Jan 18, 2024 City Commission Briefing

ALL RIGHT,

[00:00:03]

[ Brentwood City Commission Briefing January 18, 2024 Click on Download PDF Packet above to view Briefing Agenda Following discussion of the January 22nd Agenda, the below items will be discussed: Review/Discussion on draft policy regarding contributions to recreational and community service providers This informational meeting is an opportunity for the Board of Commissioners to discuss the upcoming agenda, to ask questions of staff and applicants, and to request additional information prior to the formal Monday meeting.]

SHE SNOWED IN WITHOUT WATER, SO.

OH, NO, NOT HOLLY.

OH, HOLLY, YEAH, YOU TOLD ME THAT.

THAT'S SO SAD.

SO, OKAY.

I HOPE SHE HAD A WELL SITTING AROUND, YOU KNOW, TO BE PREPARED FOR IT.

ALRIGHT, SO WE'VE GOT THE, THE BRIEFING FOR MONDAY NIGHT, AS YOU KNOW, AND THEN THE, THE RACKET THING THAT'S SCHEDULED AT 10.

SO EVEN IF WE GET DONE HERE A LITTLE EARLY, TECHNICALLY WE NEED TO WAIT TILL 10 THEN.

MM-HMM.

TO START THAT.

SO I MAY HAVE A LITTLE BIT OF A BREAK IF, AND IT'S OKAY TO GET DONE EARLY, HUH? IT'S OKAY TO GET DONE, RIGHT? I'M JUST SAYING WE CAN'T START EARLY ON.

THE OTHER ONE IS ALL, SO WE DON'T NEED TO ALLOW THE, UH, THE TIME TO APPEAL.

ALRIGHT.

SO WE DO HAVE A ECD MEETING ON MONDAY NIGHT, SO THAT'LL BE SIX 15, JUST YOUR STANDARD, UM, QUARTERLY REQUIRED QUARTERLY MEETING, I'M SORRY, 6, 6 45 ON MONDAY NIGHT.

UM, SO I'M UP THERE, THE REGULAR AGENDA.

UM, WE HAVE NO PROCLAMATIONS OR SWEARING INS OR ANYTHING, SO JUST MOVE TO HEPATITIS HERE.

UH, ITEM ONE ON THE CONSENT AGENDA IS A, UH, PROPOSED AGREEMENT WITH A COMPANY CALLED SOUTH PRO SOLUTIONS FOR STREETLIGHT INFRASTRUCTURE REPAIR.

NOT THE LIGHTS THEMSELVES, BUT MORE THE UNDER WIRING, UM, ISSUES.

WE, UM, THAT, YOU KNOW, THE LED PROJECT IS COMPLETE OR SUCCESSFUL IN THE COURSE OF THAT.

FOUND PROBLEMS IN SEVERAL AREAS, MAINLY UP IN THE COMMERCIAL AREAS.

, WHO DO YOU NEED? KAREN? KAREN.

KAREN.

YOU GOTTA SIGN A TITLE FOR VEHICLE .

YOU CAN JUST COME IN, RACHEL, YOU DON'T HAVE TO.

ANYWAY.

UM, SO TODD'S BEEN SEARCHING FOR, YOU KNOW, IN, IN THE MIDDLE TENNESSEE SIDE.

UH, THEY'LL DO IT AND BILL US ON THE NES SIDE.

THEY WOULD CONTRACT IT OUT AND BILL US AT WHENEVER THEY GET AROUND TO IT.

TODD DID SOME RESEARCH.

FOUND THIS COMPANY THAT THEY, THAT NES WORKS WITH.

WE'VE HAD 'EM IN FOR A COUPLE REPAIRS THAT HAVE BEEN VERY MINUTES.

COME ON UP.

UM, VERY, UM, GOOD, GOOD TO WORK WITH.

YEP.

SO FAR THEY'VE DONE, UH, FOUR REPAIRS IN TOTAL FOR US SO FAR, JUST KIND OF UNDER AN ADMINISTRATIVE APPROVAL.

THEY WORK VERY CLOSELY WITH NES, SO THAT'S BEEN HELPFUL, UH, TO KIND OF EXPEDITE WHAT, UH, PARTS OF A REPAIR MIGHT REQUIRE NES TO TURN ON OR SHUT OFF POWER OR WHATEVER.

UM, THEY'RE ALSO WORKING FOR METRO NASHVILLE WITH A GOOD, GOOD RELATIONSHIP THERE.

SO WE FELT COMFORTABLE IN GIVING THEM A TRY AND THEY HAVE PERFORMED.

SO THIS WOULD BASICALLY GET THEM UNDER CONTRACT FOR KIND OF AN AS NEEDED, UM, REPAIR.

WE HAVE ANY MORE PENDING OR THERE ARE THREE MORE THAT WE KNOW OF THAT ARE LESSER PRIORITY.

UM, THESE SOMETIMES ARE PRETTY INFREQUENT.

THE NATURE OF OUR LED RETROFIT JUST KIND OF BROUGHT SOME, JUST TO THE SURFACE THAT MAY HAVE EXISTED FOR SOME TIME AND JUST NEVER WERE REALLY KNOWN ABOUT.

UM, UNDERGROUND FAULTS CAN HAPPEN WHENEVER SOMEBODY NICKS A LINE, SO ANOTHER UTILITY IS DIGGING OR INSTALLING SOMETHING, THEY CAN NICK IT.

UM, ONE OF THE EXAMPLES WAS WHEN TDOT DID THEIR A DA RAMPS ALONG FRANKLIN ROAD AS PART OF THE RESURFACING, THEY NICKED ONE OF THE LINES.

SO SOMETIMES IT'LL WORK FOR MONTHS OR YEARS AFTER IT'S NICKED, BUT IT WILL EVENTUALLY KIND OF BURN THROUGH AND SHO OUT.

SO THAT'S GENERALLY WHAT CAUSES THE UNDERGROUND FAULTS TO OCCUR.

SO AGAIN, THIS IS, UH, KINDA RECOMMENDING WAIVER OF COMPETI DUTY BECAUSE OF THIS FIRM'S EXPERIENCE WITH NES ARE GOOD EXPERIENCE WITH 'EM SO FAR, BUT THIS IS MORE OR LESS AN ON-CALL CONTRACT.

OKAY, THANK YOU.

TODD.

WHAT KIND OF THINGS? THEIR RESPONSIBILITY OF THE UTILITY COMPANY? WELL, THIS WOULD BE THEIR RESPONSIBILITY.

IT'S JUST A MATTER OF WHETHER YOU WANT US TO NOTIFY THEM AND WAIT FOR THEM TO GET AROUND TO CONTACT.

BUT WHO PAYS FOR IT? INSURANCE? WE DO.

WE WOULD PAY FOR IT EITHER WAY.

THAT'S WHAT I'M TRYING TO FIND OUT.

DID THEY HAVE ANY RESPONSIBILITY FINANCIALLY NOT ON THE STREETLIGHT SYSTEM.

OKAY.

BECAUSE THAT'S NOT THEIR, THAT'S NOT THEIR BUSINESS.

THAT'S THEIR, FOR OUR COMMUNITY, SO TO SPEAK.

OKAY.

SAME WITH MTE, BUT MTE IS A LITTLE BETTER AT DOING THIS ON THEIR OWN.

SO, BUT EITHER WAY WE WILL PAY FOR IT.

I JUST PUTS US IN CONTROL WOULD LOT QUICKER RESPONDING TO US.

OH, YES, YES.

SO THAT'S THE, THAT'S THE BENEFIT THERE.

WE'RE NOT SHIFTING COSTS IN ANY WAY.

UH, AND WHY TODD'S HERE, I DON'T KNOW IF HE PLANS ON STAYING, BUT OBVIOUSLY JUST KUDOS TO HIS FOLKS OVER THE LAST, UM, SEVERAL DAYS.

UM, ARE WE BACK TO REGULAR SHIFTS NOW? WE ARE TILL TODAY THIS

[00:05:01]

YEAH.

YEAH.

UM, SO JUST RECOGNIZE THAT I THINK Y'ALL, IF YOU'VE DRIVEN AROUND ANY, YOU KNOW, WHEN YOU LEFT BRENT ON THE MAIN ROADS, I MEAN OUR NEIGHBORHOOD ROADS ARE WHAT THEY ARE, THEY ALWAYS ARE THAT WAY, OF COURSE.

BUT MAIN ROADS, UM, SUNDAY NIGHT, MONDAY WERE CHALLENGING, BUT BY, WE GOT THE TUESDAY THINGS REALLY, UH, STARTED CLEANING UP, WHICH IS NORMAL.

DID YOU END UP WITH PEOPLE IN HOTELS TO MAKE IT ALL WORK? YEAH.

OKAY.

THANK YOU.

UM, THANKFULLY POLICE AND FIRE, YOU KNOW, OTHER THAN SUNDAY NIGHT, UH, NOTHING TOO EXTRAORDINARY.

AND AS OF NOW, NOTHING MAJOR OUTTA THE WATER OR SEWER SUICIDE THAT MAY INCREASE AS WE THAW.

UM, BUT, YOU KNOW, CAME THROUGH IT AS, AS WELL AS WE CAN, AGAIN, DEPENDING ON WHAT HAPPENS TODAY.

SO, ALRIGHT.

ITEM TWO IS APPROVAL OF THE KIND OF THE ANNUAL PURCHASE OF, UH, PPE PERSONAL PROTECTIVE EQUIPMENT FOR THE FIRE DEPARTMENT.

I THINK IT'S A COMBINATION OF REPLACEMENT STUFF AND THEN NEW STUFF FOR NEW EMPLOYEE, NEW EMPLOYEES.

YEAH.

UM, 48,865 WAS THE LOW BID, OR NOT LOW BID, IT'S THE HT A C, THE CO-OP AND, AND AGAIN, GETTING THE SAME BRAND OF EQUIPMENT FOR EVERYBODY.

UM, YEAH, THROUGH THAT PURCHASE.

JUST, SO JUST A HEADS UP, YOU'LL, AT THE END OF THE YEAR WHEN WE DO BUDGET AMENDMENTS, YOU'LL SEE A BUDGET AMENDMENT, I THINK IN THE FI IN THE FIRE DEPARTMENT UNDER THIS LINE ITEM BECAUSE THE EQUIPMENT THEY ORDERED LAST YEAR DIDN'T COME IN UNTIL AFTER JULY ONE.

SO THAT LINE ITEM'S GONNA GET A, A TWO YEAR HIT.

SO WE WILL ADJUST THAT AT THE END OF THE YEAR.

UM, OKAY.

NEW BUSINESS ITEM ONE IS ORDINANCE.

WE TALKED ABOUT THIS A FEW DIFFERENT TIMES, UH, ACCEPTING THE DONATION OF THAT PIECE OF PROPERTY THERE ON MOORE'S LANE.

UM, AGAIN, WE'VE TALKED ABOUT IT AGAIN, NO REALLY INTENDED USE ON THE CITY'S PART OTHER THAN KEEPING IT EXACTLY THE WAY IT IS.

NO MAINTENANCE PLANNED ON IT.

UH, WHILE WE DON'T HAVE ANY PLANS TO DO ANYTHING ALONG MOORE'S LINE, I GUESS IF THERE EVER WERE ANY PLANS TO DO SOMETHING ALONG THERE, LEAST THAT WAY, WE OWN THE PROPERTY IF WE NEEDED TO WIDEN ROAD NEW TRAIL OR ANYTHING LIKE THAT.

BUT, UH, AGAIN, A REMNANT TRACK, WE THINK THAT PROBABLY, UM, WAS LEFT THAT WAY FROM THE BORES, LANE WIDENING AS YOU GO.

UM, SO AGAIN, WE TALKED ABOUT IT IN THE MAJORITY OF YOU SEEM TO BE WILLING TO ACCEPT THE DONATION, SO THAT'S WHY IT'S ON YOUR AGENDA.

AND KIRK, WE UM, I THINK WE SPOKE ABOUT THIS BEFORE, BUT WE DIDN'T THINK THERE'S ANY KIND OF SAFETY HAZARD FROM LIKE A TREE CLOSE TO THE ROAD OR ANY SORT OF THING.

I MEAN, WE FEEL LIKE IT'S IN GOOD SHAPE RIGHT NOW FOR, UH, FOR AT LEAST THE PROCEDURE.

YEAH, I MEAN, I CAN'T SAY WE'VE GONE OUT AND INSPECTED THE TREES.

I MEAN, I'LL JUST HONEST WITH THAT.

SO IF SOMETHING FELL FAIR ENOUGH, WE WOULD DO, IF IT FELL TODAY FROM THAT PROPERTY TOWARDS THE ROAD, WE CLEAN IT UP TO THE PROPERTY LINE.

AND SO WE, YEAH, THAT'S EVEN LESS ABOUT TREES FALLING AND MORE ABOUT JUST TREES THAT ARE IN THE EASEMENT OR TOO CLOSE TO THE ROAD.

SO IF SOMEBODY LEFT THE ROAD THERE, YOU KNOW, IT'S MEETING.

YEAH.

IF YOU SEE THERE, AND AGAIN, THESE LINES AREN'T A HUNDRED PERCENT PERFECT, BUT IT'S, YOU KNOW, THE LINE OTHER THAN MAYBE WHEN YOU GET UP TO THERE, UM, IS, IS A FAIRWAY BACK FROM THE BACK OF THE SIDEWALK TODAY.

IT'S MOSTLY SMALL SCRUB.

YEAH.

AND WE ALSO MENTIONED THAT THERE'S AT LEAST I THINK TWO CURB CUTS ALONG MOORE'S LANE.

SO IF WE, EVENTUALLY WE WILL WORK WITH TDOT TO TRY TO GET APPROVAL TO TAKE THOSE OUT, THEN WE'LL THAT BRINGS IT UP.

NOT AS NEGATIVE ABOUT TAKING LANDS OF DONATION, BUT JUST MORE OF PLANNING FOR MAINTENANCE.

YEAH.

UH, IF, IF THERE'S SOMETHING WE SHOULD PLAN FOR SOME.

YEAH.

AT THIS POINT WE DON'T PLAN.

I CAN'T TELL YOU AT SOME POINT.

I MEAN, EVEN IF A TREE FELL DOWN IN THE MIDDLE OF IT, I DON'T KNOW THAT WE CAN DO ANYTHING WITH IT OR NOT.

I WOULDN'T THINK IT WOULD JUST BE IF IT FELL OUT TOWARDS THE SIDEWALK OR SOMETHING.

YEAH.

OR FOR THOSE LITTLE TREES GOT TO BE A BIG TREE THAT WAS TOO CLOSE TO THE ROAD AND AND DIDN'T MEET CODE.

OKAY.

AND THAT'S A, ANYTIME WE ACQUIRE A LAND, IT REQUIRES AN ORDINANCE.

SO IT'S TWO READINGS.

SECOND READING WOULD BE AT YOUR NEXT MEETING.

UM, SECOND ITEM IS THE FLOOD ORDINANCE, UH, FLOOD MANAGEMENT ORDINANCE.

WE TALKED ABOUT THIS AT THE LAST BRIEFING WHERE WE ARE PROPOSING TO ADOPT IT ON FIRST READING AND THEN HAVE A DELAYED SECOND READING.

AND THAT WOULD, WHILE WE SEND IT TO, UH, TEMA FEMA FOR THEIR REVIEW AND HOPEFUL APPROVAL, THAT COULD TAKE A FEW MONTHS.

BUT BY DOING THIS, WE WOULD ALLOW THOSE TWO PROPERTY OWNERS TO DEVELOP PLANS FOR, UM, STAIRWAYS THAT WOULD BE COMPLIANT WITH THESE STANDARDS.

RUN 'EM THROUGH BUILDING CODES, GET A PERMIT, DO THE WORK, UM, AND, AND, UM, GET A FINAL CO ONCE THAT, PLUS ANY OTHER REMAINING ITEMS GOTTA DO RELATIVE TO PLATTS OR WHATEVER EL ELEVATION CERTIFICATES, WHETHER THOSE ARE ALL, ONCE THOSE ARE ALL COMPLETE, EVEN IF THE WE DON'T HAVE THE FEMUR APPROVAL, WE COULD LET

[00:10:01]

THE ONLY CHANGE FROM THE PRIOR VERSION THAT YOU SAW TO THIS IS, IS WHILE WE FELT LIKE IT WAS OBVIOUS, WE JUST, WE JUST WANTED TO PUT IT IN THERE THAT THE STAIRWAY MUST BE UNDER THE HOUSE, THAT YOU CAN'T BUILD AN ENCLOSED STAIRWAY OUTSIDE THE FOOTPRINT.

SO WE'VE ADDED THAT REQUIREMENT AGAIN.

I THINK THAT WAS, IT'S A GOOD IDEA INTENDED AND THAT'S ALWAYS THE UNDERSTANDING.

BUT WE JUST SPECIFICALLY PUT THERE THAT THE STAIRWAY AND LANDING, UM, UH, LEMME JUST SAY THAT UNDER THE EXISTING FOOTPRINT OF THE BUILDING.

SO, UM, KRISTEN WASN'T COMFORTABLE WITH JUST SAYING WE'RE GONNA DELAY SECOND READING, SO WE HAD TO PUT SOME DATA IN THERE.

SO WE'RE RECOMMENDING IN THE WORDING HERE THAT WHEN THERE'S THE MOTION THAT THE FINAL READING BE POSTPONED UNTIL JUNE 24TH, 2024 MEETING, WHICH IS OUR LAST MEETING OF THE FISCAL YEAR OR UNTIL THE FIRST AVAILABLE MEETING, FOLLOWING NOTIFICATION OF APPROVAL FROM TEMA AND FEMA, WHICHEVER COMES FIRST.

SO IF WE GET NOTICE FROM THEM IN THE MIDDLE OF MARCH, THEN WE'LL PUT IT ON THE NEXT MEETING FOR A FINAL MEETING.

BUT WE, WE NEEDED A DATE TO PUT IT ON THERE AND IF FOR SOME REASON THEY HAVEN'T APPROVED IT BY THAT JUNE DATE, WE'LL HAVE TO PUT IT BACK ON FOR A FURTHER DEFERRAL.

BUT WE'LL STILL CONTINUE WITH THE BUILDING PERMIT PROCESS.

SO WE HAVE THAT SPECIFIC LANGUAGE IN WRITING SOMEWHERE.

YES.

IT'S, SORRY, .

WELL, IT'S IN THE AGENDA BACKUP.

WE CAN PROVIDE IT THERE, BUT IT'S IN THAT, UH, I GUESS THESE AREN'T NUMBERED ABOUT THE, IT'S THE BACK PAGE OF THE OKAY.

KIND OF THE MIDDLE PARAGRAPH THERE.

THE PROPOSED ORDINANCE APPROVED ON FIRST READ STAFF RECOMMENDS THAT THE MOTION INCLUDE THE PROVISION, THAT CONSIDERATION.

SO WHOEVER WANTS TO MAKE THAT MOTION CAN, IF YOU WANT US TO WRITE IT OUT.

BUT THAT'S REALLY WHAT WE CAN OKAY.

THREE IS, UH, ALTERATION TO THE OSRD DEVELOPMENT PLAN FOR THE PARKSIDE AT BRENT HAVEN SUBDIVISION.

SO THIS IS ONE THAT YOU ALL HAVEN'T SEEN AND SOME OF YOU HAVE NEVER SEEN , OTHERS HAVEN'T SEEN IN A LONG TIME.

BUT THIS IS, UH, PARKSIDE AT BRENT HAVEN ORIGINALLY APPROVED BACK IN THE MID NINETIES, UH, 98.

98.

UM, SO IT'S THIS LAST AREA HERE, UH, THAT YOU SEE.

SO JUST ORIENT CROCKETT ROAD, UM, WILSON PIKE.

CROCKETT PARK.

SO AT THE TIME THIS WAS ALL DONE, THERE WAS THE ADAMS UH, FAMILY THAT WERE THE DEVELOPERS OF THIS.

I DON'T KNOW IF THEY'RE STILL INVOLVED OR NOT, BUT, UM, THEY DEDICATED 44 ACRES TO THE CITY.

THAT BECAME OUR TRAIL CONNECTION ALONG THE HARPETH RIVER FROM OVER HERE AT THE CROCKETT GREENWAY DOWN HERE TO WILSON PIKE.

SO THAT'S KIND OF WHERE MOST OF THEIR OPEN SPACE IN THE DEVELOPMENT OF THAT DEDICATION OF THOSE 44 ACRES.

SO THIS AREA HERE IS, UM, CONSIDERED PHASE TWO.

TODD, IF YOU OR FIVE.

YEAH.

YEAH.

SO, AND, AND LET ME CORRECT.

SO THE FIRST PHASE OF PARKSIDE AT BRENT HAVEN WAS APPROVED IN 95, RECORDED IN 98.

OKAY.

PHASE ONE.

UM, THIS IS SECTION TWO.

SO SECTION TWO, PHASE ONE WAS RECORDED.

TELL ME WHERE YOU IN 2007.

SO THIS IS SECTION TWO, PHASES TWO AND THREE.

OKAY.

WHICH WAS ORIGINALLY APPROVED FOR 106 LOTS SECTIONS TWO AND THREE, PHASE TWO.

NOW THEY'RE PROPOSING FIVE FEWER LOTS AT 101, BUT THAT'S NOT 101 LOTS, BUT SOME OF THOSE ARE ALREADY BUILT OUT.

SO CORRECT.

WHAT WE'RE LOOKING AT NOW IS, UH, CHANGING.

WE'RE, WE'RE LOOKING AT THE FINAL 39 LOTS, 39 LOTS ON 40 ACRES, 39.

AND SO THE OVERALL WAS 106, BUT SOME OF THOSE WERE BUILT.

SO REALLY WE'RE JUST LOOKING AT 39 LOTS THAT ARE REMAINING.

YEAH.

SO THE, UM, AGAIN, SO THIS IS SOME OF THE ORIGINAL AREA HERE, I THINK FOR PHASE ONE.

AND SO THIS IS KIND OF A, AGAIN, WE DON'T HAVE GREAT DIGITAL MAPS FROM BACK IN THE NINETIES TO TRY TO, YOU KNOW, LIKE WE DO TODAY WITH WHEN YOU SEE NEWER DEVELOPMENT THINGS.

SO THIS IS THIS DARKER AREA IS THE AREA IN QUESTION.

CORRECT, CORRECT.

RIGHT.

AND SO WHAT WHAT IS TRYING TO BE SHOWN HERE IS ORIGINALLY THE RED AREA IS WHAT THE EXISTING PLAN WOULD SHOW.

AND IT CONNECTED THESE TWO ROADS AND HAD A LITTLE BIT OF A DIFFERENT LOCK CONFIGURATION.

THE NEW PLAN IN THE DARKER BLACK DOESN'T CONNECT THOSE ROADS.

'CAUSE THIS IS A WATERWAY NATURAL AREA.

RIGHT.

THEY COULDN'T GET APPROVAL TO CONNECT THAT THROUGH THE WATERWAY.

YEAH.

SO AT CUL-DE-SACS, THOSE TWO HERE AND, AND THEN SOME OF THESE LOTS ARE SHORTER BECAUSE THIS IS A WATERWAY AREA TOO.

THERE'S STREAM STREAM, YEAH, THERE'S A

[00:15:01]

SO SOME OF THE ENVIRONMENTAL, AND AGAIN, THEY HAD TO BRING IT UP TO ALL OF THE CURRENT OSRD STANDARDS THAT WOULD TO LOT WIDTHS OR WHATEVER.

LOT WIDTHS.

LOT.

YEAH.

SO OUT OF THAT, AGAIN, KIND OF AFFECTED SOME OF THE LOT YIELD.

SO AGAIN, NOT, NOT THE GREATEST BEFORE OR AFTER COMPARISON FOR YOU HERE, BUT THE BLACK COLOR IS WHAT'S BEING PROPOSED AS THE REVISED OSRD PLAN.

THE RED JUST IS TRYING TO OVERLAY AND SHOW YOU WHAT IT WAS BEFORE.

UM, THIS IS, NO, NOT A REZONING.

THIS IS JUST AN OSRD PLAN.

YEAH.

BUT IT'S LIKE AN OLD OIL.

SO THAT'S KIND OF THE CHALLENGE HERE.

UM, AND WE'VE GOT PLENTY OF KIND OF DRAWINGS HERE.

YOU CAN SEE THIS, THIS IS WHERE THE ROAD WOULD'VE ORIGINALLY CONNECTED.

AND THIS SHOWS YOU SOME OF THE FLOOD PLAIN AND, AND THE STREAMS AND ALL THAT SAME BACK HERE.

SO TO TRY TO ORIENT YOU THOUGH, JUST FROM A VISUAL, THIS IS WEEL ROAD UP HERE AND THE CONNECTOR TO THE BIKE TRAIL HERE, AND THIS SITS UP HIGHER.

SO WHEN THESE HOMES GET BUILT, YOU KNOW, YOU'RE GONNA HAVE THAT VISUAL FOR PEOPLE ON THE TRAIL WHO USED TO LOOK ACROSS THE RIVER AND JUST SEE WOODS, YOU KNOW, THEY'RE GONNA START SEEING PRETTY LARGE HOMES THERE.

BUT AGAIN, UM, THAT'S ALWAYS THE PLAN.

IT JUST HAS BEEN 20 PLUS YEARS BEFORE IT'S GETTING TO THE POINT OF BEING BUILT.

AND THEN THE TRAIL KIND OF RUNS ALONG.

OUR TRAIL RUNS ALONG THE RIVER HERE IN THE LAND THAT THEY HAD DEDICAT, THE HOMES FROM WILSON PIKE.

UH, I DON'T KNOW IF I'M WILSON PIKE.

I DON'T THINK SO.

I KNOW SURE.

BECAUSE THIS IS ALL STILL VERY WOODED HERE.

I DIDN'T KNOW IF THAT THERE'S A NEIGHBORHOOD WILSON PIKE IN ADDISON THERE.

WAS IT, UH, CROCKETT SPRINGS OR WHATEVER? NO, THIS TWIN SPRINGS WOULD BE UP HERE.

YEAH.

OKAY.

SO THIS IS THE TRAIL W ROAD CONNECTION.

THIS GOES UNDER WILSON PIKE PARK.

THIS FROM THAT FURTHER SOUTH.

YEAH.

SO I, I DON'T THINK THEY'RE THAT HIGH MARK IN TERMS OF EVEN BEING ABOVE THAT TREE LINE.

YEAH.

BUT YOU WILL SEE 'EM, IF YOU'RE OUT IN THIS KIND OF OPEN AREA OF THE, OF THE TRAIL CONNECTION THERE MIGHT BE ABLE TO SEE A ROOFTOP, ESPECIALLY WHEN IT HAS SNOW ON IT OR IN THE, IN THE, LIKE THIS TIME OF YEAR WHEN THE LEAVES ARE OFF THE TREES OR WHATEVER, WHERE CROCKETT COMES INTO WILSON, THERE'S HOUSES THERE, THERE'S, THAT'S NOT PART OF THIS.

AND THERE'S A LOT OF TREES BEHIND THOSE HOUSES.

YOU CAN SEE THOSE LOTS.

YEAH.

RIGHT NOW THOSE ARE ALL PART OF THE ADAMS. I DON'T THINK THEY WERE PART OF THIS OSRD, BUT THEY WERE ALL OWNED BY THE SAME DEVELOPER AT THE TIME.

AND THAT DOES NOT CONNECT.

NO, NO, NO, IT DOES NOT.

CAN YOU SHOW WHERE THE PRIM HOUSE IS ON THIS? TO GIVE US ALL BETTER PERSPECTIVE? THE PRIMM HOUSE? YEAH.

PRIM FARM.

OH, IT WOULD BE WAY DOWN HERE.

IT'S A WAY DOWN HERE.

YEAH.

SEE HOW FAR AWAY THAT IS? YEAH.

I DON'T THINK IT'LL SHOW THAT MUCH.

IF YOU'RE AT RIVER PARK AND YOU COME UP TO THE BRIDGE WHERE WHITE ROAD HITS, THAT WOULD BE THE NORTH END OF THAT ROAD FROM PERSPECTIVE.

IF YOU CONTINUE ON THAT TRAIL, YOU'LL GO UNDER THE RAILROAD TRACK AND INTO CROCKETT PARK RIGHT THERE.

YEAH.

SO THAT'S ALL THAT SOUNDS.

SO THERE'S, YEAH, THERE'LL BE HOMES BEING BUILT KIND OF RIGHT HERE.

THAT'S WHAT I'M SAYING.

SO IN THIS AREA YOU'LL SEE THESE HOMES, NO QUESTION.

BUT I DON'T THINK YOU'LL SEE 'EM UNLESS YOU, YOU MIGHT WITH THE LEAVES OFF WITH THE TREES DOWN THROUGH THERE.

BUT YOU'LL DEFINITELY SEE 'EM WHEN YOU WALK ON THE TRAIL.

OH YEAH, NO QUESTION.

WELL, THE ONE NICE THING OTHER GUYS IN THEIR NOSE, THERE'S A TRAIL ALREADY THERE.

YEAH.

AND IT'S ON THE OTHER SIDE OF THE RIVER FROM YEAH.

YEAH.

THAT, THAT WON'T BE TONGUE.

MY PEOPLE BEING IN THEIR BACKYARDS WITHOUT KNOWING ABOUT IT, YOU KNOW, AHEAD OF TIME.

YEAH.

AND THEN ANN, REMEMBER SOMEWHERE, YOU REMEMBER ANN, WE HAD THE CONNECTION UP TO ALAMO HERE.

THAT WAS KIND OF DEBATED, UH, AT THE TIME.

THAT WAS ALL PART OF THIS ORIGINAL DEVELOPMENT DOWN THERE I THINK TOO.

SO AGAIN, WE GOT A LOT OF DRAWINGS THERE.

YOU CAN KIND OF SEE THE LOT CONFIGURATION AND, AND ALL THAT.

AND PER THE NEW SUBDIVISION REGULATIONS, NONE OF THESE LOTS BECAUSE THE OSRD ZONING WILL TOUCH THE FLOOD.

SO YEAH, THAT WAS ANOTHER THING THAT REQUIRED THEM TO MODIFY WAS THERE FROM BEFORE TO JUST MEET THE CURRENT OSRD STANDARDS.

ALL SIDEWALKS, CURBING, CUTTER, ALL THAT.

MM-HMM.

.

YEAH.

YOU MAY, MAY HAVE MENTIONED THIS, BUT THE, YEAH, SO IT'S COMING TO YOU AS A REVISED OSRD WITH THE RECOMMENDATION.

THAT'S A PRETTY GOOD DRAWING ACTUALLY RIGHT THERE.

KIND OF, YEAH.

THAT SHOWS THAT WATERWAY AREA AND WHY THOSE DON'T CONNECT AND THAT KIND OF STUFF.

OKAY.

GOT ALL THE DRAWINGS IN THE WORLD FOR YOU.

UH, AND THEN ITEM FOUR ON YOUR AGENDA IS AGAIN THE APPOINTMENT OF THE CITY JUDGE.

UM, SO AS WE EXPLAINED IN THE THING, WE JUST ASSUMED WE WOULD DO BALLOTS LIKE THE OTHERS

[00:20:01]

UH, AND THE ONLY THING, THE ONLY DIFFERENCE HERE IS BECAUSE THIS IS A RESOLUTION WITH A BLANK IN IT.

SO WE WOULD DO THE BALLOTS FIRST AND ONCE WE GET SOMEBODY WITH FOUR VOTES, THEN WE WOULD ASK THAT SOMEBODY MAKE A MOTION TO APPROVE RESOLUTION 24 20 24 0 9 WITH WHOEVER AS THE CITY JUDGE JUST TO FORMALIZE IT.

USUALLY WHEN YOU'RE VOTING ON BALLOTS, WE WE'RE NOT, DON'T HAVE A RESOLUTION ATTACHED, BUT THIS ONE TOO.

SO THE MAYOR WILL READ THAT FIRST, BUT OR NOT, YEAH, I GUESS HE WOULD READ IT THEN WE'LL VOTE WITH THE BALLOTS.

OKAY.

YEAH.

WITHOUT A MOTION OR HE WANTS, CORRECT.

YEAH.

WELL, I MEAN YOU COULD DO IT EITHER WAY.

SINCE IT'S A RESOLUTION, YOU COULD GO AHEAD AND PUT THE RESOLUTION ON THE TABLE IF YOU WANT, AND THEN MAKE A MOTION TO AMEND TO ADD THE, THE NAME, THE NAME.

MM-HMM .

GOTCHA.

IT'S KIND OF 6 0 1 HALF A DOZEN.

IT'S, I'LL LEAVE IT UP TO YOU.

WHICH, YOU KNOW, KRISTEN, YOU AND YOU AND THE COMMITTEE DID A GREAT JOB ON THAT.

THOSE WERE IMPRESSIVE INTERVIEWS.

IT IS A REALLY GOOD GROUP.

IT IS A REALLY GOOD GROUP.

THEY, AND I KNOW THE COMMITTEE ENJOYED THEIR TIME DOING IT.

HOW MANY APPLICANTS DID YOU HAVE? I'M SORRY? HOW MANY APPLICANTS WERE THERE? 21 TO, THAT'S A LOT OF INTERVIEWS, A LOT OF TIME SPENT.

THEY INTERVIEWED 11 AND THEY GOT IT DOWN TO THIS LIST FOR YOU ALL.

ATTEND CENTER.

IT'S A GOOD, GOOD GROUP QUESTION.

AND I'M SORRY I'M HITTING YOU WITHOUT ADVANCED WARNING HERE, BUT, UH, THE OATH OF OFFICE HAS TO BE ADMINISTERED BY A CIRCUIT COURT OR A CENTER GENERAL SESSION.

IT DOES.

IT DOES.

SO WHAT, WHAT MY THOUGHT WAS, UM, IF IT LOOKS LIKE WE CAN'T GET SOMEONE ON BOARD TO DO THAT AT A MEETING ANYTIME SOON, THE JUDGE COULD GO AHEAD AND DO THAT SEPARATELY AND THEN WE COULD DO THE CEREMONIAL SWEARING IN LATER.

BUT AGAIN, WE CAN WORK THAT OUT WITH WHOEVER THE JUDGE.

ARE YOU GONNA TRY TO HAVE SOMEBODY THERE THAT NIGHT? NOT THAT NIGHT, NO.

YEAH, I MEAN I GUESS WE COULD, BUT THAT WOULD WELL YOU WOULDN KNOW.

EXACTLY.

IT MIGHT BE WEIRD TO HAVE WHETHER ONE GETS SWORN IN.

YEAH, THAT'S KIND BEEN THERE.

THEN FAMILIES WOULD PROBABLY WANNA BE THERE TOO.

SO I, I THINK WE'LL, AND AGAIN, IF YOU ALL ARE OKAY WITH THAT, THAT PERSON COULD GO TO THE COURTHOUSE AND GET SWORN IN AS SOON AS THEY NEEDED TO IF WE, YEAH.

AND MY ONLY POINT BEING IS, I DON'T KNOW WHEN WE'VE GOT COURT SCHEDULED IN FEBRUARY, CORRECT? CORRECT.

MM-HMM.

THE FIRST CITY COMMISSION MEETING I THINK IS THE 12TH OF FEBRUARY.

OKAY.

AND I THINK IT'S BEFORE THEN.

SO YEAH.

SO WE MIGHT NEED TO GET THEM TECHNICALLY SWORN IN AND THEN DO A CEREMONIAL ONE WITH YOU ALL AND I CAN WORK WITH THAT PERSON, WHOEVER, TO, TO MAKE SURE THAT THAT GETS DONE.

AGAIN.

I ASSUME THAT WOULD BE AS EASY AS THEM TO STOP THEM BY THE COURTHOUSE TO DO.

AND I THINK ALL OF THESE ARE LITIGATORS, SO THEY'RE PROBABLY, THEY'RE THERE.

YEAH.

SOMEBODY IN THE HALL.

YEAH, EXACTLY.

YEAH.

YEAH.

AND THEN YOU WANNA JUST REAL QUICK, WE, I THINK WHERE WE SETTLED THE LAST TIME WAS A, A THREE YEAR TERM.

THAT'S WHAT I PUT IN BASED ON THE DISCUSSION.

SO AGAIN, IF THAT, UM, IF YOU ALL WOULD LIKE TO CHANGE THAT, THEN THAT WOULD NEED TO BE MADE AS A, AS AN AMENDMENT TO THE RESOLUTION AS WELL.

AND, AND WITH THAT SAID, THAT'S WHY THIS IS A RESOLUTION.

WHEREAS PREVIOUSLY, I DON'T KNOW, UM, IF COMMISSIONER DUNN AND UM, COMMISSIONER LITTLE MAY REMEMBER IT WAS SIMPLY JUST AN APPOINTMENT BY BALLOT.

BUT AGAIN, SINCE WE'RE SE SETTING THIS TERM, THAT'S WHY THIS IS BEING DONE BY A RESOLUTION TO KINDA PUT THAT ON THE RECORD, MR. BAY.

OKAY.

WITH THREE YEARS.

THAT'S FINE.

HOW WOULD THAT BE TRIGGERED? I MEAN, WOULD YOU SEND US A NOTICE THAT HEY, IT'S ABOUT TIME FOR THE END OF THE TERM, BLAH, BLAH, BLAH.

WE WILL, YEP.

OKAY.

YEAH.

WE'LL PUT SOMETHING ON OUR CALENDAR THREE TO THREE MONTHS OUT OR WHATEVER.

YES.

JUST BASE, ASSUMING THAT IT WAS MUTUAL TO CONTINUE, THEN WE WOULD JUST DO ANOTHER RESOLUTION TO CONTINUE FOR WHATEVER SET TERM YOU ALL DECIDE AT THAT POINT IN TIME.

AGAIN, WITH THE CAVEAT THAT THE PERSON CAN BE REMOVED.

IF, YOU KNOW, IT'S KINDA LIKE I WAS SAYING EARLIER, THE SHERIFF'S DEPARTMENT, WHOEVER, ALL GOOD PEOPLE RUNNING.

AND OF COURSE WE, I HAVE, I'M NOT GONNA SAY IT BECAUSE I'M AT THE CITY MEETING.

I HAVE MY PREFERENCE, BUT THEY'RE ALL GOOD PEOPLE.

ALL OF THESE ARE GOOD I THINK.

I MEAN, YOU KNOW, WE CAN'T GO WRONG, I DON'T THINK.

NOT TOO WRONG.

OKAY.

SO THAT'S IT ON THE AGENDA THEN.

UM, HOLLY WANTED TO REMIND YOU ALL THAT YOU GOT TILL THE END OF THE MONTH, UH, COMPLETE YOUR STATE, UH, CONFLICT OF INTEREST FILING AND ALL DONE IT OR NOT.

BUT SHE HAD THAT SLIDE IN THERE.

I GOT IT DONE.

UM, AND THEN THE ONLY NON AGENDA ITEM AGAIN, WE WERE GONNA TALK ABOUT SIMPLY 'CAUSE I DIDN'T KNOW HOW LONG IT WOULD GO, WAS THE, UH, KIND OF REVISIONS TO THE, UH, THE DRAFT OF THE NON-PROFIT CONTRIBUTION POLICY THAT WAS

[00:25:01]

EMAIL THIS OUT TO YOU.

SO THIS IS KIND OF A, A MARKED UP CHANGE.

UM, I DON'T HAVE ANYTHING ON THE SLIDE.

SO JUST BRIEFLY WHAT WE DID THERE IN THE MIDDLE UNDER ELIGIBILITY WE HAD, WE HAD MENTIONED THAT WE NEEDED TO CLEAN THAT UP A LITTLE BIT FOR THE MID CUMBERLAND BECAUSE THEY DIDN'T HAVE A PHYSICAL PRESENCE HERE.

UM, AND THEN WHEN WE DID THAT, IT REALLY KIND OF MADE C WELL, WAS THE OLD C IN THERE? UM, REDUNDANT AND I THINK IT'S COVERED BY D SO WHAT WE'RE SAYING NOW FOR, TO BE CONSIDERED IT'S GOTTA BE A BRENTWOOD BASED IN PROVIDING SERVICES IN BRENTWOOD OR BASED ELSEWHERE, BUT HAVING A PHYSICAL SERVICE LOCATION IN BRENTWOOD, WHICH WOULD KIND OF BE THE YI OR PROVIDING QUALIFYING SERVICES IN BRENTWOOD.

SO THAT WOULD BE MID CUMBERLAND, WHICH IS BASED SOMEWHERE ELSE IN PROVIDING SERVICES OR HISTORICALLY WILLIAMSON INC.

BASED IN FRANKLIN, BUT PROVIDING THEIR ECONOMIC DEVELOPMENT SERVICES THROUGHOUT THE COUNTY, BUT CERTAINLY IN BRENTWOOD.

SO C KIND OF BECAME, UM, REDUNDANT.

SO WE'VE SHOWN THAT AS BEING DELETED.

CAN WE, UM, SCRATCH THE STATEMENT BELOW C SINCE IT'S KIND OF REDUNDANT TO THE VERY FIRST SENTENCE UNDER THE, THE TITLE, THE PRIMARY CONSIDERATION FOR FUNDING OF NONPROFIT CHARITABLE ORGANIZATIONS WOULD, BASED ON A REASONABLE EXPECTATION.

THAT SENTENCE, SINCE IT'S REDUNDANT TO WHAT YOU'VE STATED ABOVE THAT, YOU KNOW, WE HAVE OTHER RECREATIONAL SERVICE PROVIDERS THAT PROVIDE IT THROUGH PARTNERSHIPS.

UM, SO YOU'RE SAYING IT'S REDUNDANT WITH WHAT'S UP IN THE INTRODUCTORY PARAGRAPH UHHUH? IS THAT WHAT YOU'RE SAYING? YEAH, I DON'T THINK IT'S NEEDED.

THE INTRODUCTORY PARAGRAPH IS REALLY POSITIVE AND IT SETS THE TONE FOR THE DOCUMENT.

BUT THAT MAKES SENSE TO ME TO TAKE OUT THAT LAST PARAGRAPH.

STARTING WITH PRIMARY, UH, LET ME THINK ABOUT THAT.

'CAUSE THE FIRST SENTENCE UP THERE TALKS ABOUT MAINLY COMMUNITY AND THAT'S THE LANGUAGE IN THAT PARAGRAPH BELOW C IS SPECIFIC TO NONPROFIT CHARITABLE ORGANIZATIONS, WHICH IS ONLY ONE OF THE TWO ELIGIBLE GROUPS.

SO I WANNA MAKE SURE WE'RE NOT, UM, CLEAR CLARIFYING SOMETHING THERE THAT TAKES ONE OUT OR WHATEVER.

I'M ALSO SETTING THE TONE.

UM, I DON'T KNOW THAT WE NEED IT, BUT IT DOES SET THE TONE THAT, I MEAN WHAT WE'RE TRYING TO DO WITH THESE DONATIONS IS BE EFFICIENT SERVICE PROVIDERS.

BUT I WORK WITH PARTNERS TO PROVIDE SERVICES THAT WE MIGHT HAVE TO DO SOLO OTHERWISE.

YEAH, I MEAN THAT'S ALWAYS BEEN KIND OF OUR EXPLANATION AS TO WHY WE GIVE STUFF.

SO I WAS JUST REITERATING THAT THERE.

RIGHT.

SO HAVING THAT THERE TO MAKE SURE THERE'S NOT A MISUNDERSTANDING.

I WOULD SAY IT NEED TO BE SOMETHING LIKE PRIMARY CONSIDERATION FOR FUNDING OF NONPROFIT CHARITABLE ORGANIZATIONS WILL BE BASED ON THE ORGANIZATION'S ABILITY TO PROVIDE A SERVICE THE CITY DOES NOT CURRENTLY PROVIDE.

I DON'T THINK WE NEED THAT.

THE PUBLIC WOULD EXPECT THE CITY TO BEGIN PROVIDING SUCH SERVICES IF WE'RE GONNA GET INTO A POTENTIAL PROBLEM IF WE'RE NOT PROVIDING IT AND THEY FEEL LIKE WE NEED TO, THE EXPECTATION IS FAIR.

I THINK THEIR ORGANIZATIONS PROVIDE IT AND WE GIFT 'EM FOR THEM.

PRI PROVIDING IT, BUT THERE'S NOT NECESSARILY THAT WE'RE GOING TO START PROVIDING IT.

NO, BUT IT'S GENERALLY BEEN THE ONLY ONES WE'VE EVER DONE.

BUT ONES THAT I THINK MOST PEOPLE WOULD ASSUME IF THEY DIDN'T, WE WOULD BASED ON, BASED ON WHAT OTHER COMMUNITIES DO.

I MEAN IF THERE WEREN'T A YOUTH BASEBALL PROGRAM AND MOST COMMUNITIES THE CITY DOES IT OR A PRIVATE PERSON DOES IT, I THINK WE WOULD, RESIDENTS OF BRENTWOOD WOULD EXPECT THERE'S GOING TO BE A YOUTH BASEBALL PROGRAM.

AND IF THE PRIVATE SECTOR, NO, YOU WOULDN'T HAVE TO.

THERE'S NOTHING SAYS YOU HAVE TO.

THAT'S WHY I WOULD JUST RATHER KEEP IT A LITTLE, LITTLE BIT MORE GENERAL THAT WE DON'T CURRENTLY PROVIDE IT.

NOT THAT THEY WOULD EXPECT US TO, THAT THERE'S AN EXPECTATION THAT WE'RE GOING TO, IF IT'S NOT THERE, IT'S JUST WE'RE GIVING IT TO 'EM BECAUSE THEY DON'T, WE DON'T CURRENTLY PROVIDE IT AND THEY'RE, THEY'RE PROVIDING A BENEFIT TO OUR RESIDENTS.

I THINK THAT'S JUST STRONG LANGUAGE TO SAY THAT THEY WOULD, THAT

[00:30:01]

I JUST WOULD STATE IT MORE SIMPLY AND MORE GENERALLY AS WE DON'T CURRENTLY PROVIDE IT, IF, IF YOU JUST CHANGE THAT WOOD TO MIGHT DOES THAT, YOU KNOW, PROVIDING A SERVICE THE PUBLIC MIGHT EXPECT, DON'T SAY THE PUBLIC, EVERYBODY WOULD EXPECT, BUT IT MIGHT EXPECT, I THINK THAT WOULD BE A GOOD THING OR COULD POSSIBLY, BECAUSE I THINK THAT DOES NEED TO STAY THERE BUT IT, YOU KNOW, NECESSARILY THAT THEY'RE EXPECTING THAT WE WOULD PROVIDE IT.

BUT MIGHT EXPECT, MIGHT EXPECT MIGHT OR COULD, YEAH.

MIGHT EXPECT THE INTRODUCTION ALREADY DOES SAY THAT WHILE THE CITY PROVIDES MANY SERVICES DIRECTLY, OTHERS CAN BEST BE PROVIDED THROUGH PARTNERSHIPS WITH NON-PROFIT ORGANIZATIONS.

SO WE ARE ALREADY STATING THAT IN THE INTRO.

STEVE, SORT OF, ARE WE NOT SPLITTING HAIRS HERE? I MEAN ARE WE SPENDING A LOT OF TIME ON SOMETHING THAT'S REALLY NOT THAT IMPORTANT TO THE WHOLE DOCUMENT? I DON'T THINK I AGREE.

YEAH.

AND WE REALLY HAVEN'T HAD A BIG PROBLEM WITH IT EVEN WITHOUT HAVING IT ALL EXPLICITLY WRITTEN BECAUSE IT'S BEEN .

I'LL GO ALONG WITH WHATEVER WE WANT IF WE JUST MOVE THIS CONVERSATION ALONG AND GET TO THE MEAT OF THE MATTER.

I THINK IF YOU SAY PRIMARY CONSIDERATION FOR FUNDING OF NON-PROFIT CHARITABLE ORGANIZATIONS WILL BE BASED ON THE ORGANIZATION'S ABILITY TO PROVIDE SERVICES THAT THE CURRENT THAT THE CITY DOES NOT CURRENTLY PROVIDE THAT KEEPS IT VA BROAD ENOUGH THAT WE CAN COVER EVERYTHING.

I MEAN THAT'S, THAT'S VALID OR FAIR.

THAT'S FINE.

COULD DO YOU HAVE THAT WRITTEN SOMEWHERE THAT YOU CAN ? I'LL DO MY BEST.

MY CHICKEN SCRATCH.

OKAY.

I CAN, OKAY.

I CAN EMAIL YOU.

THANK YOU.

GOT IT ON THE RECORDING.

I GOT IT.

YEAH, THAT'S RIGHT.

I GOT IT ON THE RECORDING.

THAT'S RIGHT.

LAWYERED UP.

WE CAN RECORD.

THAT'S FINE.

UH, THEN THE NEXT SECTION, WE JUST DIDN'T REALLY MAKE ANY CHANGES.

WE JUST HIGHLIGHTED IT AS ITS OWN SUBSECTION.

YOUR SOME CONCERNED THAT THAT WAS KIND GETTING LOST IN THE, IN THE TEXT THERE TO CALL IT OUT THAT YOUTH SPORTS ORGANIZATIONS HAVE SOME SPECIFIC ADDITIONAL REQUIREMENTS.

SO, UM, WE'LL JUST PUT THAT HEADING ON THERE.

THANK YOU.

AND THEN, UM, ON THE BACK SIDE THERE, YOU KNOW, WE HAD A LOT OF DISCUSSION ABOUT USE OF FUNDS BUT I, MY UNDERSTANDING AT THE END OF THAT WAS THE MAJORITY WAS STILL COMFORTABLE WITH THE WAY IT WAS WORDED.

SO WE, THE ONLY THING WE CHANGED DOWN IN APPLICATIONS AND FUNDING DECISION WAS DELETING ANYTHING THAT TALKS ABOUT YOUR DECISION ASSESSING OVERALL POSITION, FINANCIAL POSITION IN THE CITY PROGRAM, ANY OF THAT.

AND JUST KIND OF LEFT IT.

SO JUST PURELY YOUR DISCRETION.

UM, IS IT MARCH? IS THE DATE MARCH 1ST OR MARCH 15TH ON THIS FORM? IT'S MARCH 15TH.

IT'S MARCH 1ST.

UM, YEAH, WE'LL JUST NEED TO RECONCILE THOSE.

THINK IT'S 15TH.

YOU KNOW HOW MY 15TH IS MARCH 15TH FOR THE APPLICATION.

IS THAT FINE? YES, THAT'S FINE IN THE TEXT.

I JUST NEED TO ADD FIVE.

CHANGE THAT IN THE, IN THAT FIRST SENTENCE THOUGH.

AND WOULD IT BE OKAY IF WE GOT PAGE NUMBERS ADDED TO THIS UM, DOCUMENT? COULD WE DO PAGE NUMBERS SO THAT IF SOMEONE'S LOOKING THROUGH IT AND THEY HAVE QUESTIONS THEY CAN'T REFER TO A CERTAIN PAGE NUMBER? YEAH, IT'S JUST TWO PAGES BUT YEAH.

WELL I MEAN TECHNICALLY WOULD BE PRESENTED AS TWO DIFFERENT DOCUMENTS OR WHAT YOU DO IS ONE, LIKE WITH THIS APPLICATION PART, IF, IF SOMEONE, IF IF SOMEONE'S NEW AND THEY'RE COMING TO APPLY, WILL THEY BE PRESENTING TWO DIFFERENT DOCUMENTS OR THEY PRESENTED ONE DOCUMENT WITH THESE TWO DIFFERENT COMPONENTS? WELL WE'LL HAVE THE POLICY, WE'LL SEND THEM BOTH.

I MEAN BUT OKAY, I'M ON THE WEBPAGE.

WE'D HAVE PROBABLY THE POLICY AS ONE DOCUMENT.

THE APPLICATION HAS A SECOND.

OKAY.

IT WOULDN'T PROBABLY HURT TO ADD THE PAGE NUMBERS, ESPECIALLY IF WE WERE GONNA COMBINE THOSE DOCUMENTS IN ANY FASHION.

OKAY.

JUST THINKING ABOUT SOMEONE WHO'S NEVER SEEN THEM BEFORE, JUST TRYING TO HELP THAT FIND EASIER.

AND THEN THE APPLICATION ITSELF, I THINK WE JUST IN THE BACK, WE CHANGED A FEW THINGS THERE.

UM, COMPLETE THE INFORMATION 'CAUSE WE ADDED SOME, SO WE JUST TOOK OFF THE AMOUNT ASSISTED AND WE JUST PUT A, WE'LL PUT AN ACTUAL LINE AND A BLANK THERE FOR THE AMOUNT REQUESTED AND THEN WE ADDED THE NUMBER OF BRENTWOOD RESIDENTS SERVED AND THEN CLARIFIED THAT THAT'S ONLY FOR NON-PROFIT CHARITABLE ORGANIZATIONS.

WOULD IT BE OKAY IF WE ADDED THE WORD ANNUALLY, NUMBER OF BRENTWOODS RESIDENTS SERVED ANNUALLY AS OPPOSED TO OVER THE LIFE OF THE NONPROFIT? YEAH, SINCE THEY HAVE TO APPLY EVERY YEAR, IT MAKES SENSE AND THEN THEY WON'T HAVE TO APPLY BUT I MEAN YOU'RE ONLY ASKING FOR I GUESS THE, THE LAST YEAR'S

[00:35:01]

YEAH.

I JUST WOULD HATE FOR SOMEONE TO HAVE TO DIG INTO ALL THEIR FILES THINKING THEY NEEDED TO SAY FOR FOR THE LAST DAY.

YOU'RE RIGHT.

RIGHT, RIGHT.

SHOULD WE SAY IN THE PRIOR YEAR THEN? IS THAT REALLY WHAT WE'RE LOOKING FOR? YEAH, YEAH.

OR ANNUALLY.

WHATEVER YOU THINK IS BEST.

I'M AFRAID ANNUALLY IT MIGHT IMPLY THAT THEY NEED TO GO BACK AND SAY, OH I SEE 2021.

2020 IN THE PRIOR 12 MONTHS OR SOMETHING LIKE THAT IN THE LAST YEAR.

OKAY.

OKAY.

THANK YOU .

OKAY.

UM, SORRY WITH MORE TYPES OF THINGS BUT THE, THE LINE OF SIGNATURE PERSON APPLYING UM, THE TYPE OF THE INDENTATION, DOES THAT LINE UP EXACTLY RIGHT? IT'S TO THE RIGHT JUST AS MENTION, I DON'T KNOW IF THAT'S ON PURPOSE OR ACCIDENT, BUT I DID NOTICE THAT.

AND THEN I KNOW THE NAME OF THE PERSON IS ON THE FIRST PAGE, THE OPTION WHEN PUT THEIR NAME.

BUT DOES IT MAKE SENSE AGAIN IN CASE THEIR SIGNATURE IS AN ELIGIBLE TO WRITE THE NAME OF THE PERSON APPLYING JUST SO THAT IT'S THERE WITH EACH OTHER? OR DOES IT MATTER? THAT'S FINE BECAUSE THAT CAN BE A DIFFERENT PERSON, RIGHT? IT COULD BE.

THAT'S RIGHT.

OKAY.

DETAILS AND WE'LL, WE'LL PUT KAREN, DO YOU HAVE A GENERIC EMAIL ADDRESS FINANCE DIRECTOR ED OR IS IT JUST, I DON'T KNOW, YOU CAN PUT THAT IN.

I'LL GET ONE BUILT.

UM, BECAUSE WE HAVE TO JUST PUT YOUR EMAIL DOWN THERE.

OKAY, WELCOME.

THANK YOU.

THEN WHAT WE WOULD DO IS WE WOULD HAVE THIS ON YOUR AGENDA AT THE FEBRUARY 12TH MEETING FOR ADOPTION.

THAT READY? READY TO ROCK FOR PEOPLE TO START USING? YEAH.

GOOD.

THANK YOU.

OKAY.

ALRIGHT.

THAT'S IT FOR, TRYING TO THINK THERE'S ANYTHING ELSE JUST IN GENERAL UPDATE IT COMES STRAIGHT TO MIND.

UM, OH I JUST, UH, PARKS, WE, SUSAN, WE EMAIL LAST NIGHT, YOU KNOW, WE HAD TALKED ABOUT THE PARKS DEPARTMENT.

WE NEED TO KIND OF GET TO THE 20, WHAT DO WE 21ST CENTURY 20 , UH, AND DO ONLINE REGISTRATION OR RESERVATIONS OF SHELTERS AND STUFF.

SO DAVE AND WE'VE, WE DID A, THROUGH THE TENNIS COMMITTEE, WE TALKED TO TWO FEW CITIES AND, AND LOOKED AT SEVERAL SOFTWARE PROGRAMS AND DID A BUNCH OF RESEARCH FOR US WHEN HE WAS HERE.

AND WE SETTLED ON A, A PROGRAM THAT THE ONE THAT MURPHYSBORO HAS REC TRACK, UM, IT WAS, IT'S UNDER YOUR, UNDER YOUR PURCHASING REQUIREMENTS.

SO WE'VE ALREADY ACQUIRED THAT.

DAVE AND HIS FOLKS ARE UM, IMPLEMENTING THAT NOW FOR SHELTERS.

OUR SHELTER RESERVATION, YOU KNOW, USUALLY IT'S FEBRUARY 1ST.

WE'RE NOT QUITE SURE.

WE'RE GONNA BE A HUNDRED PERCENT BUILT AND FULLY TESTED WITH THE NEW THING BY FEBRUARY 1ST.

SO WE MAY END UP DELAYING THE SHELTER RESERVATION DATE A COUPLE WEEKS.

MAYBE THE, WHAT'D YOU SAY? THE 19TH, WHICH WOULD BE A MONDAY.

SO IF WE DO THAT, UM, BETWEEN 19TH AND USUALLY WE DO THE MONTH OF FEBRUARY IS BRENTWOOD RES, WE'LL DO THE 19TH OF FEBRUARY THROUGH THE END OF MARCH.

SO SIX WEEKS OR SO.

OKAY.

IT'S BRENTWOOD RESIDENCE ONLY.

UM, THROUGH THE ONLINE RESERVATION SYSTEM.

THEY CAN ONLINE GET PAID, PAY IT ONLINE, ALL THAT.

AND ONCE WE GET A BILL, WE'RE TALKING ABOUT MOVING INTO TENNIS COURTS AND TENNIS COURTS IS A LITTLE BIT, MIGHT SEEM SIMPLE BUT THERE'S A LOT OF ISSUES ABOUT POLICIES AND RENTAL REQUIREMENT.

DO YOU LET SOMEBODY HAVE ONLY A MAXIMUM NUMBER OF RENTALS IN A TIME PERIOD? UH, HOW MANY DAYS IN ADVANCE? THOSE ARE THE KIND OF THINGS WE GOTTA SET SOME POLICIES FOR.

BUT WE'RE TRYING TO GET IT SET UP AND WORKING FOR SHELTERS HERE IN THE NEXT UH, THREE TO FOUR WEEKS.

AND IS ARE THE POLICY SOMETHING THAT Y'ALL GONNA HAVE TO BRING TO US OR ARE Y'ALL GONNA DECIDE THAT AND THEN WE PROBABLY AT LEAST THE PARK BOARD.

UM, BUT IF Y'ALL WANT TO, CERTAINLY WE CAN DISCUSS 'EM.

I DON'T KNOW IF IT REQUIRES YOUR ADOPTION.

I DON'T KNOW HAD THOUGHT THROUGH THAT TO BE QUITE HONEST WITH YOU.

CAN WE, IS IT ALREADY UNDER, ARE Y'ALL ALREADY IN THE PROCESS OF REVISING THOSE? NOTHING THAT WE'VE WRITTEN OUT YET.

I THINK WE JUST KIND OF IDENTIFIED A COUPLE THINGS.

LIKE I SAY DO YOU THINGS WE'VE NEVER HAD A PROBLEM WITH WHEN IT WAS A PHONE CALL OR WHATEVER 'CAUSE PEOPLE, BUT NOW ONLINE, I DON'T KNOW THAT YOU WANT SOMEBODY TO SAY YOU TO TAKE EVERY THURSDAY FROM 10 TO 12 AS SOON AS IT'S AVAILABLE.

RIGHT.

SO IS THERE A MAXIMUM NUMBER OF THOSE ARE THE KIND OF THINGS WE GOTTA WALK THROUGH.

RIGHT.

AND YOU CAN, YOU COULD PROBABLY WITH THAT SYSTEM BLOCK IT OUT SO THAT YOU CAN'T RESERVE MORE THAN 60 DAYS, YOU KNOW, 30 DAYS PRIOR OR WHATEVER.

SO AT LEAST EVERY 30 DAYS RIGHT.

OR SOMETHING IT OPENS UP AND SO SOMEBODY CAN'T BLOCK.

YEAH.

THAT'S THE KIND OF THING HOW WORTH, HOW MUCH IN ADVANCE, RIGHT? DO YOU WANT TO BE ABLE TO OR AND THEN, YOU KNOW, TWO DAYS BEFORE IS IT'S, YOU CAN'T DO THAT EITHER 'CAUSE IT'S JUST OPEN AT THAT POINT IN TIME 'CAUSE YOU CAN'T BE HAVING RESERVATIONS THE DAY, YOU KNOW, THOSE KIND OF THINGS.

DO YOU WANT DAY OF RESERVATIONS AND ALL THAT KIND OF STUFF? I MEAN I THINK IF YOU, IF YOU DO DAY OF RESERVATIONS, PEOPLE KNOW THEY DON'T, THEY DON'T GO THERE HOPING TO WALK ONTO A COURT.

THEY KNOW THEY CAN USE THAT ONLINE VISIT.

AGAIN, THOSE ARE ALL THE KIND OF THINGS WE JUST NEED TO, WE DON'T, WE'VE NEVER REALLY DONE THAT RIGHT.

WHEN WE JUST DO IT THE WAY WE DO IT.

SO THERE'S A LOT OF THINGS TO THINK THROUGH PROS AND CONS OF

[00:40:01]

YEAH.

SHELTERS ARE PRETTY STRAIGHTFORWARD.

RIGHT.

UM, BUT TENNIS COURTS WOULD BE A DIFFERENT STORY 'CAUSE THOSE ARE REPEATERS AND THAT KIND OF STUFF.

SO, AND, AND WE HAD TALKED YEARS PAST ABOUT IN ADDITION TO ALLOWING BRENTWOOD RESIDENTS THAT MONTH OF FEBRUARY TO BOOK SHELTERS TO HAVE SOME OTHER KIND OF PRIORITY SCHEDULING OR HOLDING A SLOT FOR THEM.

AND AN ONLINE RESERVATION SYSTEM WOULDN'T ENABLE US TO DO THAT SO THAT PEOPLE DON'T HAVE TO CHOOSE IN FEBRUARY IF THEY'RE GONNA HAVE A JUNE BIRTHDAY PARTY AT GRADY WHITE PAVILION OR WHATEVER.

ARE WE GOING TO DO SOMETHING WHERE WE HOLD CERTAIN TIME SLOTS? WE HAVE NOT, THAT'S NOT PART OF THE SYSTEM AT THIS POINT IN TIME.

'CAUSE I THINK THAT WOULD BE SOMETHING YOU ALL WOULD HAVE TO GIVE US DIRECTION ON.

RIGHT NOW WE'VE JUST GOT THE BUILT IN PRE THING AND WE'VE GIVEN YOU DATA ON HOW MANY 'EM END UP BEING BRENTWOOD RESIDENTS AND WHATEVER THE CASE WOULD BE.

MY GUESS IS THAT YOU'LL, YOU'LL TRY TO START IMPLEMENTING THINGS.

YOU'LL LEARN, YOU'LL SEE, YOU'LL GET INPUT AND THEN MAYBE BRING SOME OF THAT TO THE PARK BOARD AND OUT THE PARK BOARD AND THEN MAYBE GO BACK AND RE-IMPLEMENT AND TO SEE KIND OF HOW THAT WORKS.

IT'S, IT'S THE WRITING OF THE RULES THAT ARE TRICKY.

SO, BUT THE NICE THING IS IF IT GOES IN ONE DIRECTION AND THREE MONTHS LATER WE NEED, WE SEE A NEED TO CHANGE IT WITH DATA, WE CAN TAKE THAT DATA AND APPLY TO THE A CHANGE TO MAKE IT MORE POSITIVE.

UH, YES WE CAN DO THAT.

OR AS, AS I CALL IT, LOOPHOLES ARE BEING USED.

RIGHT.

STAFF WILL CLOSE THOSE IMMEDIATELY.

SO BECAUSE EVERYTHING WE THINK WE'VE SOLVED SOMEBODY ELSE, SOMEBODY ABSOLUTELY.

SOMEBODY WILL FIGURE THAT OUT.

YEAH.

YEAH.

BUT I THINK BY THE NATURE OF IT BEING ONLINE AND Y'ALL HAVE CONTROL ON THE BACK END OF BLOCKING THINGS OR WHATEVER, OR HOLDING CERTAIN TIME SLOTS OR NOT RELEASING THINGS UNTIL, YOU KNOW, A MONTH PRIOR OR WHATEVER, THEN THAT DOES ALLOW YOU TO KIND OF NOT HAVE TO NECESSARILY WRITE UP ALL INCLUSIVE POLICY.

YOU CAN, YOU CAN PREVENT PEOPLE FROM SCHEDULING EVERY THURSDAY FOR SIX MONTHS BY NOT OPENING IT.

THINGS LIKE THAT.

THAT'LL ENABLE Y'ALL TO KIND OF YEAH.

AGAIN, YEAH, THOSE ARE THE KIND OF THINGS WE NEED TO GET PUT IN PLACE.

WE'RE JUST TRYING TO UNDERSTAND THE SYSTEM, WHAT IT CAN DO.

RIGHT.

RIGHT.

UM, 'CAUSE THERE'S A LOT OF THINGS LIKE SAY FOR RESIDENCY STUFF NOW WE HAVE DIFFERENT FEES, SO YOU KNOW, PEOPLE ARE GONNA HAVE TO SUBMIT WHAT'S THAT PROOF OF RESIDENCY THEY SUBMIT AND ALL THAT KIND OF STUFF.