE IN THE STANDARDS OF COVER.
AND BASICALLY WHAT THIS IS SAYING IS HOW FAST DO WE PROCESS THE CALL? HOW FAST DO WE TURN OUT? SO WHEN THE CALL COMES IN, HOW FAST DO WE GET ON THE TRUCK AND HEAD OUT THE DOOR? HOW FAST CAN WE TRAVEL TO THAT LOCATION? AND WHAT'S THE TOTAL RESPONSE TIME FOR GETTING EVERYBODY THERE? SO THERE'S A PERFORMANCE CHART IN HERE FOR EVERY RISK, FOR EVERY TYPE OF CALL THAT WE GO ON AT THE 90TH PERCENTILE.
SO YOU CAN SEE WHAT OUR PERFORMANCE, OUR PERFORMANCE IS.
WE ALSO HAVE GOALS, ALL RIGHT? SO THERE'S A LOT OF NFPA STANDARDS, UM, OUT THERE THAT THEY'RE NATIONAL STANDARDS ON HOW FAST YOU SHOULD BE ABLE TO RESPOND DEPENDING ON WHAT YOUR POPULATION DENSITY IS.
SO WE IDENTIFY THOSE AND SAY, OKAY, WE WANT, HERE'S WHERE WE ARE AT AND HERE'S WHERE WE WOULD LIKE TO BE.
AND SO, YOU KNOW, WE'RE TRYING TO CLOSE THAT GAP AS MUCH AS POSSIBLE.
SO FINALLY, UM, WE'VE GOT THE CITY DIVIDED UP INTO EIGHT PLANNING ZONES.
AND REALLY THIS IS JUST FOR OUR INTERNAL USE, BUT THIS HELPS US MONITOR DIFFERENT SECTIONS OF THE CITY SO THAT WE KNOW WHAT THE RISKS ARE IN EACH SECTION OF THE CITY AND HOW WELL WE'RE RESPONDING AND PARTS OF THE CITY WHERE THERE'S POTENTIAL GROWTH.
ARE WE PREPARING FOR THAT? DO WE HAVE ENOUGH RESOURCES TO MEET THAT IN THE FUTURE? SO THAT'S WHAT THESE PLANNING ZONES ARE.
SO ALL OF THIS, WE'RE ALWAYS EVALUATING THIS, YOU KNOW, WE'RE SHARING THIS INFORMATION WITH THE, YOU KNOW, THE CITY COMMISSION, UM, AND THE REST OF THE CITY, JUST SO THAT YOU'RE AWARE OF THE, THE RISK WE'VE IDENTIFIED IN THE, IN THE CITY.
YOU UNDERSTAND WHAT OUR PERFORMANCE IS AND WHAT OUR GOALS ARE.
SO, UM, THAT'S REALLY WHAT THIS IS ALL ABOUT.
ONE LAST QUESTION, UHHUH IS THE RESPONSE TIME TO A SCHOOL, OH, NOT THE TIME, BUT THE APPROACH, IF THERE'S A REPORT OF FIRE AT SCHOOL MM-HMM.
UM, SO ANY TYPE OF COMMERCIAL BUILDING OR A SCHOOL OR, YOU KNOW, SOMETHING THAT HAPPENS LIKE THAT'S A INCREASED RISK.
SO WE SEND ADDITIONAL RESOURCES TO THAT TO HAVE A HIGHER, WHAT WE CALL AN EFFECTIVE RESPONSE FORCE.
ACTUALLY WAS ASKED THE OTHER DAY WHAT Y'ALL'S AVERAGE RESPONSE TIME WAS TO A CALL.
AND IF I REMEMBER FROM THE TIME A STATION GETS NOTIFIED AFTER DISPATCH CALLS, IT WAS LIKE ABOUT FIVE MINUTES OR LESS IS WHAT Y'ALL AIM FOR IN GENERAL.
AND SO HERE I'LL JUST, WE'LL LOOK AT ONE OF THESE.
WE'LL LOOK AT, UH, THIS IS, UH, E-M-S-E-M-S.
THIS IS WHAT WE GO TO THE MOST.
I KNOW THAT FONT'S A LITTLE BIT SMALL, OKAY.
UM, BUT THIS SHOWS OUR, THE CALL PROCESSING TIMES ABOUT A MINUTE.
OUR TURNOUT TIME'S ABOUT A MINUTE 40.
UM, AND THEN TRAVEL TIME FOR THE FIRST UNIT.
SO THAT'S, THE FIRST ARRIVING IS ABOUT FOUR MINUTES AND 41 SECONDS OR SO, 4 53.
UM, AND THEN FOR RURAL, AND THAT'S IN THE URBAN ENVIRONMENT.
SO WHAT WE'RE CALLING URBAN IS, IS BASICALLY THE COMMERCIAL DISTRICTS IN BRENTWOOD FOR THE RURAL AREAS WHERE WE HAVE TO TRAVEL FURTHER.
UM, THE TRAVEL TIME IS ABOUT SEVEN MINUTES, UH, TRAVEL TIME FROM THE STATION.
CAN YOU EXPLAIN WHY WE TRACK 90TH PERCENTILE INSTEAD OF THE 50TH PERCENTILE? RIGHT.
SO 50TH WOULD BE, OR BASICALLY AVERAGE RESPONSE TIME, THE ONLY REASON WE, WE, WE TRACK IT AT 90TH PERCENTILE IS BECAUSE THIS IS A MORE ACCURATE REPRESENTATION OF WHAT OUR REAL PERFORMANCE IS.
WHEREAS AVERAGE, YOU KNOW, WE'RE LUMPING IN, WE MAY HAVE SOME BAD RESPONSE TIMES IN THERE AND THAT'S, AND WE MAY HAVE SOME REALLY GOOD ONES.
SO YOU MAY GET A NUMBER THAT LOOKS REALLY GOOD, BUT IT'S NOT FACTORING IN AS MUCH OF THE, IT, IT CAN HIDE SOME OF THE, THE SLOWER RESPONSE TIMES.
SO THIS IS GONNA TELL YOU, HEY, 90% OF THE TIME WE ARE GONNA BE AT YOUR HOUSE IN SEVEN MINUTES AND 15 SECONDS OR LESS.
SO, AND, AND WE CAN, WE CAN EVEN SAY, OKAY, WHAT'S OUR 80TH PERCENTILE RESPONSE? WHAT'S OUR 70TH? AND ONE THING THAT THIS, AND I DO WANT TO KIND OF HIT ON THIS REAL QUICK, IS MAKING SOMETHING LIKE THIS, IT, THIS ISN'T JUST DONE BY THE FIRE DEPARTMENT.
WE'VE HAD TO BUILD SOME PARTNERSHIPS WITH FINANCE.
DAVID LINSCOMB, A DUDE IS AN EXCEL GENIUS.
AND WE WERE ABLE TO, TO, UH, UTILIZE HIS CAPABILITIES TO BUILD A, I MEAN, IF YOU SAW THE SPREADSHEET IS AMAZING.
SO WE, WE CAN PUT ALL OF OUR DATA IN THERE, OUR RESPONSE TIME DATA, AND WE CAN RUN 90TH PERCENTILE ON ALL KINDS OF DIFFERENT STUFF.
AND WHAT USED TO TAKE US TWO OR THREE WEEKS TO, TO GET IT ALL TOGETHER, WE CAN DO IN A FEW HOURS NOW, THANKS TO, THANKS TO, AND WE WORK WITH GIS, WE WORK WITH TECHNOLOGY, UH, WE WORK WITH A LOT OF DIFFERENT PARTNERS WITHIN THE CITY.
HAVING GONE THROUGH THE ACCREDITATION PROCESS THAT KIND OF FORCES YOU TO, HEY, WE DON'T KNOW HOW TO DO THIS, BUT THEY KNOW HOW TO DO IT.
SO THAT'S ONE BIG BENEFIT THAT WE'VE GOTTEN, UM, FROM THIS IS BEING ABLE TO WORK WITH OTHER FOLKS.
THIS HAS BEEN VERY INFORMATIVE.
WE PLEASE SEND THIS SLIDE DECK, THE SUMMARY SLIDE DECK OUT, UH, TO THE CHURCH NURSE.
GLAD TO I, I THINK ANOTHER POINT TOO, THIS HAS BEEN SO GOOD, DEREK.
I DON'T KNOW IF WE WANT TO CUT THIS OUT FROM THE CITY MEETING, BUT I, I'D LIKE TO SEE THAT POSTED AS A SEPARATE, YOU KNOW, ENTITY THAT WE SAY IT'S GONNA TAKE 20 MINUTES, BUT THIS IS WORTH YOUR TIME AND, AND HAVE THAT POSTED TO CHARLES.
YOU WANNA PULL THIS FROM CONSENT
[00:25:02]
IS WHAT YOU'RE SAYING.WHY DON'T WE WAIT TILL AFTER ACCREDITATION, WE GET THE ACCREDITATION AND MAKE A BIG DEAL OF IT ALL THEN I THINK.
I MEAN I HAVE NO DOUBT THEY'LL GET IT, BUT IT WOULD BE THE TIME TO I THINK PROMOTE IT AND, 'CAUSE HE DID A, YOU DID A MARVELOUS, MARVELOUS JOB OF EXPLAINING THAT.
BUT YEAH, WHATEVER TIMING YOU THINK BEST, BUT I JUST THINK IT'S TIME TO SEND THIS OUT AS SOMETHING OH YEAH.
I THINK IT NEEDS TO BE PUBLIC TOO SPECIAL.
AND I MEAN THIS IS, THIS IS FOR THE COMMUNITY.
I MEAN THEN NEED MAN, THIS IS, THIS IS HOW WE RESPOND, THIS IS WHAT WE'RE CAPABLE OF AND UH, YOU KNOW, THESE ARE THE STEPS WE'RE TAKING TO DO BETTER.
I MEAN IT'S A LITTLE MORE TIME THAN WE WOULD TAKE ON A NORMAL AGENDA ITEM, BUT I THINK IT'S IMPORTANT YOU UNDERSTAND WHAT IS REALLY GOING ON.
I LEARNED A LOT'S, YOU CAN ALWAYS LEARN STUFF AROUND'S.
SO I THINK YOU HAVE TO SEND IT OUT TO, I THINK IT'S SUN SHARP.
UH, ITEM TWO IS ANOTHER AMENDMENT TO OUR AGREEMENT WITH THE STATE REGARDING THE LAW ENFORCEMENT GRANT PROGRAM.
AND THIS IS SIMPLY A DEFINITIONAL CHANGE OF THE DEFINITION OF EXPERIENCED OFFICER.
IT DOESN'T CHANGE ANYTHING FOR US.
BUT IT'S, THE STATE REQUIRES US TO, UM, EXECUTE AN AMENDMENT EVERY TIME THEY DO THIS.
THESE ARE APPROVED BY YOU, SO IT HAS TO COME BACK THROUGH YOU.
ITEM THREE IS AN AGREEMENT WITH MAJORS CONSTRUCTION FOR GENERAL CONTRACTOR SERVICES FOR THE PAVILION CONSTRUCTION AT CROCKETT PARK.
YOU WANNA BRIEFLY? YEAH, JUST WE TALKED ABOUT THIS MULTIPLE TIMES.
RECALL THAT YOU AUTHORIZED US TO DO AN RFP PROCESS TO GET A CONSTRUCTION PROJECT AND THEY WILL ACTUALLY BE THE ONES TO PULL THE PERMIT FOR THE PAVILION AT CROCKETT PARK.
UH, WE DID ISSUE THAT RFP AT THREE RESPONSES.
UH, THE MOST RESPONSIVE AND RESPONSIBLE BIDDER WAS MAJOR'S CONSTRUCTION AND THEY PROPOSED A PRICE OF 138,000 143 20.
THAT IS WITHIN THE OVERALL PROJECT BUDGET OF WHAT WE ANTICIPATED.
SO IF YOU HAVE ANY QUESTIONS, OF COURSE WE'VE GOT JOE GROSSEN FROM THE HISTORIC COMMISSION AND CHARLES HERE TO HELP DO THAT.
JOE IS OUR SHADOW ENGINEER ARCHITECT FINANCIAL PERSON AND WE APPRECIATE ALL HIS ABSOLUTELY.
DID YOU HAVE A QUESTION THERE? I'M SORRY.
AND THANK YOU JAY FOR JOE, THANKS FOR COMING.
WE WERE HOPING WE DIDN'T NEED TO CALL ANYA, BUT I APPRECIATE YOU GIVING UP YOUR MORNING HERE.
I WAS ALL READY TO GIVE YOU TWO HOURS.
UH, ITEM FOUR IS, UH, UPDATE AMENDMENT TO OUR SOCIAL MEDIA POLICY.
THAT WAS ONE OF THE, UM, NON-ROUTINE GOALS FOR COMMUNITY RELATIONS.
I MEAN, THERE'S NOTHING, NO MAJOR SIGNIFICANT CHANGES.
UH, UPDATE TO UPDATE SOME OF THE NEW SOCIAL MEDIA PLATFORMS AND ALSO, UH, NEW, MORE OF A THREAT FOR PHISHING AND MALWARE NOWADAYS.
UH, SO KIND OF SPECIFYING WHAT WE CAN TAKE DOWN, WHAT KIND OF CONTENT WE CAN TAKE DOWN.
I FEEL LIKE IF SOMEONE'S TRYING TO, YOU KNOW, POST SOMETHING MALICIOUSLY ON THERE THAT COULD, YOU KNOW, CLICK THIS LINK.
'CAUSE THERE'S A VIDEO OF THE CONCERT SERIES, WHICH THERE ISN'T.
IF YOU EVER LOOK AT PAY MUCH ATTENTION, JUST A FACEBOOK, YOU SEE IT MORE ON FACEBOOK, I THINK INSTAGRAM WHERE PEOPLE WILL COMMENT A GENERAL, A REAL COMMENT.
AND THEN BELOW THAT SOMEONE WILL SAY, HEY, ONCE TO BE FRIEND, WHATEVER, CLICK THIS LINK OR DO WHATEVER.
SO NOW WE CAN, Y'ALL CAN TAKE THAT DOWN, RIGHT? WE CAN TAKE THAT DOWN.
BUT REMEMBER ALL OF OUR SOCIAL MEDIA OR FIRST AMENDMENT TYPE STUFF.
SO JUST 'CAUSE WE POST SOMETHING AND SOMEBODY SAYS THAT'S THE DUMBEST THING IN THE WORLD.
I CAN'T BELIEVE YOU'VE DONE THAT.
YOU KNOW, WE CAN'T TAKE THOSE KIND OF COMMENTS DOWN.
BUT OTHER THINGS, IS THERE AN OPPORTUNITY TO EVER TURN COMMENTS OFF OR CAN WE CHOOSE TO DO THAT? JUST NOT AT DIS DISABLED COMMENTS.
ON NEXT DOOR ON CERTAIN THINGS.
SO, SO, UH, POST THAT RELATE TO ELECTIONS ON NEXT DOOR, WE WILL TURN COMMENTS OFF AT THE VERY BEGINNING.
YOU'RE NOT REALLY SUPPOSED TO TURN COMMENTS OFF AFTER THEY'VE STARTED.
BUT WE DO IT FROM THE VERY BEGINNING.
SO THERE MIGHT BE SOME TOPICS THAT DO NEED TO HAVE COMMENTS TURNED OFF.
SO WHEN WE'RE, HEY, YOU KNOW, ELECTION DAY IS COMING UP, WHAT WE DON'T WANT IS PEOPLE THEN TO START COMMENTING AS SUPPORTING CANDIDATES.
I DON'T KNOW THAT THERE'S MANY COVID, WE DID IT ON A COUPLE OF THEM BECAUSE IT WAS GOING OFF THE RAILS THE MOMENT WE POSTED SOMETHING.
SO WE JUST PUT A FEW THINGS OUT THERE THAT WE'RE JUST PASSING ON INFORMATION FROM THE DEPARTMENT OF HEALTH.
AND THEN I, WHEN I READ THROUGH, I DIDN'T SEE ANYTHING ABOUT VOLUNTEERS.
SO I'M ASSUMING THAT, UM, IN TERMS OF VOLUNTEERS, WORKING, POSTING THINGS ON FACEBOOK PAGES.
SO I'M ASSUMING THAT THAT'LL BE COVERED UNDERNEATH THE, UH, CHANNEL OF GOING THROUGH THE COMMUNITY RELATIONS DIRECTOR
[00:30:01]
BEFORE IT CAN BE POSTED.IS THAT HOW YEAH, SO SORT OF LIKE THE HISTORIC COMMISSIONS, RIGHT? YEAH.
SO THAT, THAT'LL BE APPROVED THROUGH US.
UH, WE'RE WORKING WITH AMY BROTHERS.
YES, I THINK THAT OKAY, GREAT.
THE NEW, UH, SOCIAL MEDIA COORDINATOR FOR THAT.
AND I BELIEVE THEY'RE THE ONLY BOARD RIGHT NOW WITH, UH, SOCIAL MEDIA.
SO SINCE THE VOLUNTEERS AREN'T LISTED, THE ASSUMPTION IS THAT IT WOULD RUN THROUGH YOU, RIGHT? AND NOT, AND THEN THEREFORE THIS MEDIA POLICY APPLIES TO YOU WHO ARE OVER THE VOLUNTEERS.
THANK YOU SO MUCH FOR THE CLARIFICATION.
UM, ANY OTHER QUESTIONS ON THAT? ITEM FIVE IS, UM, FOLLOW UP TO THE DISCUSSION LAST TIME ABOUT THE CITY MANAGER RECRUITMENT PROCESS.
UM, THE DISCUSSION THEN WAS TO KIND OF MOVE FORWARD WITH MTAS FOR THE FIRST PART OF THAT PROCESS, WHICH WE'VE, I UPDATED YOU ON AT THE SAME TIME.
GO AHEAD AND GET AN RFP OUT FOR THE EXECUTIVE SEARCH FIRMS. THAT WAY WE'RE KEEPING BOTH, BOTH OPTIONS OPEN.
SO YOU ALL HAVE TO AUTHORIZE ANY RFP THAT WE ISSUE.
SO THIS IS SIMPLY AUTHORIZING THAT IT'S NOT COMMITTING TO GOING WITH A FIRM.
I'D LIKE TO HAVE A FEW MORE WEEKS, UH, TO KIND OF THINK ABOUT, UH, THIS AND MAKE SURE THAT, UM, WE GET THE RIGHT INFORMATION FROM MAS BEFORE WE MOVE FORWARD WITH, UH, WITH THIS.
UM, SO I'D LIKE TO PULL THAT AND, UM, UH, HAVE DISCUSSION AROUND POSTPONING, UH, THAT, AND I THINK IT'S ULTIMATELY SOMETHING WE NEED TO DO, BUT I WANT TO MAKE SURE THAT WE'RE THOUGHTFUL, UH, ABOUT IT AND GET THAT INFORMATION RIGHT.
I DON'T WANNA PUSH IT OFF FOR, UH, TWO, MAYBE FOUR WEEKS.
I DON'T KNOW WHAT THE, UH, THE PLEASURE OF, UH, OF THE REST OF THE COMMISSION IS, BUT BECAUSE IF, IF THIS GOES THROUGH, IT'S AS YOU OR STAFF WROTE IT THAT THEY HAVE TO ANSWER THOSE QUESTIONS, RIGHT? SO THIS WOULD BE OUR CHANCE TO, AS FAR AS WHAT YOU, WHAT YOU WANT THEM TO SUBMIT TO YOU IN TERMS OF A PROPOSAL, RIGHT? IS THAT CORRECT? YEAH.
SO IF WE FELT LIKE, WELL, I MEAN, I'VE, I'VE GOTTEN COMMENTS FROM A FEW OF YOU AND MADE SOME TWEAKS TO IT.
SO IF YOU, IF YOU HAVE COMMENTS ABOUT THAT DRAFT, PLEASE SHARE THEM WITH OKAY.
'CAUSE I FEEL LIKE WE, YOU KNOW, IT SAYS, AND I DON'T KNOW IF YOU WANNA DO IT NOW EARLIER.
WELL, I MEAN, IF IT'S FINE, HIGH LEVEL AND DEPENDING ON, I, I THINK LIKE JUST SOME OF THE, THE QUESTIONS, I FEEL LIKE WE NEED MORE THAN TWO YEARS OF INFORMATION FROM THE FIRM.
UM, WELL, I, UH, FIVE YEARS AS FAR AS PLACEMENTS AND WHETHER THE PEOPLE STAYED IN THEIR JOBS OR WHATEVER, HOW MANY PLACEMENTS THEY'VE DONE IN THE LAST FIVE YEARS, WE CAN DO, BUT THOSE ARE EASY NUMBERS TO TWEAK.
UM, WELL I THINK IF WE'RE ALREADY, IF YOU'RE ALREADY TWEAKING IT, WE DO NEED TO PULL IT FOR NOW SO WE CAN KIND OF LOOK AT ANOTHER, THIS JUST AUTHORIZES IT, IT GETS THAT STEP DONE.
IT, IT DOESN'T, WE CAN DON'T ISSUE IT UNTIL YOU ALL, I THINK THIS GOES AHEAD.
TELL ME THIS, THIS APPROVES IT TO MOVE FORWARD TO, RIGHT? I MEAN, I'VE, AGAIN, THIS, THIS IS A STEP THAT HAS TO HAPPEN IF YOU'RE EVER GONNA DO IT, WHETHER YOU ISSUE IT MONDAY OR ISSUE IT THREE WEEKS FROM MONDAY, THIS IS HAS TO BE DONE.
THAT'S WHAT I NEED FEEDBACK ON IF WE'RE GONNA ISSUE IT, WHETHER THAT'S MONDAY OR NOT.
BUT AGAIN, I'VE ONLY HEARD FROM A COUPLE.
SO JUST TO CLARIFY THIS, UM, DOESN'T MEAN THAT WHAT YOU'VE SENT US, AND YOU KIRK AND I HAVE DISCUSSED IT.
SO WHAT WE DISCUSSED ISN'T GOING FORWARD UNTIL YOU HAVE A CHANCE TO, IF I HAVE OTHER COMMENTS AND TWEAKS IT AND SEND IT BACK OUT, SEND IT BACK TO US, AND THEN YOU GET A MAJORITY TO SAY, OKAY, WE'RE READY TO MOVE FORWARD.
THIS SORT OF OPENS THE DOOR AND THEN WE HAVE TO WALK THROUGH THE DOOR TO SEND.
YEAH, I GUESS YOU CAN PUT IT THAT WAY.
THIS HAS TO HAPPEN BEFORE I CAN HIT PUBLISH ON THE ONLINE SOLICITATION THING.
I'M NOT GONNA, I DON'T HAVE TO JUST 'CAUSE YOU APPROVE THIS MONDAY NIGHT DOESN'T MEAN I HIT PUBLISH ON TUESDAY MORNING IF THERE'S STILL CONTENT AND DISCUSSION ABOUT WHAT'S IN THAT DOCUMENT.
IS THAT, I THINK IT'S THE SAME THING YOU SAID.
I'M NOT READY TO HIT PUBLISH THEN.
I JUST NEED TO START GETTING THAT FEEDBACK, I GUESS IS WHAT I'M SAYING.
I'M NOT READY TO PUBLISH, BUT I'M READY TO APPROVE.
JUST AGAIN, IT'S JUST A KEEPING THINGS MOVING AND THEN AT SOME POINT YOU'LL HAVE TO PICK WHICH TRACK YOU'RE GONNA GO ON.
AND WHILE WE'RE ON THAT SUBJECT, UM, THE MT A S PROFILE DEVELOPMENT THING, I THINK AS I THREW OUT THE DATES OF MAY 7TH AND EIGHTH, I THINK I'VE HEARD FROM EVERY OF YOU EXCEPT MAYOR, I HAVEN'T HEARD FROM YOU IF YOU'RE AVAILABLE, ONE OF THOSE TWO DAYS FOR AN HOUR TO MEET WITH THE MTS CONSULTANT.
SO IF YOU JUST LET ME KNOW THAT FEEDBACK FROM THEM COULD GO INTO THIS TOO, RIGHT? YEAH, NO, IT REALLY, I DON'T THINK IT WOULD.
I MEAN, THE KIND OF THING THEY'RE LOOKING THAT WE'RE LOOKING FOR, I, 'CAUSE THEY SHOULD
[00:35:01]
GET SOME FEEL FOR WHAT WE'RE LOOKING FOR AFTER WE'VE TALKED TO 'EM A BIT, I THINK.BUT THAT REALLY WOULDN'T FACTOR INTO THE, OKAY, THIS RFP, NOT THE RFP, IT WOULD'VE FACTOR INTO THE SCOPE OF THE WORK.
SO I WANNA LEARN MORE AND REFINE THINGS WITH MT A S BECAUSE IT MIGHT CHANGE WHAT WE, WHAT RESPONSES WE'RE LOOKING FOR FROM POTENTIAL THIRD PARTY SEARCH COMPANIES.
I, I GOT, I'M NOT SURE I UNDERSTAND HOW IT WOULD, BUT I MEAN, THE BASICS OF WHAT YOU'RE GONNA GET FROM A FIRM IS, I THINK IF MTAS IS DOING A CANDIDATE PROFILE MM-HMM.
I, AGAIN, I MAY BE, I DON'T KNOW, I THINK THERE'S SOME INFORMATION THAT BE, CAN BE GARNERED FROM MT A S THAT MIGHT TWEAK OR WE MAY ADD TO THE INFORMATION THAT WE WANT POTENTIAL BIDDERS TO INCLUDE.
'CAUSE WE MAY NOT EVEN KNOW THERE'S SOMETHING ELSE WE NEED TO BE LOOKING FOR FROM THESE THIRD PARTY PEOPLE WHO WANNA PUT IN A BID TO HELP US.
IF THERE'S, IF THERE'S AN INTERVIEW PROCESS, ARE YOU SAYING WE'RE LOCKED IN AND WE CAN ONLY ASK? BECAUSE SOMETIMES AS AN INTERVIEW PROCESS GOES ALONG, THINGS COME OUT AND WELL THIS IS A REQUEST FOR PROPOSALS.
THEY'RE GONNA TELL YOU, HERE'S OUR QUALIFICATIONS, HERE'S OUR EXPERIENCE.
AND WE GOTTA TELL THEM, OKAY, WHAT INFORMATION DO YOU WANT BACK FROM THEM AS FAR AS HOW THEY WOULD GO ABOUT IT OR WHATEVER.
BUT AGAIN, ONCE YOU GET THAT, AND IF YOU NARROW IT DOWN AND DECIDE YOU WANT TO USE A FIRM AND YOU NARROW IT DOWN TO ONE OR TWO, THEN YOU'RE GONNA, I ASSUME, HAVE THEM COME IN AND SPEAK WITH YOU AND YOU'RE GONNA THEN FINE TUNE THE EXACT SCOPE OF WORK YOU WANT FROM THEM.
YOU'RE NOT BOUND TO, THAT'S ALL YOU CAN GET FROM THEM.
WE'RE HIRING THEM NOT A CITY MANAGER.
SO WE HAVE TO START SOMEWHERE.
AND SO I DON'T KNOW THAT YOU'RE, WHAT WHAT COMES OUT OF THE CANDIDATE PROFILE PREPARATION AFFECTS THE ULTIMATE SERVICES YOU'RE GONNA GET FROM THE, THE BASIC SERVICES AND SCHEDULE AND MENU OF SERVICES FROM AN EXECUTIVE SEARCH FIRM.
WHAT THEY LOOK FOR WITHIN, WHILE THEY'RE DOING THAT, YES.
BUT THE GENERAL SERVICES BEING PROVIDED, I DON'T THINK IT IS CHANGED BY WHAT MT A S DEVELOPS IN THE CANDIDATE PROFILE.
BUT AGAIN, THAT'S UP TO Y'ALL.
I'M, I'M FINE TO ISSUE THE RFP BEFORE WE PUBLISH ANYTHING AND YOU HIT IT OUT THERE.
I FEEL LIKE WE NEED TO TWEAK EACH MORE.
I'D LIKE TO HAVE THE MTAS MEETINGS AND GET SOME INFORMATION FROM THEM SO WE CAN SEE IF WE NEED TO ADD ANYTHING TO THIS DOCUMENT BEFORE YOU PUBLISH IT FOR THE COMPANIES TO SUBMIT BIDS OFF WHAT THEY DO.
BUT I MEAN, ESSENTIALLY WHAT YOU'RE DOING THEN BY NOT EVEN STARTING THE IS, IS YOU'RE, YOU'RE PUTTING YOURSELF OUT OF THE SCHEDULE TO EVER USE AN EXECUTIVE SEARCH FUND.
I I THINK IF YOU DON'T START THE RFP PROCESS, WELL, I'M GONNA START THE RFP, BUT I JUST DON'T WANT THIS.
IF YOU DON'T ISSUE THAT AND START THAT PROCESS TO GET PROPOSALS BACK TO REVIEW THOSE PROPOSALS FOR YOU TO TALK TO THE COMPANIES, FOR YOU TO SELECT THE COMPANY, YOU WILL HAVE, YOU'LL, YOU'LL BE AT THE POINT WHERE IT'S, YOU WANT MEET A, THE SCHEDULE.
I THINK YOU'RE LOOKING TO MEET.
I, I THINK IT'S IMPORTANT IN THE BEGINNING, PARTICULARLY THAT WE ARE UNIFIED, THAT WE'RE NOT IN DISAGREEMENT ON STEP ONE OF THIS PROCESS.
AND THIS IS A VERY SIMPLE STEP THAT WE'RE JUST, AS YOU'VE SAID, KIM, WE'RE JUST PUTTING IT OUT THERE.
I DO THINK WE NEED TO, I MEAN, PEOPLE WILL BE WATCHING US HOW WE MOVE FORWARD AND IT MIGHT AFFECT WHETHER THEY WANNA BE HERE OR NOT.
YOU KNOW, WE CAN'T AGREE ON STEPPING BACK AND DOING WHAT'S NORMAL IN A PROCESS WITHOUT INSERTING OURSELVES OVERLY IN THE FIRST STEP THAT I, I THINK THAT MIGHT GIVE PEOPLE PAUSE ABOUT COMING TO WORK HERE.
SO THAT'S JUST MY THINKING ON IT.
WELL, AGAIN, I THINK YOU'LL HAVE THE OPPORTUNITY ON MONDAY TO HAVE A FULL DISCUSSION, DECIDE WHAT YOU WANNA DO.
BUT IF, IF YOU, IF ANYBODY HAS, FROM THE DRAFT I'VE SENT AGAIN, I'VE TALKED, I'VE GOT SOME LITTLE FEEDBACK FROM YOU AND SOME FEEDBACK FROM YOU AND HAVE MADE ADJUSTMENTS.
SO IF YOU HAVE OTHER THINGS, GIVE A CALL.
SO KIRK AND I HAD A GREAT DISCUSSION AND I LEARNED A LOT ABOUT THE PROCESS COURSE.
I'M NEW TO ALL THIS, BUT, UM, I, WHEN I SAW THIS AGENDA ITEM, I THOUGHT, WELL WHERE'S THE RFP? 'CAUSE IT WASN'T ATTACHED.
AND THEN I REALIZED THERE NEEDS TO BE A STEP ONE AND THEN A STEP TWO.
AGAIN, MY LEARNING CURVE OF GOVERNMENT OPERATIONS.
SO JUST TO CLARIFY, AGAIN, THIS IS JUST OPENING THE DOOR, THE RFP THAT YOU WANT FEEDBACK FROM US YET IS ANOTHER STEP THAT WE'LL SEE IN ANOTHER CONSENT ITEM OR NEW ITEM.
WELL, YOU'VE SEEN IT ALREADY AND YOU THEN YOU WILL SEE IT AGAIN WITH WHATEVER CONFIRMS. SO HOW, HOW, HOW DO YOU KNOW FROM US WHEN WE ARE READY TO MOVE FORWARD WITH THAT RFP? I ASSUME WE WOULD HAVE ANOTHER DISCUSSION IN A MEETING LIKE THIS.
AGAIN, BUT IT'S THE LONGER YOU
[00:40:01]
DRAW IT OUT TO EVERY MEETING, THE LONGER IT'S JUST, BUT IT'S NOTHING THAT WE'LL VOTE ON.AND I GUESS I'M ASKING PROCEDURALLY JUST 'CAUSE I, IF YOU WANT TO, I MEAN NORMALLY YOU WOULDN'T BECAUSE THAT'S A DEPARTMENT ISSUE AND AN RFP FOR SURE.
IF FOR THIS PARTICULAR ONE, YOU WANT TO VOTE ON THE ACTUAL RFP.
I MEAN THAT'S CERTAINLY YOUR PREROGATIVE IF YOU WANT TO.
BUT IT'S TWO SEPARATE THINGS AND YOU WOULDN'T MOVE FORWARD WITHOUT KNOWING, KNOWING WELL CONSENSUS FROM US ON HOW YOU YEAH.
NOW THE REALITY IS IF THAT'S WHAT YOU WANT TO DO, IF YOU WANT TO VOTE ON THE ACTUAL RFP DOCUMENT, THEN I WOULD NOT, I MEAN THERE'S NO POINT IN DOING THIS IF YOU WANT TO VOTE ON THE ACTUAL DOCUMENT.
'CAUSE THEY WOULD, THEY WOULD THEN GO TOGETHER.
THE NORMAL PROCESS IS, IS YOU AUTHORIZE A DEPARTMENT TO DO AN RFP, THEY THEN ISSUE THE RFP.
I GUESS THE DIFFERENCE IS THOUGH, IT'S IT'S OUR HIRE.
IF IN THIS CASE, RIGHT, THAT'S FINE.
AND A FIRE, UH, FIRE TRUCK OR POLICE CAR OR NEW RIFLES OR YOU KNOW, HAVEN STREETS OR SOMETHING LIKE THAT.
AND YOU'RE RIGHT, WE ALL NEED TO BE ON THE SAME PAGE AS IT RELATES TO MAKING SURE THAT WE MOVE FORWARD THIS.
WELL THANKS FOR THAT CLARIFYING.
I GUESS I'M NEW ENOUGH THAT I JUST DON'T UNDERSTAND HOW ALL THAT WORKS.
AND AGAIN, I WAS JUST KIND OF USING OUR NORMAL RFP, WHICH IS YOU ALL AUTHORIZE IT AND THAT DEPARTMENT'S AROUND, BUT IT, IN THIS CASE I WOULD FIGURE IN OUR DEPARTMENT
BACK AND FORTH EMAILS AND VERSIONS AND THEN ENOUGH, YOU KNOW, MAJORITY WOULD SAY YES AND THEN WE WOULD ISSUE IT.
BUT IF YOU WANT MORE FORMAL VOTE ON IT THEN, SO I'M, I'M FINE TO PUT IT ON THIS MONDAY NIGHT.
I THINK WE NEED TO HAVE A BRIEFING TO KIND OF HASH TO MAKE SURE EVERYBODY LIKES WHAT'S IN IT BEFORE YOU HIT PUBLISH.
IS IT A BRIEFING DISCUSSION AND SAY OKAY.
OR IS IT A FORMAL VOTE TO SAY, OKAY, IF IT'S A FORMAL VOTE, THEN I WOULDN'T BOTHER BRIEFING DOING THIS ONE DAY LIKE THAT.
IT WAS, IT WASN'T MY IDEA TO FORMALLY VOTE THAT WAS YOURS.
SO YES, I'M OKAY WITH THE BRIEFING.
I JUST WANNA MAKE SURE THAT, UM, THIS DOESN'T GET OUT OF THE GATE, UM, WITHOUT US GETTING TO WORK ON IT TOGETHER.
WHICH IN SOME FASHION, I JUST THINK THERE'S GOTTA BE A SENSE OF URGENCY.
WE, WE WE'RE THANKFUL THAT YOU GAVE US AS MUCH NOTICE, BUT ONE OF THE THINGS I'VE ALWAYS SAID THAT FRUSTRATES ME IS HOW LONG IT TAKES.
AND WE, WE GOTTA USE, WE GOTTA USE SOME EXPEDIENCY HERE TO GET THIS THING GOING BECAUSE IT SOUNDS LIKE WE GOT MONTHS AND MONTHS, BUT BY THE TIME YOU GO THROUGH ALL THE STEP PROCESS AND SCHEDULING US EVEN TRYING TO SCHEDULE EVERYBODY TO MEET WITH MT A S ONE-ON-ONE.
IT IS NOT EASY WITH PEOPLE'S SCHEDULES.
SO YOU HAVE TO TAKE ALL OF THAT INTO CONSIDERATION.
I THINK SENDING THIS OUT, LIKE YOU DID GIVE US A CHANCE TO RESPOND BACK AND YOU KNOW, THAT SOMEBODY BECOMES A COORDINATOR OF THIS DOCUMENT, WHICH IS YOU.
BUT I, I THINK THAT'S A GOOD WAY TO, TO BEGIN THIS PROCESS IN A BRIEF DISCUSSION AT A BRIEFING LIKE THIS IS WE CAN KNOCK IT OUT AND MOVE FORWARD.
SO AGAIN, IF, IF YOU APPROVE THIS MONDAY NIGHT, JUST BE CLEAR.
THAT DOESN'T TELL ME TO GO ISSUE ANYTHING.
WE'RE GONNA HAVE ANOTHER DISCUSSION WITH YOUR ONE.
THANK YOU FOR CLARIFYING ALL THAT AND THANKS FOR LETTING US TALK IT THROUGH.
SO FOR THE MAY 7TH AND EIGHTH STUFF, I'LL, UM, I'VE GOT FEEDBACK I THINK FROM YOU.
I KNOW YOU'RE THE ONLY, UM, SO WE WILL FILL YOU ALL IN WITH YOUR PREFERRED DAYS AND DATES ON THOSE TWO DAYS.
AND THEN DEPARTMENT HEADS WILL FILL IN AROUND YOU ON THOSE SAME TWO DAYS.
SO I'LL SEND YOU A, A FOLLOW BACK UP WITH SPECIFIC DATES AND TIMES BASED UPON WHAT Y'ALL HAVE TOLD ME SO FAR.
UM, ITEM SIX IS, UH, YOU KNOW, WE GOT CITY HALL RELATED, UH, RENOVATION AGENDA ITEMS. THIS IS THE FIRST OF THE TWO.
THIS IS AN AMENDMENT WITH OUR ARCHITECT DESIGN FOR A FEE ADJUSTMENT RELATED TO UH, KIND OF THE EXPANDED SCOPE AND UNKNOWN THINGS THAT HAVE OCCURRED AS WE GOT THROUGH THE DESIGN PROCESS.
SOME OF THAT IS JUST MECHANICAL SYSTEM RELATED THINGS IN TERMS OF, UH, A PRETTY SIGNIFICANT REDO OF THE ELECTRICAL SYSTEM IN THE, IN THE BUILDING, WHICH WASN'T ORIGINALLY PART OF WHAT WE THOUGHT WE WERE GONNA BE DOING.
WITH THAT ALSO, WE EXPANDED OUR SCOPE OVER IN THE FIRE DEPARTMENT LOCKER ROOM SIDE.
ORIGINALLY IT WAS JUST GONNA BE THE FEMALE LOCKER ROOM, BUT WE'VE HAD SO MANY ISSUES PLUMBING WISE AND EVERYTHING ON THE MALE SIDE.
SO WE WENT AHEAD AND DECIDED WE WERE GONNA RENOVATE THAT PART OF THE MAIL LOCKER ROOM AND THEN OBVIOUSLY WE WERE CLOSE TO BEING DONE WITH IT AND THEN REDUCED THE SCOPE OF THE PROJECT.
SO THAT REQUIRED, UH, KIND OF A RE UH, NOT A REDO, BUT A ADJUSTMENT OF MOST OF THE PLANS TO TAKE OUT THAT SCOPE AND, AND RE-FIGURE THE REMAINING WORK TO THE EXTENT ANY OF IT WAS CONNECTED.
SO, UH, THE OVERALL INCREASE PROPOSED HERE, UM, WE NEGOTIATED THEY WERE, THEY REQUESTED A HIGHER AMOUNT.
WE NEGOTIATED IT DOWN TO 156,800,
[00:45:03]
WHICH WOULD MAKE THE TOTAL DESIGN WITH THE ORIGINAL CONTRACT A LITTLE OVER THREE 50, WHICH IS ABOUT SEVEN.A LITTLE OVER 7% OF THE CONSTRUCTION COST, WHICH GENERALLY YOU, YOU KNOW, ARCHITECT IS SOMEWHERE AROUND 8% OR SO OF A NORMAL IF YOU JUST TOOK A STANDARD.
SO WE'RE STILL WITHIN A REASONABLE RANGE, WE BELIEVE FOR THE SCOPE OF THIS PROJECT.
UH, SEVEN IS A CHANGE ORDER WITH CUNNINGHAM CONSTRUCTION FOR CARON DELAY WATERLINE PROJECT.
AND IT IS ONLY A CHANGE ORDER IN, UM, SCHEDULE NOT DOLLARS.
NOT MONEY BECAUSE OF MATERIAL SUPPLIES AND MATERIAL SUPPLIES AND A DISCREPANCY IN THE CONTRACT FROM THE, UH, THE ORIGINAL BIDDING DOCUMENTS HAD A TIMEFRAME OF 730 DAYS, WHICH WAS WHAT WAS INTENDED.
AND THEN WHEN THE CON WHEN THE ENGINEER SUBMITTED THE AGREEMENT THAT WE BROUGHT BEFORE YOU FOR WHATEVER REASON, TYPO, IT HAD 600 DAYS IN IT.
SO THAT WAS A IMMEDIATE CHANGE THAT NEEDED, THAT WE NEEDED TO BRING BACK FOR YOU.
AND SINCE WE KNEW WE HAD MATERIAL DELAYS FORTHCOMING, UM, AS WE TALKED BEFORE WITH PIPE DELAYS PARTICULARLY, UH, ONCE WE RECONCILE THAT, THEN WE'RE BRINGING 'EM BOTH TO YOU AT THE SAME TIME.
SO FOR ONE TIME EXTENSION REQUEST TO THE CONTRACT.
EIGHT IS AN AGREEMENT WITH UH, NEUTRON EDGE INC.
TO PURCHASE TRAFFIC SIGNAL PREEMPTION HARDWARE AND SOFTWARE SOLUTIONS.
WE'VE TALKED ABOUT THIS THROUGH THE CIPA LITTLE BIT IN TERMS OF OUR TRAFFIC SIGNAL.
PREEMPTION FOR PUBLIC SAFETY, PRIMARILY FIRE DEPARTMENT IS THE FIRST FOCUS HERE.
A LITTLE EASIER TO GET A PATROL CAR THROUGH A INTERSECTION THAN AT A A LADDER TRUCK.
SO IF YOU RECALL, YOU AUTHORIZED A GRANT APPLICATION A WHILE BACK.
WE WERE NOT SUCCESSFUL WITH THAT.
SO THIS IS MOVING FORWARD WITH, UM, PURCHASING THE EQUIPMENT AND HARDWARE.
REMEMBER AS DEREK SHOWED, WE HAVE THAT AUTOMATIC AID AGREEMENT WITH FRANKLIN.
SO OUR UNITS GO IN AND OUT OF THERE.
UM, SO WE'VE BEEN ALWAYS WORKING TOGETHER TO MAKE SURE WE HAD SAME SIGNAL PREEMPTION EQUIPMENT.
SO IT WOULD WORK IN, IN BOTH COMMUNITIES.
THEY'VE MOVED FORWARD WITH INITIAL IMPLEMENTATION.
AND THE AGREEMENT, BOTH, UH, CITIES AND, AND SARAH JUST CORRECT ME IF I'M WRONG HERE, BUT IDENTIFIED THIS SYSTEM AS THE PREFERRED SYSTEM.
UM, FRANKLIN'S MOVED FORWARD AND SO THIS IS OUR DOING IT.
THERE ARE MULTIPLE ENTITIES THAT SELL THIS COUPLE ON STATE CONTRACTS.
WE WENT, INVESTIGATED THOSE WENT DIRECTLY TO THE COMPANY, CAN ACTUALLY GET IT CHEAPER FROM THE COMPANY THAN THROUGH THE STATE CONTRACT.
SO THAT'S WHAT WE'RE RECOMMENDING HERE TO YOU.
SO TECHNICALLY A WAIVER OF COMPETITIVE BIDDING.
'CAUSE WE'RE NOT BUYING IT UNDER STATE CONTRACT, BUT WE THINK THIS IS THE MOST EFFICIENT WAY TO DO IT.
SO IT'S UNUSUAL, ISN'T IT? YEAH, BUT IT'S NOT UNKNOWN UNHEARD OF.
I'M REALLY SURPRISED THAT THE COMPANY'S CHEAPER THAN THE STATE COMPANY.
WELL, OFTEN WHAT YOU GOT IS A IS A RESELLER OF SOMEBODY ELSE'S EQUIPMENT AND THEY'RE THE THE IDENTIFIED DISTRIBUTOR IN TENNESSEE AND THAT'S WHO YOU HAVE TO BUY FROM IN THIS CASE.
THAT'S NOT A, THEY'RE NOT A LOCKED IN DISTRIBUTOR.
YOU CAN BUY DIRECT FROM THE VENDOR.
AND IT'S, IT'S UNUSUAL ACTUALLY THAT YOU CAN BUY DIRECT FROM THE VENDOR.
SO ON THIS OVERLAPPING WITH FRANKLIN HELPS WHEN OUR FIRE PERSONNEL NEEDS YES.
ZIP DOWN THE ROAD THAT IS KIND OF BOTH FRANKLIN AND BRENTWOOD.
YOU KNOW, YOU HAVE TO, BUT THIS DOESN'T HELP LIKE IF Y'ALL ARE GOING DOWN OHB NO TO GET, 'CAUSE IT'S ALL METRO.
WE, WE DON'T HAVE ANYTHING TO WELL, METRO EVENTUALLY IS ALSO LOOKING AT THIS SYSTEM TOO.
SO THEY'RE ALSO LOOKING AT THIS.
BUT IT DOESN'T OVERRIDE THEIR, THEIR TRAFFIC SIGNALS AT ALL? NOT AT THIS POINT, NO, BECAUSE THIS IS EQUIPMENT IN THE SIGNAL CABINETS AND THEN EQUIPMENT IN THE UNITS AND UNITS.
BUT WE'LL BE ABLE TO PREEMPT FRANKLIN'S LIGHTS.
ALSO, 'CAUSE WE'RE ON THE SAME SYSTEM NO MATTER WHETHER WE'RE KIND OF ON THAT COMMON ROAD IN FRANKLIN.
AND AGAIN, JUST BE CLEAR, THIS IS FIRE APPARATUS ONLY TO EXPAND AT THIS POINT.
THE FIRE AT WILL BE, OR POLICE WILL BE AN ADDITIONAL PURCHASE IN THE FUTURE? YES.
BUT THIS GETS ALL OF OUR SIGNAL IN ALL OF OUR SIGNALS AND ALL NINE APPARATUSES.
UH, AND THE FUNDING'S BEEN BUDGETED.
WE WERE HOPEFUL THAT WE WOULDN'T HAVE TO USE IT, BUT IT'S LESS THAN WHAT WE HAVE BUDGETED.
SO THIS IS ONLY FIRE DOESN'T WORK WITH, UM, WITH POLICE.
IT, IT WILL IN THE FUTURE, BUT THE INITIAL IMPLEMENTATION IS JUST FIRE.
SO, AND IT'S BECAUSE THE FIRE TRUCKS ARE SO BIG THAT THEY REALLY NEED IT MORE SO THAN POLICE DO AT THIS POINT.
IS IT THE SOFTWARE OR HARDWARE? UH, UPGRADE? IT'S
[00:50:01]
A WHOLE NEW SYSTEM.SO IT'S SOFTWARE IN THE VEHICLES.
IT'S SOFTWARE WILL HAVE A VIRTUAL, UM, MACHINE IN OUR DATA CENTER.
UM, AND THEN THERE'LL, THERE'LL BE AN ADDITIONAL HARDWARE PURCHASE, BUT IT'S AROUND $11,000 FOR SCREENS THAT WE NEED TO PUT IN APP PRACTICES.
SO WE'RE NOT DOING IT IN POLICE YET BECAUSE IT JUST COST PROHIBITIVE OR WE'RE GONNA GET IT UP AND RUNNING FOR FIRE.
IT'S MORE OF AN NEED NINE VERSUS 60.
AND WHEN YOU DO GET A CHANCE TO INTEGRATE POLICE, WILL YOU HAVE TO GO BACK TO ALL THE SIGNALS OR WILL THAT BE TAKEN CARE OF? THAT'S ALL TAKEN CARE OF.
WE'LL JUST NEED TO PUT IT INTO THE POLICE VEHICLES.
ONE THING REAL QUICK, I DON'T THINK GLEN MENTIONED IS THAT, UH, WILLIAMSON EMS IS ALSO YEAH.
SO OUR AMBULANCE MOVED BETWEEN CITIES CONSTANTLY, SO THIS WILL GET AN EMS UNIT, EVEN IF IT'S COMING FROM FRANKLIN.
I'M SEEING A LOT MORE QUICKLY TOO.
UH, IT'S JUST A MINOR AMENDMENT TO OUR FINANCIAL POLICIES.
AS WE'RE GOING THROUGH, UM, ADOPTION OR PREPARATION OF THE BUDGET HERE, WE ALWAYS DO A REVIEW OF THAT.
AND, AND THIS IS JUST SOME WORDING CHANGES.
WELL, ONE IS A WORDING CHANGE.
INSTEAD OF RETAINED EARNINGS IN THE WATER SEWER FUND, IT BECOMES UNRESTRICTED NET POSITION.
AND THEN IN THE EQUIPMENT REPLACEMENT FUND, WE WERE STILL REFERENCING 40,000 AS OUR STANDARD NUMBER, AND I THINK WE ADJUSTED THAT TO 45.
SO THAT'S JUST CHANGING THOSE TWO POLICIES.
UM, 10 IS THE, UH, CITY SIDE OF THE, OF THE AUDIT CONTRACT WITH CRAFT FOR FINANCIAL AUDIT FOR THE CURRENT FISCAL YEAR.
UM, YOU RECALL LAST YEAR WE SWITCHED TO KRAFT, UM, KIND OF MID CONTRACT AFTER, UM, THE PRIOR FIRM JUST COULDN'T GET IT DONE ON TIME FOR US.
SO AT THAT TIME, THEY CAME THROUGH WITH A A THREE YEAR PROPOSAL.
UM, IT WASN'T APPROVED, IT'S A YEAR TO YEAR APPROVAL.
SO THIS IS THE SECOND YEAR OF THAT THREE YEAR PROPOSAL.
THE, UM, BASE FEE IS 60,400, UH, A SINGLE AUDIT, WHICH I ASSUME WE'LL HAVE BECAUSE OF, UM, ARC STUFF IS 3,800.
SO 64,200, WHICH IS, UH, AN INCREASE OF $1,400 OVER THIS YEAR'S FEE.
UM, AND AGAIN, YOU HAD THE CORRESPONDING AGENDA ITEM ON THE ECD AGENDA.
UH, 11 IS A PURCHASE UNDERGROUND PIPELINE CAMERA SYSTEM FOR THE WATER SERVICES DEPARTMENT AS PART OF THEIR CAPITAL BUDGET.
UM, AGAIN, THIS IS A MULTIFUNCTIONAL UNIT THAT IS USED ON A VARIETY OF, UH, THINGS BEYOND JUST, UH, SEWER INSPECTIONS, COMPLAINTS, LEAKS, EVERYTHING ELSE.
SO THIS WORK IN INSTEAD OF THE SMOKE TESTING OR KIND OF IN CONJUNCTION, WHAT'S THAT NOW? WILL YOU STILL DO SMOKE TESTING? STILL DO SMOKE SMOKE TESTING? SMOKE TESTING IS, UH, DIRECTLY RELATED TO MANHOLE TESTING.
THIS IS UNDERGROUND, UH, PIPELINE INSPECTION.
UH, KEEP IN MIND IT'S OPERATING UNDERWATER IN ONE OF THE HARSHEST ENVIRONMENTS.
UH, EQUIPMENT IS VERY HIGH END.
IT'S THE MARKET ON THESE CAMERA SYSTEMS, UH, WITH THE LAST CAMERA SYSTEM WE BOUGHT IN 2007.
SO, YOU KNOW, HOPEFULLY WE'LL HAVE THIS ANOTHER 15 YEARS TO REPLACE THAT SYSTEM.
THE MOST VALUABLE TOOLS IN ARSENAL DETERMINING, UH, EVERYTHING FROM CUSTOMER SERVICE LINE BLOCKAGES, UH, INSPECTIONS DEFINED, YOU KNOW, BROKEN PIPES, LEAKS, UH, ANY NEW DEVELOPMENT THAT PUTS PIPE IN THE GROUND BEFORE WE, BEFORE IT GETS TURNED OVER TO US TO ACCEPT INTO THE CITY'S INFRASTRUCTURE ASSETS.
WE DO INSPECTIONS THROUGH ALL THOSE PIPES, MAKE SURE IT MEETS ALL OUR STANDARDS.
SO PRETTY HEAVILY, UH, USED PIECE OF EQUIPMENT.
AND NOT A CHEAP PIECE OF EQUIP, NOT A CHEAP PIECE OF IT.
AND KEEP IN MIND, WE SPENT A LOT OF HOURS RESEARCHING.
YOU KNOW, I THINK BACK WHEN WE FIRST BROUGHT THIS UP, LAST YEAR, WE HAD BUDGETED ABOUT 400,000.
WE SPENT A LOT OF TIME BACK AND FORTH WITH THE MANUFACTURER TRYING TO WHITTLE IT DOWN TO WHERE WE COULD GET IT INSTILLED, YOU KNOW, THROUGH OUR JOBS.
UH, WE TALKED TO OTHER VENDORS AND THEY'RE ALL IN THAT SAME PRICE RANGE.
THE SYSTEM WE HAVE NOW IS A Q SYSTEM, UH, THEIR PROPOSED PRICE.
AND, AND KEEP IN MIND TOO, THIS IS THROUGH A PURCHASING CO-OP.
SO WE WENT WITH, IT'S A PUBLICLY, UH, ADVERTISED PROCESS THAT, SO WE WENT WITH THIS VENDOR.
WE DIDN'T GO WITH THE QS VENDOR BECAUSE OUR CUSTOMER SERVICE HAD GOTTEN SO BAD.
BUT ALL THAT TO SAY, WE PRICED A QS SYSTEM REPLACEMENT SYSTEM AND THEY WERE ABOUT $6,000 DIFFERENT.
SO I MEAN, IT'S THE MARKET, BUT YEAH.
SO WHO GETS TO DRIVE IT? WE HAVE TWO MAIN CREW THAT RUNS IT.
THEN, THEN YOU SEE THEN ON THE BOTTOM LEFT, THERE'S ALL THE STUFF THAT'S IN THAT TRUCK
[00:55:01]
AND HOW THEY MAN IT AND EVERYTHING.IT'S NOT JUST THE CAMERA SYSTEM.
RETRO AND ALL NEW EQUIPMENT GOING BACK IN.
IS THIS ONE TETHERED? KEEP THE VAN.
IT HAS A WINCHING SYSTEM, AS YOU CAN IMAGINE WITH A HIGH STRENGTH CABLE CABLING SYSTEM.
UH, AND THEN THE, I THINK THE LAST CONSENT ITEM YEAH.
IS, UH, APPROVAL TO PURCHASE A, UM, ENTER GREEN, WHICH IS NOT WHAT I WOULD KEEP WANTING TO SAY.
EVERGREEN ASPEN TRACTOR FOR THE PUBLIC WORKS DEPARTMENT.
THIS IS ACTUALLY WHEN WE TALKED TO YOU ABOUT THE C UM, CIP WAS IS PROGRAMMED IN THAT DOCUMENT FOR NEXT YEAR'S PURCHASE.
UM, AND TODD CAN COME UP AND, UH, TELL YOU HE'S BEEN RESEARCHING AND IDENTIFIED THIS UNIT AND FOR A LITTLE LESS MONEY THAT DOES WHAT HE THINKS IT NEEDS TO DO AND WE CAN GET IT IMMEDIATELY.
SO HISTORICALLY YOU'VE PROBABLY SEEN, WE'VE GOT A BIG FARM TRACTOR WITH AN ARM THAT DOES SOME BUSH HOG, ROUGH CUT MOWING, AND A LITTLE BIT OF TREE TRIMMING.
UH, THAT'S AN AFTERMARKET ADDITION TO A FARM TRACTOR.
AND IT'S NOT IDEAL FOR STABILITY AND WEAR ON DIFFERENT PARTS OF THE EQUIPMENT.
UH, CAN HAVE A LOT OF BREAKDOWNS AND THINGS RELATED TO JUST THE WAY IT'S SET UP.
WHILE IT WORKS, IT'S NOT IDEAL FOR ABOUT THE SAME AMOUNT OF MONEY.
UH, WE DECIDED TO GO AND LOOK AT DIFFERENT PURPOSE BUILT MACHINES.
SO THESE MACHINES ARE BUILT WITH THAT ARM IN MIND.
IT'S NOT AN ADD-ON TO ANOTHER PIECE OF EQUIPMENT.
UH, WE LOOKED AT THREE DIFFERENT PURPOSE-BUILT MACHINES THAT WE THOUGHT WOULD MEET OUR NEEDS.
ONE OF THEM, WE WERE ABLE TO QUICKLY EXCLUDE IT.
IT LOOKED NICE, BUT IT JUST DIDN'T HAVE THE PERFORMANCE.
UM, HOWEVER, THE, PROBABLY THE ONE THAT MY GROUP OF, UM, MY COMMITTEE OF
UM, PREFERRED IS, IS REALLY JUST FOR MOWING.
THIS ONE, UM, WAS PROBABLY A PRETTY CLOSE SECOND CHOICE FOR THEM.
UH, BUT IT'S A LITTLE LESS EXPENSIVE.
WHAT I LIKED ABOUT IT MOST WAS THE VERSATILITY.
IT'S GOT DIFFERENT ATTACHMENTS THAT CAN GO ON IT FOR DIFFERENT PURPOSES SO YOU CAN GET MORE BANG WITH ONE POWER PLANT MACHINE.
UM, SO WE, WE'VE KIND OF TALKED THROUGH ALL THAT AND THEY'VE ALL COME TO AGREE THAT THIS IS REALLY THE BEST DECISION FOR US.
AND, UH, TO BOOT, WE WERE ABLE TO SECURE THROUGH A LETTER OF INTENT, UM, A DEMO UNIT.
SO IT'S A 2-YEAR-OLD MACHINE THAT WE'D BE PURCHASING, BUT IT'S GOT 50 HOURS ON IT, WHICH REALLY ISN'T MUCH.
UM, YOU KNOW, IF, IF YOU COMPARE THAT TO A CAR, IT'D BE LIKE A 2-YEAR-OLD CAR WITH 2000 MILES ON IT.
IT'S REALLY LIGHTLY USED, UM, AT A LITTLE BIT OF A DISCOUNT AND, AND WE FEEL LIKE IT'S THE BEST PURCHASE FOR US.
IT ALSO ALLOWS US TO GET A MACHINE QUICKER THAN IF WE PLACE AN ORDER, WE COULD BE EIGHT TO 10 MONTHS OUT.
SO DO YOU HAVE WHAT I MEAN THAT YOU CAN'T JUST DRIVE THAT DOWN EVERY ROAD? ABSOLUTELY.
SO DO YOU HAVE WHAT YOU NEED TO PUT THAT ON TO GET THAT WILL ROAD ACROSS TOWN JUST LIKE OUR FARM TRACTORS DO? YOU'RE JUST GONNA WHEREVER.
YEAH, LIKE YEAH, IT'S NOW THE VENDOR IS IN CROSSVILLE.
IT WON'T DRIVE FROM CROSSVILLE.
IT'LL BE TRANSPORTED, BUT WE WILL FOR THE MAJORITY JUST DRIVE IT AROUND TOWN.
UNLESS IT NEEDS TO LEAVE TOWN TO BE SERVICED SOMEWHERE.
AND YOU HAVE LIKE AN ARM FOR MOWING AND AN ARM FOR TRIMMING A HEDGE.
AND SO IT'S, IT'S ALL THE SAME ARM, BUT THAT PIECE THAT YOU CAN'T REALLY SEE DOWN THERE IN THE TALL GRASS IS, IS A MOWING HEAD.
UM, EVEN THE MOWING HEAD, WE LIKED BETTER THAN SOME OF THE COMPETITORS BECAUSE IT, IT CAN ALMOST FINISH MOW CLEAN CUT GRASS, BUT IT CAN ALSO TRIM TREES.
SO WITHOUT HAVING TO CHANGE HEADS, THAT ONE HEAD HAS A LOT OF VERSATILITY.
UM, THE OTHER TWO ATTACHMENTS THAT WE'VE PROPOSED TO, UH, PURCHASE EXTRA TRUNK AND TREE PINCHER THROUGH SOME OF THE COST SAVINGS OF PURCHASING A DEMO, THE EXTRA TRUNK IS, IS LIKE A, A PINCHER.
SO IT CAN REACH UP, UP TO 26 FEET HIGH, HOLD AN EIGHT INCH LIMB, AND THEN PRUNE IT OFF ASSUMING THAT THE WEIGHT BALANCE IS ALL PROPER.
UM, SO WE SHOULD BE ABLE TO REMOVE HAZARDOUS LIMBS OR EVEN DO MORE TREE REMOVALS OURSELF WITH THAT ATTACHMENT.
AND THEN THE, UM, THE PINCHER OR THE, UM, TREE PINCHER OR TREE TR YEAH, I WANNA CALL IT A GRAPPLE BECAUSE THAT'S REALLY WHAT IT IS.
BUT THEY'VE GOT A UNIQUE NAME.
SO THAT MAY HAVE SOMETHING TO DO WITH THE NAME CHANGES OR DIFFERENCE IN VERNACULAR, UH, THAT THAT GRAPPLE IS A LITTLE BIT DIFFERENT THAN SOME OF OUR OTHER PIECES OF EQUIPMENT.
BUT WE DO TREE REMOVALS FROM THE HARPETH RIVER AND THINGS WHERE WE HAVE TO GET IN PEOPLE'S BACKYARDS AND TAKE AN ENTIRE TREE OUT OF THE RIVER.
MOST OF THE TIME IT'S JUST NOT
[01:00:01]
PRACTICAL.WE'D DO MORE DAMAGE THAN GOOD THIS MACHINE BECAUSE OF THOSE BIG WIDE TIRES AND ITS ABILITY TO KINDA DRIVE ON TURF WITHOUT DOING MUCH DAMAGE.
WE THOUGHT THAT WOULD BE A GOOD ATTACHMENT FOR US TO HAVE BECAUSE IT'LL HELP US MORE SAFELY RETRIEVE SOME OF THOSE TREES FROM THE RIVER AND THINGS AND, AND HOPEFULLY QUICKER.
AND SO THE FUNDING FOR THAT, IF YOU RECALL, WE'VE GOT SOME MONEY ALREADY RESERVED FOR REPLACEMENT OF THE TRACTOR THAT WE HAVE.
AND THEN THERE'S SOME YEAR END TRANSFER MONEY THAT WILL MAKE UP THE DIFFERENCE.
NEW BUSINESS IS THE CONSTRUCTION CONTRACT FOR THE CITY HALL OF RENOVATIONS.
UM, WE BID THAT EARLY MARCH SEVEN BIDDERS, UH, THE LOW BID BEAR IN CONSTRUCTION, 4 MILLION 2 86 200.
UM, WE'RE RECOMMENDING GOING WITH THE LOW BIDDER.
UM, THAT NUMBER INCLUDES ABOUT AN $85,000 CONTINGENCY.
WE'RE ASKING A FUNDING ALLOWANCE OF ANOTHER 115,000 TO GIVE US ABOUT A $200,000 CONTINGENCY ON THAT, WHICH IS ROUGHLY 5%.
UM, WITH THAT NUMBER, THE ONLY NUMBER WE DON'T HAVE YET IS, IS THE FURNITURE BID.
AND THAT IS COMING I THINK PROBABLY FOR YOUR NEXT MEETING.
BUT THE ESTIMATE THERE, IF, IF IT'S AT 500 FOR FURNITURE, YOU SEE ON PAGE 360 THERE, KIND OF THE TOTAL NUMBER OF PRICE, UH, FOR THE PROJECT GETS US TO ABOUT $5.4 MILLION, WHICH I THINK IS WHAT WE DISCUSSED DURING THE CIP MEETING.
THERE WAS AN ALTERNATE FOR DOORS WE'RE NOT RECOMMENDING, UH, THAT, SO IT'S THE BASE BID OF 4 MILLION 2 86, 200 PLUS THE CONTINGENCY ALLOWANCE IF APPROVED, THEY WILL PROBABLY START MID TO LATE MAY.
UH, WE WILL RELOCATE TECH AND PLANNING AND CODES AND THEY WILL ESSENTIALLY GUT AND DEMO AND DO THE WEST END OF THE FIRST FLOOR FIRST AND THEN AFTER THAT SEQUENCE OF SMALLER PHASE WORK, UH, OVER THE COURSE OF ROUGHLY A YEAR.
AND JUST FYI BARON CONSTRUCTION IS ACTUALLY, UM, THE OLD SULLIVAN DENTAL THING ON HARPETH DRIVE.
THERE WAS, IF YOU REMEMBER, THERE WAS AN OFFICE BUILDING APPROVED FOR CONSTRUCTION THERE.
THEY'VE ACTUALLY BOUGHT THAT PROPERTY AND PLAN TO BUILD THEIR OFFICE HEADQUARTERS THERE, HERE IN TOWN.
UM, COUPLE OTHER AGENDA ITEMS. WE'VE TALKED ABOUT N PASS, UH, MANAGEMENT PROFILE.
UM, MAY 9TH IS OUR NEXT BRIEFING IS THE FIFTH MONDAY IN APRIL.
SO WE FREEZING OUT INSTEAD TWO.
UM, JUST REMEMBER THAT IS RIGHT NOW THE, THE DATE WHEN, UM, TALK ABOUT MR. PATTON COMING AND TALKING ABOUT THE PUBLIC-PRIVATE TENNIS PARTNERSHIP.
WE'VE ALSO NOW TALKED ABOUT THE CITY MANAGER, RFP.
SO JUST I WOULD ASK YOU TO MAYBE LOOK AT YOUR, HOW MUCH TIME YOU GOT ALLOCATED THAT IN YOUR SCHEDULE THAT MORNING AND MAYBE EXTEND IT A LITTLE BIT BASED UPON THAT.
IS IT THE NINTH? NINTH, THE NINTH? I'M FREE.
WE'LL JUST GET THROUGH WHEN WE CAN.
UM, AND I DON'T KNOW WHAT ELSE IS ON THAT AGENDA.
MAYBE HOPE IT'S A SMALL AGENDA AND WE CAN SPEND MORE TIME ON THOSE TWO ITEMS. BUT JUST WANNA GIVE YOU, THAT'S WHERE WE'RE AT ON, ON THAT PROCESS.
I WILL HAVE ASKED HIM AND HOPEFULLY HE WILL PROVIDE, UM, HIS FINANCIAL KIND OF PROFORMA.
I THINK THAT'S THE, A BIG DEAL IN THIS PROCESS.
AND HE'S INDICATED, HE'S OBVIOUSLY HAS THAT.
SO I WILL GET THAT IN ADVANCE FOR YOU, UH, AS FAR IN ADVANCE AS I CAN.
UM, BUT ANYWAY, SO THAT'S WHERE THAT STANDS.
UH, AND THEN WE'LL GO FROM THERE.
AND I KNOW YOU GOTTA LOSE, SO WE WANNA TAKE A FEW MINUTES TO TALK ABOUT, COULD I TALK A LITTLE BIT ABOUT THE RACKET FACILITY, UM, PARTNERSHIP THAT KIRK AND I HAD A REALLY GOOD MEETING THIS WEEK AND WE, YOU SPENT A LOT OF TIME WITH ME ANSWERING MY QUESTIONS.
SO I JUST WANNA SAY THAT, UM, FOR THE GROUP, I JUST WANTED TO SHARE A COUPLE THOUGHTS THAT I HAD WITH THE GROUP WHILE WE WERE TOGETHER AND LIGHT OF OUR MEETING IN TWO WEEKS.
WOULD THAT BE OKAY WHILE WE HAD THE TIME TOGETHER? YEAH, WE DON'T HAVE MUCH TIME THOUGH.
'CAUSE I KNOW COMMISSIONER MCMILLAN NEEDS TO OKAY.
UM, SO I THINK THAT THERE IS A POTENTIALLY GOOD DEAL ON THE TABLE HERE AND I JUST WANT TO MAKE SURE THAT WE CAN BALANCE IT.
UM, WE WANT TO MAKE SURE THAT OUR PRIVATE INVESTOR CAN, UM, GET THEIR RETURN, HIS RETURN, BUT WE ALSO WANNA MAKE SURE THAT OUR TAXPAYERS WILL GET THEIR RETURN AS WELL.
SO, UM, IN ORDER TO REACH THE GOAL OF BOTH, UM, INVESTOR AND TAXPAYER, MAKING SURE THAT THEY ARE, UM, MADE WHOLE, UM, I THINK WE NEED TO PROBABLY MODIFY SOME OF THE DEAL POINTS THAT HAVE BEEN PRESENTED, UM, AND DISCUSS THAT UPFRONT BEFORE WE GET INTO DISCUSSIONS WITH MR. PATTON OR SIGN THAT 90 DAY AGREEMENT.
[01:05:01]
WE NEED TO GET THE PRO FORMA, THAT'S FOR ME MOST IMPORTANT BECAUSE WE CAN'T MAKE A DECISION IF WE DON'T HAVE THAT INFORMATION.AND THAT'S REALLY IMPORTANT TO KNOW WHERE HIS FEE STRUCTURE IS AND WHERE HIS MONEY'S COMING FROM AND HOW MUCH HE'S CHARGING TO ALL OF, UM, THE PATRONS.
AND THEN SECONDLY, AGAIN, LIKE I STATED, THAT WE NEED TO MAKE SURE THAT THE TAXPAYERS ARE GETTING THEIR RETURN BACK, UM, ON THEIR INVESTMENT.
AND THEN ALSO FOR BRENTWOOD RESIDENTS TO HAVE FULL PRIORITY ACCESS TO THE COURTS.
AND IF THE COURTS DON'T, IF THE SLOTS DON'T GET FILLED, THEN OF COURSE THEY COULD BE OPEN TO ANY PATRON WHO IS GOING TO PAY LIKE THREE OR FIVE DAYS OUT DEPENDING ON HOW THE SOFTWARE COULD MAKE THAT WORK.
AND THEN LASTLY WITH, UM, TIME VALUE OF MONEY AND JUST THE CHANGING ENVIRONMENT THAT WE FIND OURSELVES IN, I THINK THAT THE TERM OF 25 YEARS IS TOO LONG.
AND THINK SOMETHING MORE ALONG THE LINES OF 18 WOULD, UM, SATISFY THE NEEDS OF THE RESIDENTS A LITTLE BIT BETTER THAN THE 25 YEAR TERM.
SO THOSE ARE SOME THINGS I JUST WANTED TO SHARE WHILE WE HAD A MOMENT TO TALK ABOUT IT AND LET YOU ALL THINK ABOUT IT.
AND I'M SURE YOU'VE LOOKED AT THE, UM, AGREEMENT AND THEN, UM, AS WE COME INTO THE, UH, NEXT MEETING WITH PATTON, MAYBE YOU COULD THINK ABOUT THOSE THINGS AND SEE HOW WE WOULD TALK TO HIM ABOUT THAT.
WELL, I DON'T THINK WE NEED NECESSARILY HAVE TO HAVE COME TO MR. PATTON WITH THE GROUP, THINK WE'LL EACH HAVE OUR OWN QUESTIONS AND I'M EXCITED ABOUT HIS PROPOSAL AND I WANT TO HEAR MORE ABOUT THE THIRD ONE.
UH, I I DON'T WANT TO SETTLE ON ANY OF THAT UNTIL I'VE TALKED TO HIM.
AND I THINK WE'LL ALL HAVE DIFFERENT QUESTIONS.
THERE ARE A LOT OF GOOD QUESTIONS.
YOU'VE GOT, SOME OF US WILL HAVE THE SAME ONES, BUT I DON'T SEE ANY POINT IN OUR COMING TO A RECONCILIATION TODAY OF POINTS THAT WE NEED TO ADDRESS WITH HIM WHEN WE HAVEN'T EVEN TALKED TO HIM YET.
YOU KNOW, HE, HE MAY COME IN AND TELL US A LOT THE ANSWERS THAT WHEN HE SITS DOWN, PROBABLY NOT.
I, I DO HAVE A QUESTION THAT I DON'T QUITE UNDERSTAND THAT I'D LIKE TO KNOW BEFORE HE COMES IN.
SO TAKING OUT, YOU KNOW, THE ROAD AND THE PARK BUILT, YOU KNOW, OFFICES FOR ESTIMATING 12 MILLION, 6 MILLION FROM A PARTNER.
I MEAN IT WOULD BE MORE THAN 12, BUT JUST NUMBERS 6 MILLION EXACTLY.
FROM A PARTNER, 6 MILLION FROM US BASED ON WHAT I'M READING IS HE'S PROJECTING TO GET ABOUT A MILLION MAYBE OR 900 PLUS THOUSAND OR WHATEVER IS HE PROPOSING EVERY YEAR TO TAKE THE FIRST 900,000.
AND THEN NOT UNTIL AFTER 900,000 IS MADE, WE THEN SPLIT ANYTHING BEYOND THAT.
THAT'S THE PROPOSAL THAT HE IS, YES.
SO HE WOULD GET PAID FULLY, GET PAID BACK FULLY LONG BEFORE WE WOULD, HE WOULD, I MEAN, AND AGAIN, I'M JUST, THIS IS HIS PROPOSAL.
I'M NOT SAYING THAT'S WHAT I THINK WE SHOULD ACCEPT
AND THEN AFTER THAT, WOULD ANYTHING, ANY PROFIT, I'M NOT SURE THAT'S THE RIGHT WORD, BUT PROFIT OVER 900,000 WOULD THEN BE SPLIT BASED UPON THE ACTUAL, UM, PRO RATA SHARE OF EACH PARTY'S CONTRIBUTION TOWARDS IT.
SO IF IT'S SIX 12 MILLION, 6, 6 50, 50 AFTER THE 900,000.
THAT'S A LOT TOOK TO KIRK AND I FIRST, KIRK AND I TALKED ABOUT THAT.
WE HAD A GOOD DISCUSSION AND, AND I, AND I APPRECIATE YOU ANSWERING 'EM AGAIN ALL MY QUESTIONS.
BUT OVER A LIFE OF 25 YEARS, THAT'S EFFECTIVELY $23.75 MILLION IF YOU ASSUME THAT IT'S A MILLION DOLLARS A YEAR.
THAT'S BROUGHT INTO THE FACILITY AND THE AD HOC COMMITTEE'S, UM, PRO FORMA SAID THAT IT WOULD BE AROUND 700 TO $750,000 A YEAR.
AND I KNOW THAT PRO FORMA REALLY WELL BECAUSE I SAT IN THE MEETINGS WHERE IT WAS DEVELOPED.
SO I'M VERY CURIOUS TO SEE WHAT PRO FORMA WOULD BE ABLE TO BRING IN THOSE BIGGER NUMBERS AND WHAT THAT STRATEGY WOULD LOOK LIKE.
UM, AND THEN BECAUSE OF THE PROPOSED SPLIT, ONCE YOU REACH, IF EVEN IF YOU GO PAST THE CONCEPT OF IT BEING $1 MILLION A YEAR, YOU'RE STILL SPLITTING THAT OVERAGE 50 50.
SO THEN THAT CREATES THE SUM, THE BALANCE CONTINUES.
IT DOESN'T CHANGE THE BALANCE.
IT REINFORCES THE BALANCE OF THE MONEY PROFIT SHARING.
AGAIN, THAT'S THE INITIAL PROPOSAL, RIGHT.
WHICH IF YOU MOVE FORWARD WITH SOME DIRECTIONS FROM YOU, WE NEGOTIATE THAT, THAT YOU HAVE FOR US.
YOU SAID RACKET FACILITY UPDATE ON NEXT STEP? WELL THAT'S MR. PATTON.
OH, JUST, JUST A REMINDER THAT THAT'S THE PLAN ABOUT THAT OTHER GROUP.
THE OTHER GROUP INFORMATION AND AGAIN, I DON'T, UM, THERE'S TWO PARTS OF WHAT THEY WOULD DO.
ONE IS THEY WOULD BE WILLING TO UPFRONT THE INITIAL CONSTRUCTION COSTS
[01:10:01]
AND THEN YOU WOULD LEASE IT BACK FROM THEM OVER A 30 YEAR PERIOD.I DON'T KNOW THAT THAT MAKES SENSE FOR US SIMPLY BECAUSE THEIR FINANCING RATE IS GONNA BE HIGHER THAN IF WE JUST BORROWED THE MONEY OURSELVES.
THAT COST FINES IS SIGNIFICANTLY HIGHER.
AND IT'S ALL GONNA BE, IT'S STILL A CAPITAL LEASE.
LIKE THAT IS GONNA BE A DEBT ON YOUR BOOKS REGARDLESS IF IT'S OUR BONDS OR THEIR BONDS.
SO I JUST DON'T, THAT WORKS FOR A COMMUNITY THAT OTHERWISE WOULD NOT BE ABLE TO DO IT.
SO THAT PART I DON'T THINK MAKES SENSE.
THE OTHER ARM OF THAT IS, IS THEY HAVE COMPANIES THEY WORK WITH THAT PRIVATELY MANAGE FACILITIES.
SO IF WE WERE GONNA DO IT AND MAN AND OPERATE IT OURSELVES, THAT MIGHT BE AN OPTION OF A PRIVATE MANAGEMENT COMPANY THAT THE EMPLOYEES ARE THEIRS.
WE WOULD BE ABLE TO STILL KIND OF BETTER CONTROL THE POLICIES AND YOU WOULD BE ESSENTIALLY PAYING THEM A MANAGEMENT FEE EVERY YEAR.
BUT YOU WOULD KIND OF OFFLOAD THAT, THAT OPERATING KINDA RISK, NOT THE RISK.
'CAUSE OBVIOUSLY IF IT DOESN'T MAKE MONEY, WE'RE STILL FINANCIALLY RESPONSIBLE.
BUT EVEN WITH PATENT, WE'RE PAYING A MANAGEMENT FEE.
THAT WOULD BE PART OF INTO THE OPERATING COST OF THE THING.
SO THE, THE, YEAH, I MEAN THAT WOULD BE AN OPERATING COST OF THE FACILITY.
THE MANAGEMENT FEE IS AN OPERATING COST.
SO WE COULD DO IT WITH WHATEVER THE OTHER GROUP IS, PAY FOR IT OURSELVES SOMEHOW.
I HAVEN'T EXPLORED EXACTLY WHAT THAT LOOKS LIKE.
THEY, I AT ALLISON'S A LOT OF DIFFERENT MANAGEMENT COMPANIES YEAH.
THAT WOULD DO THAT KIND OF THING.
THAT WOULD TAKE THE RISK OF THAT SIDE OF IT.
WELL THEY WOULDN'T TAKE THE FINANCIAL RISK.
BUT THEY WOULD TAKE THE EMPLOYEE PART OF THE, WE WOULDN'T HAVE MORE FTES AND SO FORTH.
AND YOU SAID YOU WOULD LOOK INTO SOME OF THOSE.
YEAH, THEY'D GIMME A COUPLE NAMES AND I WAS JUST GONNA CALL 'EM AND SEE EXACTLY.
WE'D LIKE, SHOULD WE SUBMIT SOME, IF WE HAVE QUESTIONS SPECIFIC ONES FOR UH, MR. PATTON KINDA SUBMIT 'EM SO THAT HE CAN COME PREPARED TO ANSWER THEM? OR IS IT BEST TO JUST HIT HIM WITH IT AND SEE WHAT HE SAYS? I DON'T DO THINK, I THINK IT MATTERS EITHER WAY.
I THINK HE'LL, I DON'T THINK IT MATTERS EITHER WAY.
YOU DON'T, HE WILL BE, UM, PREPARED, VERY WELL VERSED ON YEAH.
I MEAN WHEN I MET WITH HIM I SAID, LISTEN, YOU'RE GONNA DEAL WITH THE FINANCIALS, YOU KNOW, BACK UP THROUGH THE IDEA THAT YOU'RE EVEN GONNA GENERATE YOUR RETURN, LET ALONE SOME RETURN FOR US.
AND THE ISSUE OF RESIDENCY AND PRIORITY AND HOW YOU, 'CAUSE I MEAN THAT'S THE TWO BIG ISSUES I THINK.
I THINK, I THINK HE, WHEN YOU READ HIS PROPOSAL, HE'S OBVIOUSLY A VERY SHARP INDIVIDUAL AND, AND AGAIN TOO, HE'S GONNA WATCH THIS BRIEFING.
HE'S GONNA SAY WHAT COMES UP AND, AND I DO THINK THERE'S A LOT OF GREAT THINGS.
THE 900,000 SEEMS A BIT STEEP TO ME IN THE 25 YEARS OR SEEMS A BIT STEEP.
SO IF HE'S WATCHING THIS OR WE'RE TALKING TO HIM, I THINK THOSE ARE TWO THINGS AND I DON'T THINK WE HAVE TO AGREE ON EVERYTHING.
WE ASK THESE QUESTIONS SO THEY COME I THINK HAVE TO AGAINST THE FACT SHOULD TALK ABOUT NOT GIVING UP $6 MILLION EITHER.
I MEAN, I'M SORRY, COULD YOU REPEAT WHAT YOU SAID? THE INITIAL, YOU KNOW, WE'RE SAVING 6 MILLION SO YEAH.
I, I NEED TO SEE ALL OF THIS STUFF IN BLACK AND WHITE IN FRONT OF ME.
YOU'RE FOREGOING A LITTLE BIT OF CAPITAL AND SHIFTING A HUNDRED PERCENT OF THE CAP OF THE OPERATING RISK.
'CAUSE IN THAT CASE WITH PATENT YEAH.
IF IT DIDN'T MAKE MONEY, THAT'S ON HIM, NOT ON US.
AND I THINK THE ONLY WAY, AND THIS IS MY ONE OPINION OF SEVEN, RIGHT? UM, BUT HAVE, HAVING DONE A LOT OF TRANSACTIONS, THE ONLY WAY WE WILL EVER GET A DEAL DONE, UH, IS TO AGREE ON SOME DEAL POINTS AT A HIGH LEVEL.
UM, AS KIND OF OUTLINED IN THIS NON-BINDING LETTER OF INTENT.
UH, BUT THEN THE DEVIL IS IN THE DETAILS, THE SEVEN OF US.
UM, WE'RE NOT GONNA BE IN THERE NEGOTIATING, UH, ALL THE LITTLE NIS AND GNATS, UH, IN THE DEFINITIVE AGREEMENT.
WE WOULD NEVER, UH, GET THAT DONE.
UM, IT WILL ALL BE LIKE, YOU KNOW, WHATEVER BEFORE WE GET THAT DONE.
SO, UH, IF IN FACT THIS DOES MAKE SENSE AT SOME LEVEL, I THINK WE NEED TO GET THOSE DEAL POINTS DONE.
UH, IN THE NON-BINDING LETTER OF INTENT.
UH, AND THEN IT'S TIME TO PUSH IT TO THE ATTORNEYS, UH, AND GET THEM TO WORK OUT THE THOSE DETAILS.
BUT IF WE DO THE 90 DAY NON-BINDING, IF WE SIGN IT, YOU CAN'T EVEN INVESTIGATE US DOING IT ON OUR OWN AND OUTSOURCING A MANAGEMENT.
IS THAT CORRECT? LIKE A DIF DIFFERENT MANAGEMENT COMPANY.
'CAUSE THAT'S ANOTHER, YOU CAN DO THAT BECAUSE I DON'T THINK THAT'S ANOTHER PRIVATE PARTNERSHIP IN TERMS OF SAME THING.
WE'RE LOCKED UP TO WHERE WE CAN'T NEGOTIATE WITH ANOTHER, UH, INVESTOR OUTSIDE.
AND I WOULDN'T, I DON'T THINK I COULD NEGOTIATE THE, EVEN THE CAPITAL LEASE IDEA OF THE SIT OF THE OTHER ONE, BUT JUST THE INVESTIGATE THE POTENTIAL FOR PRIVATE MANAGEMENT.
BUT, BUT THE NON-BINDING LETTER OF INTENT, UH, IS A STEP OF GOOD FAITH THAT SAYS, HEY, WE'RE SERIOUS ABOUT THIS.
UH, AND HE SAYS HE'S SERIOUS ABOUT THIS BECAUSE THERE'S INVESTMENT ON OUR PART WITH RESOURCES.
[01:15:01]
UM, AND THIS IS A DIFFERENT TRANSACTION THAN WE'VE EVER DONE BEFORE.I MEAN, BRENTWOOD BALL CLUB, UH, IS LIKE PROBABLY THE BIGGEST PUBLIC PRIVATE PARTNERSHIP WE'VE DONE.
BUT ALL THEY'VE DONE IS THEY'VE JUST WRITTEN US A CHECK.
WE HAD A LITTLE AGREEMENT, BUT YEAH.
BUT THIS WILL BE SIGNIFICANTLY MORE.
AND IT'S A PRETTY HIGH, UH, HURDLE TO GET THROUGH.
I BELIEVE IT CAN BE DONE IF THERE'S A GOOD DEAL TO BE HAD.
BUT I THINK WE'VE GOTTA GET THE DEAL POINTS THAT ARE IMPORTANT TO US IN THE NON-BINDING LETTER OF INTENT THEN UM, THE DETAILS HAPPEN AFTER THAT.
AND I DO, WE HAD A BIG AGREEMENT WITH THE COUNTY WHEN THE REC, THE UM, UH, INDOOR SOCCER ARENA WAS BUILT.
BUT THAT WASN'T PUBLIC PRIVATE.
WE HAVE ENTERED THESE PARTNERSHIPS.
BUT THOSE ARE PUBLIC PUBLIC, A LITTLE SIGNIFICANT.
AND WE WEREN'T TAKING ANY, WE DIDN'T GET ANY PROFIT FROM THAT NEGOTIATION.
WE DON'T HAVE ANY EXPENSES EITHER.
SO, YOU KNOW, BUT YEAH, I THINK WHAT'S KEY TO WHAT COMMISSIONER SPEAR SAID ON THE PRO FORMA, PART OF WHAT I WANNA SEE IS IF, IF AD HOC COMMITTEE ESTIMATED 700,000 OR WHATEVER A YEAR AND HE'S AT UM, YOU KNOW, 900,000, A MILLION, PRETTY BIG BUMP, UM, I'D LIKE TO KIND OF KNOW CONCEPTUALLY IF HE'S LOOKING AT IT MORE AS A PRIVATE CLUB.
'CAUSE I THINK THE INTENT OF THE COMMISSION AND THE CITY IS IT'S STILL GOTTA BE YEAH.
ACCESSIBLE TO THE GENERAL PUBLIC AND NOT HAVE TO PAY BIG, BIG, BIG FEES.
ANY OF THESE, YOU KNOW, THERE IS A COST OF PLAYING TENNIS AND THERE'S A COST OF PLAYING TENNIS INDOORS THAT EVERYBODY EXPECTS WHETHER YOU'RE PLAYING AT THE REC CENTER OR ANYWHERE.
I MEAN I PAY IT WHEN I'M DOWN IN NASHVILLE, WHATEVER.
BUT KEEPING IT ACCESSIBLE WITHOUT IT FEELING LIKE A BIG BUY-IN LIKE A PRIVATE CLUB.
SO IF HE'S GETTING TO THOSE NUMBERS AND IT'S, THAT'S A DIFFERENT CONCEPT THAN MAYBE WE WERE ENVISIONING, UM, THEN, THEN THAT'S A WE NEED TO TALK ABOUT THAT.
WELL I THINK IT'S CLEAR THERE IS SOME MEMBERSHIP BASIS IN HIS STRUCTURE.
UM, BUT WHAT DOES THAT LOOK LIKE? RIGHT.
BECAUSE WE NEED TO MAKE SURE WE'RE NOT GETTING AWAY FROM THE RIGHT AND THAT'S PART OF THE DISCUSSION.
AND THE OTHER PART WOULD BE THE, UH, THE GOVERNANCE STRUCTURE IN TERMS OF CAN'T, CAN'T BIND HIM TOO MUCH OPERATIONALLY THAT HE CAN'T MAKE HIS MONEY.
BUT THERE SHOULD BE SOME CERTAIN ASPECTS OF IT THAT REQUIRES SOME CITY IMPROVEMENT.
UM, SO I DUNNO, RICHARD, I THINK I'M JUST GONNA LET YOU KIND OF GO AND I'LL JUMP IN AS NEED BE.
UM, SO I KNOW HOW MUCH YOU'RE AWARE OF HOW WE DO EXTRA DUTY EMPLOYMENT OUTSIDE ENTITIES HIRING POLICE OFFICERS DO THAT TODAY IS SOMEBODY ACTUALLY JUST CALLS INTO THE POLICE DEPARTMENT AND SAYS, I HEY I WANNA HIRE A POLICE OFFICER FOR THIS EVENT.
USUALLY IT'S CHURCHES SCHOOLS, BUT THEN THERE'S SOME PRIVATE ENTITIES THAT HIRES SOME RETAILERS AROUND THE HOLIDAYS.
THAT KIND OF STUFF WE SEND THEM TO.
CURRENTLY IT'S STEVE PEP AND MISS THE UH, PERSON THAT'S IN THAT ROLE WHO FILLS THE EXTRA JOB FOR SCHEDULING IT.
BUT THAT'S THE ONLY INVOLVEMENT WE HAVE AS FAR AS PAYMENT AND ALL THAT KIND OF STUFF THAT'S OUTSIDE OF WHAT WE DO.
THAT'S HANDLED BETWEEN THE ENTITY HIRING THE OFFICER AND THE OFFICER.
WE SET THE RATE AT $50 AN HOUR, BUT NONE OF THE MONEY TRAVELS THROUGH THE CITY.
IT DOESN'T TRAVEL THROUGH US AT ALL.
IT'S BETWEEN THE ENTITY AND THE OFFICER.
THE QUESTION HAS COME UP RECENTLY THAT WHAT HAPPENS IF THAT OFFICER GETS HURT WHILE PERFORMING THAT DUTY? AND THERE'S NOT A SIMPLE QUE THERE'S NOT A SIMPLE ANSWER, BUT BASICALLY IF THEY WERE WORKING AT BRENTWOOD BAPTIST DIRECTING TRAFFIC AND SAW A CRIME COMMITTED, GOT INVOLVED AND GOT INJURED, SOMEHOW WE THINK THEY WOULD BE COVERED BECAUSE THEY'RE ACTING AS A POLICE OFFICER.
IF THEY'RE WORKING FOR THAT PRIVATE ENTITY DIRECTING TRAFFIC AND THEY STEP IN A HOLE AND BREAK THEIR ANKLE, THEY'RE NOT GONNA BE COVERED BY WORKERS' COMPENSATION AND THEY WOULD BE OUT EMPLOYMENT FOR MONTHS MAYBE AND HAVE NO INCOME.
SO WE'RE TRYING TO CLOSE THAT LOOPHOLE.
HOW DO WE MAKE SURE THAT THEY ARE, YOU KNOW, THEY'RE STILL WORKING AS A POLICE OFFICER, BUT BECAUSE THEY'RE NOT WORKING FOR US, THEY'RE NOT NOT WORKING FOR THE CITY, THEY'RE NOT COVERED BY WORKERS' COMP.
SO WE'RE TRYING TO MAKE SURE THAT THEY WOULD HAVE COVERAGE AND MAKE SURE THAT THEY'RE COVERED.
UM, WE THINK THAT UM, YOU KNOW, WE WORK ABOUT 5,000 EXTRA HOURS A YEAR THAT'S QUITE A BIT BETWEEN CHURCHES AND SCHOOLS AND YOU KNOW, WE HAVE SOME PRIVATE INDIVIDUALS THAT HIRE US.
UM, SOMEBODY HAVING A PARTY AND WE TRY TO VET THOSE TO MAKE SURE THAT WE SHOULD BE INVOLVED IN THOSE PARTIES, MAKE SURE IT'S NOT SOMEBODY SELLING THEIR FOOD.
FAKE GUCCI PURSES,
WHY DO YOU KEEP POINTING? IS THERE SOMETHING I DON'T KNOW.
UM, NOTHING, NOTHING TO SAY HERE.
AND CURRENTLY THE CITY DOES NOT COLLECT ANY FEES.
THEY DON'T MAKE ANY MONEY OFF OF THIS.
[01:20:01]
THE PATROL CAR OR ANY OF THAT KIND OF STUFF.AND MOST OF THEM ARE INVOLVING A CAR OR IS IT JUST TRAFFIC STOLEN? MOST OF THEM ARE INVOLVING A CAR.
MOST PEOPLE WANT THE CAR THERE.
SO, YOU KNOW, OBVIOUSLY I, I TALKED ABOUT, WE WE'RE CONCERNED THAT THEY'RE NOT COVERED UP IT'S COMP.
SO WE'RE TRYING TO FIGURE OUT IS THERE A BETTER WAY TO DO THIS TO MAKE SURE THAT THEY'RE COVERED WITH SOME KIND OF WORKERS' COMP INSURANCE.
AT THE SAME TIME WE WERE LOOKING TO INCREASE THE RATE THAT WE CHARGE.
WE HAVEN'T INCREASED THAT RATE IN 12 YEARS.
OBVIOUSLY THINGS HAVE CHANGED A LOT IN 12 YEARS.
SO WE'RE TRYING TO GET THE OFFICERS A LITTLE MORE MONEY WORKING THOSE EXTRA JOBS.
SO WE COULD HIRE A, UM, AN OUTSIDE A THIRD PARTY FIRM TO HELP US MANAGE EXTRA DUTY EMPLOYMENT.
THAT OUTSIDE FIRM WOULD DO THE SCHEDULING.
WE DO THE INVOICING, BILLING, ALL THOSE KIND OF THINGS FOR US.
BUT WE WOULD HAVE TO RUN THE PAYMENT THROUGH THE CITY.
SO IN OTHER WORDS, THE OFFICER WOULD SIT, WOULD GET THAT EXTRA DUTY EMPLOYMENT ON THEIR PAYCHECK AND THEN THAT THIRD PARTY VENDOR WOULD BE RESPONSIBLE FOR COLLECTING THE MONEY FROM THE ENTITY AND GETTING IT TO THE CITY.
OBVIOUSLY THERE'S A FEE FOR THAT.
THEY WANT TO CHARGE ABOUT 10%, SOMETHING LIKE THAT.
AND THEN WE WOULD HAVE TO START ADDING IN SOME FEES TO COVER THE CITY'S COSTS.
SO 'CAUSE THEY WOULD BE COVERED IF, IF THE PAYMENT GOES TO THE CITY, THEY WOULD NOW BE COVERED BY CITY'S WORKERS' COMP INSURANCE.
IS IT EXTRA DUTY SOLUTIONS? WE LOOKED AT EXTRA DUTY SOLUTIONS AND OFF-DUTY MANAGEMENTS, THE TWO COMPANIES THAT WE'VE TALKED TO SO FAR, AND ACCORDING TO PUBLIC ENTITY PARTNERS, THIS IS THE ONLY WAY TO ENSURE THAT OFFICERS ARE COVERED BY WORKERS' COMP BY DOING, MAKING SURE THE MONEY GOES THROUGH THE CITY.
SO THAT'S WHAT WE'RE LOOKING AT TRYING TO DO.
UM, BUT IT WOULD COME THROUGH AS A, UH, 10 99 PAYMENT AND IT WOULDN'T CO OR WOULD IT COME THROUGH? IT HAVE TO GO THROUGH PAYROLL.
SO THAT CHANGES, UM, CHANGES EVERYTHING.
BECAUSE WHAT'S NETTED TO THAT OFFICER, UH, WOULD WIND UP BEING DIFFERENT.
BUT THEY WOULDN'T HAVE THE, UH, THE TAX LIABILITY AT THE END EITHER.
BUT THE AS YES, EXACTLY RIGHT.
BUT ANY TYPES OF, UH, OFF DUTY EMPLOYMENT WHEN YOU ALL ARE NOT ALLOWED TO WEAR YOUR UNIFORMS OR DON'T WEAR YOUR UNIFORMS. THERE ARE SOME OCCASIONS WHERE PEOPLE WANT US TO NOT WEAR A UNIFORM.
WE HAVE PEOPLE, WE HAVE PEOPLE TODAY IN CHURCHES IN PLAIN CLOTHES.
WE HAVE A UNIFORM PRESENCE OUTSIDE.
WE HAVE A PLAIN CLOSE PRESENCE INSIDE.
SO, BUT YOU DON'T WORK LIKE IT'S BOUNCERS AT CLUBS? NO.
'CAUSE I WAS GONNA SAY THAT IF YOU RUN THIS THROUGH THE SAND, I ANY EXTRA MONEY FOR THAT
AND THEN, I MEAN, AND I'M JUST THINKING 'CAUSE WE'VE DONE STUDIES TO SAY WHAT'S THE AVERAGE PAY IN FRANKLIN MURFREESBORO, GERMANTOWN, YOU KNOW, TO SEE HOW WE'RE, IF WE RUN IT THROUGH THE CITY, DOES THAT NOT PUSH US UP? WELL, IT WOULD BE, UM, IF YOU JUST LOOKED AT GROSS PAYROLL IN THE POLICE DEPARTMENT.
BUT IT WOULD BE A SEPARATE, UM, WHAT WE CALL A TYPE CODE.
SO IT WOULDN'T JUST BE PAID OUT OF THE BASE SALARY LINE ITEM.
IT'D BE A SEPARATE LINE ITEM THAT YOU COULD IDENTIFY AND THEN THERE WOULD BE A CORRESPONDING REVENUE EXTRA DUTY.
UM, SO, AND IT WOULDN'T, WE WOULDN'T, WE'D BE ABLE TO ISOLATE IT AND JUST SAY, WHAT'S THAT OFFICER'S HOURLY RATE? IT WOULDN'T BE FACTORED INTO THAT.
WE COULD ISOLATE THAT, BUT IMPACT, UM, PENSION AND WELL THAT'S, YEAH.
THAT'S, THAT'S, THAT'S THE ISSUE HERE IS RIGHT.
SO IF WE RUN IT THROUGH PAYROLL, I MEAN, OUR ASSUMPTION IS IS THAT, AND THAT'S KIND OF WHAT WE WANT TO HEAR FROM YOU TO MAKE SURE AS WE GO FORWARD, WE'RE NOT READY TO SAY WE'RE GONNA START THIS ANYTIME SOON.
WE'LL, WE'LL BRING A WHOLE PROGRAM BACK TO YOU FOR APPROVAL AND IN THE NEXT FEW MONTHS OR SO.
BUT GOING INTO THIS, WE NEED TO MAKE SURE THAT OUR ASSUMPTION IS, IS THE SAME AS YOURS, WHICH IS HOWEVER THIS IS STRUCTURED, WHATEVER CITY OBLIGATIONS ARE RELATIVE TO PENSION, UH, OUR SHARE OF, OF FICA THE WORKERS' COMP PREMIUM ON ALL THAT, THAT THAT'S GOTTA BE PAID BY THE, PER THE GROUP HIRING IT AND NOT IN ANY WAY SUBSIDIZED BY THE GENERAL TAXPAYER.
SHE'D HAVE PAID BY THE GROUP, UH, OR BY THE OFFICER.
IT'S COMING OUTTA ONE OF THOSE TWO.
BUT THERE ARE CERTAIN THINGS THAT CAN'T COME OUT OF THE OFFICER.
I MEAN, THE OFFICER WILL HAVE THEIR SHERIFF FICA, IT'LL BE NETTED ONE WAY OR ANOTHER FROM ONE OF THE TWO.
BUT IT'S GOTTA BE DONE THE SAME WAY WE WOULD DO ANY OTHER PAY.
SO IF, YEAH, TAKE TCRS AND WE HAVE A CALL TODAY WITH TCRS TO KIND OF, WE'RE GETTING DIFFERENT ANSWERS AS TO WHETHER THIS IS PENSIONABLE WAGES OR NOT.
BUT IF IT IS, AND IT'S A LEGACY EMPLOYEE, NON-CONTRIBUTORY THAT'S 14.5%.
AND THAT CAN SIGNIFICANTLY SKEW
[01:25:01]
OUR RESERVE.UM, UH, AND OUR COVERAGE, WELL I'M SAYING WE WOULD, WE WOULD HAVE TO CONTRIBUTE THAT.
SO WE WOULD HAVE TO CHARGE THAT TO THE ENTITY, TO A PRIVATE COMPANY TO THE ENTITY.
SO YOU ADD 15 POINT A HALF PERCENT THERE, YOU ADD SEVEN AND A AND 7.65 FOR FICA, I THINK 2.8% FOR, UM, WORKERS' COMP, MAYBE A VEHICLE FEE.
NOW THAT MAY BE A FLAT RATE, NOT AN HOURLY RATE.
AND THEN THIS OFF-DUTY MANAGEMENT COMPANY'S FEE ON TOP OF THAT.
AND ALL OF A SUDDEN JUST THE CURRENT RATE OF $50 AN HOUR ALL OF A SUDDEN BECOMES $65 AN HOUR, WHICH MAY PRICE US OUT OF THE MARKET AND OR LIMIT ANY ABILITY TO RAISE THE ACTUAL AMOUNT THAT OFFICER GETS THIS OFF OUT OF THE CITY COMPANY.
ARE THEY AUDITED THE SAME WAY WE ARE.
5,000 HOURS THAT COULD BE RIGHT FOR SOME KINDA CORRUPTIONS FROM WHAT DO WE KNOW ABOUT THESE FIRMS? WELL THAT WOULD ALL BE, I MEAN, THERE'D BE A CONTRACT WITH THEM THAT WOULD HAVE ALL THE DIFFERENT FINANCIAL REPORTING AND AUDITING OUR ACCESS TO THEIR RECORDS AND ALL THAT KIND.
THIS SOUNDS WRONG WHEN I SAY IT, BUT IN A WAY THOUGH, THE OFFICERS NEED THIS.
I MEAN, NOT NOT THIS PROGRAM, BUT THEY NEED THE EX, SOME OF 'EM NEED THE EXTRA HOURS TO SURE.
AND I MEAN, WE HAVE QUITE A FEW PEOPLE THAT RELY ON THIS EXTRA-DUTY INCOME TO MAKE ENDS MEET RIGHT THERE GUYS THAT WORK A LOT HOURS.
TO ME, WE GOTTA FIND A WAY TO DO IT TO PROTECT THOSE GUYS AND LADIES WHO REALLY NEED IT TO SOMEHOW OR ANOTHER, AND ALL THE PRIVATE ENTITIES KNOW THAT THOSE WHO HAVE BEEN USING THIS FOR A WHILE, THAT WE HAVEN'T HAD A PRICE INCREASE IN A LONG TIME.
WE, WE'VE, WE'VE SENT WORD OUT TO OKAY, OUR, OUR BIG, YOU KNOW, THE CHURCHES THAT HIRE US A LOT THAT, HEY, WE'RE LOOKING TO DO A PRICE INCREASE.
SO THEY'RE AWARE, THEY'VE PLANNED ACCORDINGLY IN THEIR BUDGET, BUT OBVIOUSLY THERE'S A CEILING, THERE'S A, THERE'S A, THERE'S A CEILING THAT THEY'RE ONLY WILLING TO GO TO.
SO THAT'S WHY WE'RE WORRIED ABOUT PRICING OURSELF OUT OF SOME EXTRA JOBS.
AND THAT'S, THEY MAY TURN TO ANOTHER SOLUTION.
IF WE GO UP TOO HIGH ON THIS, THERE'S A LOT OF, THERE'S A LOT OF BALANCE THAT HAS TO OCCUR HERE.
UM, UH, OFFICERS, UM, DO USE THIS, UH, THIS EXTRA INCOME FOR MAKING ENDS MEET, FOR BUYING ENGAGEMENT RINGS FOR ALL KIND OF, I MEAN DIFFERENT, UH, THINGS.
AND IT CAN BE GOOD, GOOD, UH, AND BAD.
UH, I, I RAN INTO A SITUATION IN FLORIDA WHERE THERE WERE, UH, OFFICERS THAT WERE DOING A LOT OF EXTRA DUTY WORK, UH, DOWN AT THE CRUISE SHIP, UH, DOCKS.
UH, AND ALL OF THIS EXTRA DUTY WORK THEY WERE DOING, UM, RAN THROUGH W2 PAYROLL.
UH, AND SO THEY WOULD GO OUT AT THE END OF THEIR CAREER AND GRAB AS MUCH AS THEY COULD, UM, BECAUSE THAT'S SIGNIFICANTLY RENT THEIR HIGH FIVE PENSION PAYMENT.
AND THAT CAN BE, THAT CAN BE GOOD.
UH, IN TERMS OF, YOU KNOW, LONG-TERM, ATTRACTING GOOD POLICE OFFICERS.
IT CAN ALSO BE DETRIMENTAL, UH, TO THE LONG-TERM SECURITY OF THAT, UH, TCRS FUND.
WELL, AGAIN, WHICH IS WHY IT WOULD, IT WOULD JUST GET REPORTED LIKE ANY OTHER WAGES AND WE'D HAVE TO CONTRIBUTE.
JUST LIKE ANY OTHER WAGES, WHICH AGAIN IS PRIMARILY A CITY EXPENSE UNLESS, YOU KNOW, THEY MAY BE CONTRIBUTORS.
SO THE EMPLOYEE WOULD HAVE THEIR 5% COME OUT, BUT WE WOULD STILL BE DOING 15 AND A HALF OR WHATEVER WE'RE DOING FOR HYBRID.
UM, WHICH AGAIN, THE GENERAL TAXPAYER SHOULDN'T SUBSIDIZE THAT.
SO THOSE ARE, AGAIN, WE'RE JUST KIND OF BRINGING IT TO YOU AS AN AWARENESS ISSUE OF WHAT WE'RE LOOKING AT AND WHAT THE KIND OF THE, THE PROS AND CONS OF, OF THE SITUATION ARE.
'CAUSE THAT WORKMAN'S COMP THING IS IMPORTANT.
I MEAN, YOU KNOW, LIKE YOU SAID, YOUR WHOLE CAREER COULD BE DOWN THE TUBES IF SURE.
INJURED DOING, I'M GONNA KNOCK, I HAVE TO JUST GET HIT BY A CAR IN A PARKING LOT.
I'VE BEEN VERY FORTUNATE THAT WE HAVEN'T HAD THAT HAPPEN, BUT CERTAINLY CAN'T.
AND AS A GOODWILL FOR THE COMMUNITY, I KNOW THE COMMUNITY REALLY ENJOYS SEEING THE OFFICERS OUT THERE.
WELL AND IT REALLY DOES BRING A, A ANOTHER LEVEL OF CONNECTION TO THE COMMUNITY AND ALL THAT.
SO THERE'S THAT INTANGIBLE THAT WE HAVE TO MAKE SURE THAT DOESN'T GO AWAY.
AND WE, WE'VE GOT MARK HOLLY FAMILY AND UM, HE, OUR PRIEST, WHEN YOU EXIT, THE PRIEST IS STANDING OUT THERE GREETING EVERYBODY.
WE GOT A POLICE OFFICER STANDING RIGHT THERE.
THEY SAY HELLO TO HIM JUST LIKE THEY DO THE PRIEST.
WELL, THEY HAVE ONE ON THE, DURING THE WEEK FOR THE CHILDREN'S CLASSES IN THE AFTERNOON.
IT'S LIKE THEY'RE SRO OFFICER, BUT IT'S THE BRENTWOOD POLICEMAN.
I MET WITH ONE OF THE, IS THIS, AS IT SAYS DOWN THERE, IS THIS GONNA REALLY AFFECT, UH, THE FEES THAT YOU THINK IT'S GONNA PRICE SOME OF THEM OUT OF BEING HIRED? I THINK IT COULD, YES.
IF WE, I, I MEAN IN OUR, IN OUR MIND, IF WE HAVE TO GO OVER $75 AN HOUR TOTAL COST, THEN IT'S GONNA PRICE.
WE, WE'VE HEARD BACK FROM SOME CHURCHES, LOOK,
[01:30:01]
THAT'S OUR CEILING.WE CAN'T GO ANY HIGHER THAN THAT.
SO WE'RE TRYING TO MAKE SURE THAT WE MANAGE THAT.
I I WAS GOING TO FOLLOW UP ON YOUR POINT.
I, I MET WITH ONE OF THE ELDERS FROM OTTER CREEK THIS WEEK ABOUT A SEPARATE ISSUE.
BUT HE REMARKED TO ME, HE SAID, I'VE TOLD PEOPLE THAT DO NOT COMMIT A CRIME IN BRENTWOOD ON SUNDAYS.
HE SAID, JUST DRIVE AROUND BRENTWOOD ON SUNDAYS.
THERE'S POLICE EVERYWHERE THERE ARE.
SO THERE IS A VALUE TO THE CITY, I THINK, OF HAVING THAT PROOF.
SO AGAIN, WE'RE WORKING OUR WAY THROUGH IT.
WE'LL HOPEFULLY GET SOME CONFIRMED CLARITY WITH TCRS THIS AFTERNOON.
BUT YEAH, SO WHAT WE'LL EVENTUALLY WE WOULD DO IS WE WOULD BRING BACK TO YOU A FULL PACKAGE, WHICH WOULD INCLUDE POTENTIALLY A CONTRACT WITH A THIRD PARTY MANAGEMENT FIRM, A PROGRAM THAT TALKS ABOUT WHAT'S THE RATES TO BE CHARGED AND ALL THAT KIND OF STUFF.
AND YOU ALL WOULD HAVE TO ADOPT THAT, SO TO SPEAK.
SO, AND IT'S, IT'S ONE OF RICHARD'S NON-ROUTINE GOALS EVEN FOR NEXT YEAR.
I JUST WANNA SAY WE'VE BEEN WORKING ON IT FOR A WHILE AND OUR ORIGINAL HOPE WAS JUST TO DO IT ALL WITH THE THIRD PARTY.
'CAUSE THEY OFFER WORKERS' COMP INSURANCE.
BUT IN TENNESSEE YOU CAN'T STACK WAGES FROM MULTIPLE EMPLOYERS.
SO THE ONLY THING THEY COULD OFFER IN WORKERS' COMP COVERAGE IS COVERAGE BASED UPON HOW MUCH THE OFFICER MADE WITH THEM, WHICH WOULD BE MINIMAL
SO IT'S NOT MUCH COVERAGE, WHICH IS NOW WHAT THREW US IN KIND OF TO 180 DEGREE TURN AND, AND HAVING TO GO A DIFFERENT ROUTE.
FINANCES OUT INVOLVED WITH US AND PEP, WHICH IS OUR INSURANCE COMPANY.
SO WE'RE JUST WORKING OUR WAY THROUGH IT.
BUT AGAIN, WE'RE GOING INTO IT WITH THE IDEA THAT WHATEVER FEES, BY RUNNING IT THROUGH PAYROLL, WHATEVER FEES ARE INCURRED BY THE CITY WILL HAVE TO BE BUILT INTO THE RATE CHARGED TO THE ENTITY.
BECAUSE GENERAL TAXPAYER SHOULD NOT SUBSIDIZE A PRIVATE SECURITY.
SO, BUT THE CONCERN IS, IS THAT COULD ADD UP SUBSTANTIALLY AND LIMIT OUR ABILITY TO GET MORE MONEY TO THE OFFICERS.
SO I JUST, AGAIN, MORE OR LESS FYI AWARENESS OF WHERE WE'RE, WHAT WE'RE DOING SOMETHING THAT'S IMPORTANT, WE NEED TO FIGURE OUT FORWARD ON THIS ONE FOR SURE.
INVOLVE ALL THIS? NO, WE MAY NEED TO HAVE A, AN ATTORNEY CLIENT MEETING AT THE END OF MONDAY NIGHT'S MEETING RELATIVE TO OUR POLICE FIRING RANGE ISSUE.
WE MAY GO AHEAD AND POST IT JUST TO HAVE IT POSTED.
SO IF YOU SEE SOMETHING I JUST WANTED YOU TO BE AWARE, WE'LL LET YOU KNOW WHETHER WE NEED TO DO IT OR NOT.